2 Administrative Secretaries II Jobs at Ethics and Anti-Corruption Commission (EACC) - Career Opportunity in Kenya

Vacancy title:
2 Administrative Secretaries II

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Admin & Office ]

Jobs at:

Ethics and Anti-Corruption Commission (EACC)

Deadline of this Job:
29 December 2020  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Thursday, December 17, 2020 , Base Salary: Not Disclosed


JOB DETAILS:
About the Commission The EACC is a public body established under Section 3 (1) of the Ethics and Anti-Corruption Commission (EACC) Act, 2011. As per Section 4 of the Act: The Commission shall consist of a chairperson and two other members appointed according to the provisions of the Constitution and this Act. Section 16 (1) of the Act states that: The Commission shall, through an open, competitive and transparent process, and with the approval of the National Assembly, appoint a suitably qualified person to be the Secretary of the Commission.
DIRECTORATE OF CORPORATE AND SUPPORT SERVICES
Administrative Secretary II, JOB GRADE - EACC “10” (2 POSTS), REF: EACC/CSS/ASII/19
Job Profile
Reporting to the Deputy Director – Administration through the Assistant Director – Office Administration & Asset Management, the job holder is responsible for the provision of administrative support to the departments within EACC to ensure efficient and effective delivery of service. .

Duties and Responsibilities
• Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;
• Managing the office diary inclusive of appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
• Analysing and assigning incoming mail, fax, and emails on behalf of the senior management and route them to the respective departments for further action to ensure timely feedback on actions;
• Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and act as the link between executive offices, internal and external visitors to ensure efficient response time;
• Devising and maintaining office systems that include data management and files for efficient record preservation;
• Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
• Answering the departmental telephone lines and direct calls and transferring them to the respective recipients for further action;
• Arranging for departmental staff travel to include itineraries, bookings and hotel reservations;
• Maintaining up to date filing systems in the department and track file movement out of the department to ensure accountability of the file user;
• Receiving all documents for notations or signature to be actioned by the respective managers to ensure appropriate actions are carried out;
• Assisting in staff welfare issues in the Commission to ensure staff demands are addressed;
• Handling respective office imprest.


Job Skills: Not Specified


Requirements for Appointment
For appointment to this position, a candidate must have:
• Minimum relevant work experience of three (3) years;
• Diploma in Secretarial Studies or its equivalent from a recognised institution;
• Kenya Certificate of Secondary Education (K.C.S.E) minimum mean grade of C- or its equivalent from a recognised institution;
• Demonstrated integrity and professional competence as reflected in work performance and results.


Job Education Requirements: Not Specified


Important Notice:
In addition to the qualifications set above applicants must further obtain clearances from the following:
• Ethics and Anti-Corruption Commission (EACC)
• Kenya Revenue Authority (KRA)
• Directorate of Criminal Investigation (DCI)
• Higher Education Loans Board (HELB)
• Registration and good standing in relevant Professional Bodies


Work Hours: 8

 

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Job application procedure
Interested candidates who meet the set criteria should complete EACC Form 1 online from https://jobs.integrity.go.ke and attach copies of ID, CV, academic/ professional certificates (certified by the issuing institution), clearances and testimonials.
All applications must be made online and will be acknowledged via an email. Only shortlisted candidates will be invited for interview.
To be considered applications should be received not later than Tuesday, 29th December, 2020 at 5.00pm.
Canvassing will lead to automatic disqualification


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Job Info
Job Category: Administrative jobs in Kenya
Job Type: Full-time
Deadline of this Job: 29 December 2020
Duty Station: Nairobi
Posted: 17-12-2020
No of Jobs: 2
Start Publishing: 17-12-2020
Stop Publishing (Put date of 2030): 17-12-2065
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