Summary
Date Posted: Monday, March 22, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Position: Human Resource and Administration Officer
Contract: 9 months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Duty station: Kakuma /Kalobeyei refugee camp. (The position is entitled to accommodation/R&R) .

Job description
Supports in ensuring effective and efficient HR and Administrative support to the DRC Kakuma and Lodwar Field Office

Responsibilities
• Support the Program Support Coordinator and HR Coordinator in developing, establishing, maintaining, archiving and auditing HR and administrative systems
• Act as a focal point on issues related to HR Policies in liaison with the Coordinator
• Monitor and supervise HR assistants in Kakuma
• Ensure personnel files are complete and updated while ensuring adherence to highest levels of confidentiality
• Maintain the R&R schedule and maintain leave tracking to ensure complete documentation for movement at all times for Kakuma based staff
• Receive new employees and conduct preliminary induction and introduce them to all departments and staff.
• Act as Liaison between DRC and the Catering and Cleaning company and follows with its representative on the general compound cleanliness, hygiene, and services provided
• Participate in the recruitment process in KKM to ensure compliance with DRC hiring procedures as outlined in the HR Manual as well as preparation for contracts for incentive staff.
• Administer exit interviews and monitor clearance by exiting staff.
• Assist the HR Coordinator in coordinating the annual performance appraisal exercise. Liaise with relevant supervisors to ensure all the relevant appraisal forms /documents are submitted in a timely manner.
• Supports the HR Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Kakuma office
• Manage disciplinary and grievances issues arising from the area office
• Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
• Assists with completion of necessary reports or compilation of information as requested
• Ensures that efficient filing and record-keeping systems are established and maintained (both HR and Admin functions)
• Updates and distribute Kenya Program contact list (phone, email, Skype) and organogram
• Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
• Provide basic ad hoc procurement support to the Logistics Department
• Handling incoming and outgoing mail/correspondence and distribution and filling of the same
• Assist in organizing and coordinating logistical arrangements pertaining to various events such as meetings, briefings and work-related travel/accommodation and attend meetings, take and prepare minutes and distribute the same to relevant parties
• Coordination of accommodation booking in for visitors in KKM and ensure they are invoiced for payments.
• Liaise with security focal person and the officer responsible that there is sufficient lighting and firefighting equipment installed.
• Ensures that office premises, furniture and equipment are properly managed and maintained
• Promote and share ideas for improvement of the support function
• Attends to other administrative support, program support and other duties as assigned

Qualifications
• 5years experience in HR/Admin role
• At least 3 Years’ experience as a HR/Admin Officer
• Experience working in international organization
• Minimum of a Degree in Human Resources and/or Administration from a recognized institution an added advantage
• Cheerful presence and people skills
• Bachelor’s Degree in Human Resource Management
• Member of a professional body such as IHRM

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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Job application procedure
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.
We only accept applications sent via our online-application form on www.drc.ngo  under Vacancies. Applications should be sent no later than: 28th March 2021.

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