Summary
Date Posted: Tuesday, August 11, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
The Lake Victoria Fisheries Organization (LVFO) is a specialized institution of the East African Community (EAC) whose mandate is to coordinate the management and development of fisheries and aquaculture resources in the EAC region.
Project Title TRUEFISH and E€OFISH Projects
Job Ref: LVFO/TRUEFISH /HR/2020/02 & LVFO/ E€OFISH /HR/2020/01
EAC Salary Grade G5
Reports to: Programme Coordinator LVFO
Duty station: Lake Victoria Fisheries Organization Secretariat Plot 7B/E Bell Avenue, Jinja, Uganda .

Responsibilities
The responsibilities of the Project Administrative Assistant is to:
• Provide administrative services for the TRUEFISH/E€OFISH Programme.
• Oversee the day to day smooth running of the office.
• Ensure the proper implementation and adherence to laws, rules and Regulations;
• Assist in preparation and coordination of project meetings, workshops and seminers;
• Take minutes of various programme meetings;
• Assist in providing support and guidance to project partners for efficient implementation of the TRUEFISH/E€OFISH Programme;
• Devise efficient communication systems within and outside the programme;
• Assist in coordinating Consultant activities together with the Technical advisors/ Development advisors;
• Responsible for all records keeping and Data Management System in line with TRUEFISH’s/E€OFISH's records keeping rules;
• Monitor the availability of accessories and stocks for project activities;
• Monitor project staff leave days and updates the leave schedule;
• Monitor travel schedules and coordinate travel logistics;
• Initiate project procurement requirements based on the approved budget;
• Prepare and submit technical and/or any other forms of specifications to the Procurement Unit for the office requirements;
• Liase with the Procurement Unit to establish appropriate bid evaluation criteria and participate in the evaluation of bids as a representative of the User Department;
• Responsible for Contract management once a contract is placed;
• Undertake conformity assessment of supplied goods, services and works with the contract and reports any deviation from terms of contract to the procurement unit;
• Prepare timely periodical reports of the project;
• Facilitate preparation of a funds requisition to the donor;
• Perform any other duty as assigned by the immediate supervisors.
Languages:
Fluent reading, writing and speaking abilities in English.

Other knowledge, additional competences
• Very good working knowledge of ICT technologies (phone, fax, email, internet) and computer applications (MS Office)
• Very good written and oral knowledge of English.
• Politeness and helpfulness in dealing with visitors
• Understanding of administration procedures

Qualifications
• Diploma with specialization in Administration or a related field (University degree will be an added advantage)
Professional experience
• At least three (3) years’ professional experience in a comparable position
• Practical knowledge of basic public procurement procedures is an added advantage
Desirable
• Specific experience in managing programmes/projects with European Union OR FAO funding within an international or regional organization, national government, or other public or private organization.

Job Education Requirements: Not Specified

ASSESSMENT METHOD
Evaluation of qualified candidates will include a competency-based interview and any other assessments deemed necessary.
Education Qualifications
All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.
Relevant Working Experience
Relevant working experience in this regard refers to post education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience.
TERMS AND CONDITIONS OF EMPLOYMENT
The Contract period is for four year (4) years, with a six (6) months’ probation, to be confirmed upon satisfactory performance. The above is a non-established position within the LVFO‘s organization structure
Remuneration:
An Indicative basic salary of USD 22,815 (G5 salary scale equivalent) per annum, plus other related entitlements e.g. a Housing allowance of USD 4,800 (per annum), and a Transport allowance of USD 1,800 (per annum)
Fringe Benefits
In addition, this post offers attractive fringe benefits including an installation allowance paid once, plus gratuity paid monthly, a personal medical Insurance, and personal accident insurance cover.
ELIGIBILITY
Eligibility is restricted to candidates from EAC/LVFO Partner States (The Republics of Burundi, Kenya, Uganda and the United Republic of Tanzania).

Work Hours: 8

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Job application procedure
Interested candidates who meet the qualification and experience requirements for the above-mentioned positions are advised to submit their applications, detailed curriculum vitae, photocopies of academic certificates, names and contact details of three referees, and a copy of National Identity Card, or Passport. All applications are supposed to be submitted online through this system (https://recruitment.lvfo.org). Click the button "Apply Now" to create an account and apply. You are required to follow carefully all the instructions.
• Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to the email: support@lvfo.org 
Applications should be submitted to the address below not later than Thursday, 3rd September 2020 at 17:00hrs local time.
Please note:
• All applications must be submitted online through this system.
• Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of their academic degrees and other professional Certificates; or fail to provide three referees will be disqualified.
• Only qualified candidates will be contacted. All invitations for interviews will be done in writing.
• LVFO Staff Rules and Regulations precludes consideration of applicants above fifty-five (55) years of age.
• Please note that LVFO does not require candidates to pay money for the recruitment process.
The Executive Secretary
Lake Victoria Fisheries Organization (LVFO)
Busoga Square Plot No. 7B/E Bell Avenue
P. O. Box 1625, Jinja – Uganda
Email: lvfo-sec@lvfo.org 
Tel: +256 434 125000
Website: www.lvfo.org 

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