Summary
Date Posted: Thursday, April 30, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity.
PATH is seeking a program assistant who will support the NCD project implementation. The Program Assistant will be based in Nairobi, Kenya and will report to the Regional Service Delivery Advisor. .

Specific Duties and Responsibilities
• Provide meeting planning and logistics activities may include scheduling internal and external meetings, workshops, and other events as necessary, as well as coordinating event-related logistics, maintaining database of project contacts, and drafting meeting notes and coordinating review, distribution, and filing.
• Provide general administrative support to maintain coordinated and organized team logistics. This may include working closely with the NCD program team and the project administrator to initiate the procurement process for project activities, assisting the NCD and MoH Department of NCD’s (DNCD) teams with travel planning arrangements and post-travel reimbursements, including cheque requests, meal conference forms, etc
• Coordinate procurement of both services and supplies and working closely with the procurement and operations team to manage vendors and suppliers.
• Work with the project Administrator (PADM) to provide support with financial engagements for NCD project implementation (50%).
• Provide support to special events, workshops and conferences as may be needed, both to support the project implementation.
• Maintain the electronic and paper filing systems to ensure information is readily and easily accessible. This will include regular updates of assigned email distribution lists.
• Liaise with stakeholders, MoH DNCD and county teams with additional administrative support that may be required.
• Assist in organizing stakeholders and other AA project related meetings and preparation of meeting reports as appropriate.

Job Skills: Not Specified

Required qualification & Experience
• A degree or diploma in a relevant project administration field.
• A minimum of three years of directly related administrative and program support experience, or an equivalent combination of education and experience.
• Advanced Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint.
• Excellent interpersonal and communication skills.
• Ability to work with multiple teams across diverse background
• Strong organizational skills.
• Adaptable to changing priorities.
• Effective time management.
• Experience working under deadlines.
• Proven ability to work in a team environment with minimal supervision.
• Fluency in English, including excellent written and oral communication skills.
• Prior experience working with MoH and familiarity with NCD work
• Demonstrated prior experience supporting large meetings as well as working with multiple vendors is an added advantage

Job Education Requirements: Not Specified

Job Education Experience: Not Specified

Work Hours: 8

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