DUTIES AND RESPONSIBILITIES

Warmly welcome all visitors, clients, and guests with a professional and courteous demeanor.

Answer, screen, and direct incoming calls promptly and professionally.

Manage the front desk and maintain a clean, organized reception area.

Receive and distribute mail, parcels, and deliveries appropriately.

Provide comprehensive administrative support to various departments and staff as required.

Schedule and coordinate meetings, appointments, and conference calls.

Maintain and manage office filing systems (both physical and digital).

Prepare and edit correspondence, reports, presentations, and other documents.

Ensure timely procurement and stock management of office supplies.

Assist in managing office budgets and petty cash when required.

Organize and maintain personnel and company records, ensuring confidentiality and compliance.

Handle document filing, archiving, and retrieval efficiently.

Support compliance with regulatory or audit requirements through accurate documentation.

Liaise with service providers, vendors, and external partners.

Coordinate office maintenance and liaise with facility management as necessary.

Assist with onboarding new employees and setting up workstations.

Manage meeting rooms’ bookings and ensure they are well prepared for use.

KEY REQUIREMENT SKILLS AND QUALIFICATION

Diploma or Degree in Business Administration, Office Management, or any related field

3–5 years of proven experience as an Office Administrator and/or Receptionist

Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)

Knowledge of office equipment (e.g., printers, scanners, multi-line phone systems)

Excellent verbal and written communication skills

Strong organizational and time-management abilities

High level of professionalism and attention to detail

• Warmly welcome all visitors, clients, and guests with a professional and courteous demeanor.
• Answer, screen, and direct incoming calls promptly and professionally.
• Manage the front desk and maintain a clean, organized reception area.
• Receive and distribute mail, parcels, and deliveries appropriately.
• Provide comprehensive administrative support to various departments and staff as required.
• Schedule and coordinate meetings, appointments, and conference calls.
• Maintain and manage office filing systems (both physical and digital).
• Prepare and edit correspondence, reports, presentations, and other documents.
• Ensure timely procurement and stock management of office supplies.
• Assist in managing office budgets and petty cash when required.
• Organize and maintain personnel and company records, ensuring confidentiality and compliance.
• Handle document filing, archiving, and retrieval efficiently.
• Support compliance with regulatory or audit requirements through accurate documentation.
• Liaise with service providers, vendors, and external partners.
• Coordinate office maintenance and liaise with facility management as necessary.
• Assist with onboarding new employees and setting up workstations.
• Manage meeting rooms’ bookings and ensure they are well prepared for use.

• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Knowledge of office equipment (e.g., printers, scanners, multi-line phone systems)
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• High level of professionalism and attention to detail

• Diploma or Degree in Business Administration, Office Management, or any related field
• 3–5 years of proven experience as an Office Administrator and/or Receptionist