Summary
Date Posted: Thursday, August 18, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Finance Coordinator, Financial Control and Compliance

ROLE PURPOSE:
The jobholder has overall responsibility of the financial control and compliance function. They will also be responsible for ensuring best in class financial controls and management at field office level – including capacity building; implementing efficient & effective processes; improving and ensuring compliance with internal control systems.

KEY AREAS OF ACCOUNTABILITY:
Financial systems and procedures
• Assist the Head Of Finance in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with SCIs finance Policy and good accounting practices
• Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.
• Ensure that all financial transactions are fully supported and that they are all captured in AGRESSO on a daily basis; make sure that regular backups are taken and stored off site.
• Prepare monthly and quarterly financial diaries for both AGRESSO and sub-office finance systems and ensure its strict adherence to the HQ deadlines
• Maintain and ensure the integrity of the SCI’ computerized accounting systems and liaising with Regional Finance Team for any required support
Financial records and transactions
• Carry out sensibility and control checking before and after posting sub-office transactions into AGRESSO.
• Follow up HQ transactions from London and make sure that all are processed in the time and accurately.
Financial reports
• Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to head office
• Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis and ensuring that year-end accounting procedure are met consistently and that any discrepancies are reported to the Head of Finance.
Financial and system controls
• Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts
• Ensure that systems are put in place to assure document security for a complete audit trail from the AGRESSO records to supporting documentation and vice versa.
• Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure the security of staff.
• Ensure payroll is completed on time and accurately, with robust controls in place.
Audit function
• Lead on annual statutory audits and the financial component of donor audits. Key focus on proactive financial controls, management and supporting documentation in order to ensure 0 disallowances.
• Keep track of statutory and donor specific audit requirements and coordinate closely with awards to initiate required audits on time.
• Lead in managing audit process with External Auditors ensuring smooth audit and provide all documents required by Auditors as and when needed
• Ensure proper soft and hard archiving system is in place in finance as per SCI policies and procedures
• Plan and conduct internal audits for all Sub recipients and field offices with the coordination of the Internal Auditor
• Participate in Audit Entry and Exit meetings and ensure recommendations have implemented before the next audit.
Shared finance services
• Ensure that the shared finance services finance section is working
• Follow up any delays of the payments in the section
• Coordinate with the RO finance and CO finance to ensure that payments are done smoothly.
• Have the review of the payments flow and ensure that is updated regularly
Staff Leadership, Mentorship, and Development
• Ensure appropriate staffing and efficient & effective organisation design within the Financial Accounting Function.
• Ensure that all staff understands and are empowered to perform their role.
• Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
• Recruitment, training, and professional development of team as part of the wider staff development strategy.
Performance Management :
• Effective use of the Performance Management System including the establishment of clear, measureable objectives; ongoing feedback; periodic reviews; and fair and unbiased evaluations;
• Coaching, mentoring and other developmental opportunities;
• Recognition and rewards for outstanding performance;
• Documentation of performance that is less than satisfactory, with appropriate performance improvements/ work plans

BEHAVIOURS (Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

EXPERIENCE AND SKILLS
Essential
• BA Degree in Finance and Accounting, Business Administration, or other relevant discipline.
• Chartered Accountant (CPA, ACMA, ACA, ACCA) strongly recommended.
• Minimum of 5 years management experience in a corporate, audit firm or an NGO environment, of which 3 at a middle management level within a finance department.
• Strategic mindset with the ability to lead, inspire and achieve results in a challenging context.
• Strong team player.
• Excellent inter-personal skills and able to communicate with diverse set of stakeholders
• Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy to understand manner.
• Solutions focused with ability to identify weaknesses and drive continuous improvement.
• Ability to prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines.
• Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff.
• Self-starter who is willing to go the extra mile to get the job done.
• Excellent understanding of business and financial planning including strategic modelling.
• Excellent understanding of financial systems, controls and procedures.
• Excellent understanding of computerised accounts packages, Excel, PowerPoint and Word.
• A full appreciation of the value of co-operation, both internationally and within a team environment.
• Understanding of Save the Children’s vision, mission, and a commitment to its objectives and values.
• Written and verbal fluency in English.

Desirable
• 4 years within the NGO / charities sector or Audit firm
• Experience of working in an emergency context.
• Understanding of major donor compliance regulations (USAID, Dfid, ECHO, OFTA, etc


Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure

Interested and qualified? Go to Save the Children on stcuk.taleo.net to apply


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