Supply Chain Analyst
Last Date: 11/7/2025

Job Overview
Job Title: Supply Chain Analyst

Location: Nairobi, Kenya

ROLE PROFILE:

The Supply Analyst is a critical strategic and technical position responsible for driving comprehensive end-to-end supply chain optimization across the entire petroleum product lifecycle—from vessel arrival at port and importation coordination through to final stock availability at loading depots. This role combines advanced analytical capabilities with operational expertise to ensure seamless product flow, optimal inventory levels, and cost-efficient supply chain operations.

The Analyst serves as the organization's technical expert on supply chain planning, inventory optimization, and regulatory compliance across the petroleum industry value chain.

This role is pivotal in mitigating supply chain risks, ensuring cost efficiency through logistics optimization, minimizing financial losses associated with marine operations (particularly demurrage and port charges), and maintaining strong collaborative relationships with critical industry stakeholders including Kenya Pipeline Company (KPC), Kenya Revenue Authority (KRA), Kenya Ports Authority (KPA), Uganda Revenue Authority, and other regulatory bodies. The Supply Analyst's work directly impacts product availability, customer satisfaction, operational costs, and the organization's regional competitive position in the petroleum market.

Job Description
KEY RESPONSIBILITIES

A. Strategic Supply Planning & Forecasting

• Conduct comprehensive market demand studies utilizing advanced statistical methods, historical consumption patterns, seasonal trends, economic indicators, and market intelligence to develop highly accurate, multi-horizon product forecasts that determine optimal product requirements and importation schedules

• Lead the development and continuous refinement of the internal supply plan through active consultation with relevant stakeholders to maximize pipeline utilization efficiency, optimize product mix, and ensure consistent product availability at all Depots and Terminals

• Develop, implement, and maintain sophisticated inventory optimization models incorporating min/max levels, safety stock calculations, reorder points, and economic order quantities (EOQ) to strategically balance supply requirements against business needs, minimizing both stockout risks and excess inventory holding costs

• Perform scenario planning and sensitivity analysis to evaluate the impact of various supply chain disruptions, demand fluctuations, and market changes on inventory positions and product availability, developing contingency plans and risk mitigation strategies

• Collaborate with Stakeholders to align procurement strategies with demand forecasts, ensuring optimal timing and volumes for product importation while considering market prices, storage capacity constraints, and working capital requirements.

• Continuously monitor forecast accuracy through statistical validation techniques, analyze variances between forecasted and actual demand, and implement corrective measures to enhance forecasting precision and reliability

B. Vessel Performance Management & Importation Efficiency

• Monitor and manage comprehensive vessel performance metrics to ensure timely vessel berthing at port, tracking vessel positions, estimated time of arrival (ETA), and coordinating with port authorities and marine agents to minimize delays and optimize berth allocation

• Track, analyze, and report on efficient discharge rates, discharge volumes, pumping performance, and overall cargo operations, systematically comparing actual performance against planned schedules, contractual obligations, and industry benchmarks to identify optimization opportunities

• Proactively manage and coordinate all vessel-related metrics and operational activities including laytime utilization, berth occupancy, discharge efficiency, and cargo documentation processing to minimize demurrage charges, reduce port dwell time, and optimize overall marine logistics costs

• Maintain detailed records and analysis of vessel performance data, discharge operations, and marine costs to identify trends, benchmark performance against industry standards, and support continuous improvement initiatives in marine logistics efficiency

• Coordinate closely with shipping agents, port authorities, terminal operators, and internal stakeholders to resolve operational challenges, expedite cargo discharge, and ensure compliance with all marine safety and security protocols

• Analyze demurrage and detention patterns to identify root causes of delays, develop preventive measures, and implement operational improvements that reduce marine logistics costs and enhance supply chain reliability

C. Inventory Management & Logistics Optimization

• Monitor and analyze daily stock status across all storage depots, terminals, and distribution facilities through systematic review of inventory reports, performing comprehensive reconciliation of physical stocks against system records, and immediately investigating any discrepancies, variances, or anomalies to maintain inventory data integrity

• Ensure adequate product stock availability in all storage and loading depots to consistently meet customer requirements, prevent service disruptions, and maintain committed Service Level Agreements (SLAs) by proactively identifying potential shortfalls and coordinating timely replenishment actions

• Conduct in-depth analysis of logistics data related to product movement patterns, transportation modes, freight costs, depot utilization rates, and distribution efficiency to identify, quantify, propose, and implement continuous improvement initiatives aimed at maximizing operational efficiency and driving measurable cost savings

• Coordinate closely with Operations teams and Service Center personnel to optimize loading depot schedules, maximize throughput capacity, reduce truck turnaround times, minimize queuing delays, and enhance overall distribution efficiency while maintaining safety and quality standards

• Develop and maintain optimal inventory distribution strategies across the depot network, ensuring strategic positioning of products based on regional demand patterns, transportation economics, and service level requirements to minimize total supply chain costs

• Monitor and manage inventory aging, product quality parameters, and stock rotation (First-In-First-Out principles) to prevent product degradation, minimize losses from obsolescence or contamination, and ensure consistent product quality delivery to customers

• Evaluate and recommend improvements to depot infrastructure, storage capacity, loading systems, and distribution networks to support business growth, enhance operational efficiency, and reduce supply chain bottlenecks

D. Regulatory Compliance & Stakeholder Liaison

• Act as the company's primary technical liaison and subject matter expert with key external regulatory bodies and industry stakeholders, including Kenya Pipeline Company (KPC), Kenya Revenue Authority (KRA), Kenya Ports Authority (KPA), Energy and Petroleum Regulatory Authority (EPRA), Uganda Revenue Authority, and other petroleum industry coordination forums

• Represent the company professionally at Oil Industry supply coordination meetings, industry stakeholder forums, technical working groups, and regulatory consultations, providing comprehensive updates on supply status, and advising senior management on critical issues requiring strategic decisions or immediate action

• Ensure strict adherence to all petroleum industry decisions, agreements, protocols, and regulatory requirements established between Oil Marketing Companies (OMCs) and Government authorities where the company has obligations or participation requirements, maintaining comprehensive documentation of compliance activities

• Manage the timely and accurate preparation, submission, and follow-up of all statutory documentation, regulatory reports, compliance certificates, and industry returns.

• Monitor regulatory developments, policy changes, industry guidelines, and government directives affecting petroleum supply chain operations, assessing their impact on business operations and recommending appropriate compliance strategies and operational adjustments

• Build and maintain strong collaborative relationships with regulatory officials, industry counterparts, and technical experts to facilitate efficient resolution of operational issues, expedite approvals and clearances, and stay informed of emerging industry trends and best practices

• Coordinate internal compliance activities across departments, ensuring all supply chain operations meet legal requirements, industry standards, environmental regulations, and contractual obligations, while supporting audit activities and responding to regulatory inquiries

E. Reporting & System Integrity

• Design, build, and maintain advanced interactive dashboards and comprehensive reports utilizing Business Intelligence (BI) tools and data visualization platforms to monitor supply chain health, including real-time stock status, product movement tracking, vessel position monitoring, inventory turnover analysis, and supply-demand balance indicators

• Track and analyze critical Key Performance Indicators (KPIs) including forecast accuracy (MAPE), stock availability rates, Average Days of Supply (ADS), inventory turnover, fill rates, on-time delivery performance, vessel efficiency metrics, and supply chain costs, reporting monthly performance to management with detailed narrative context, trend analysis, and actionable recommendations

• Ensure all new supply agreements, procurement contracts, shipping arrangements, storage agreements, and related commercial documentation have corresponding accurate master data (including material codes, pricing structures, terms and conditions, and vendor information) properly configured, validated, and maintained in the Enterprise Resource Planning (ERP) system

• Establish and maintain data quality standards, perform regular data audits, and implement data governance practices to ensure accuracy, completeness, and consistency of supply chain information across all systems and reporting platforms

• Develop automated reporting mechanisms and exception alerts to provide real-time visibility into supply chain disruptions, inventory imbalances, performance deviations, and compliance concerns, enabling proactive management intervention

• Collaborate with IT and ERP system administrators to enhance system functionality, implement process automation, optimize data integration, and ensure system configurations support efficient supply chain operations and accurate reporting

• Prepare comprehensive ad-hoc analyses, special studies, and management presentations on supply chain topics, market developments, operational challenges, and strategic opportunities as requested by senior leadership

Job Requirements
KEY COMPETENCIES & QUALIFICATIONS

Educational Requirements

• Bachelor's degree in Supply Chain Management, Logistics, Industrial Engineering, Operations Research, Business Administration, Economics, or related quantitative field (required)

• Master's degree in Supply Chain Management, Business Administration (MBA), Industrial Engineering, or related discipline (preferred)

• Professional certifications such as Certified Supply Chain Professional (CSCP), Certified in Production and Inventory Management (CPIM), Certified Professional Forecaster (CPF), or similar supply chain credentials (highly desirable)

Professional Experience

• Minimum 5-7 years of progressive experience in supply chain planning, demand forecasting, inventory management, or logistics analytics roles within petroleum, energy, manufacturing, or distribution industries

• Proven track record of developing and implementing accurate demand forecasts, inventory optimization models, and supply planning processes that deliver measurable business value

• Demonstrated experience in marine logistics, vessel performance management, port operations, or importation coordination within the petroleum or shipping industry (highly preferred)

• Experience working with regulatory bodies, industry associations, or government agencies in the petroleum sector is a significant advantage

• Strong background in data analysis, statistical modeling, and business intelligence reporting with demonstrated ability to translate complex data into actionable insights

Technical Skills & Knowledge

• Advanced proficiency in supply chain planning methodologies, demand forecasting techniques (time series analysis, regression modeling, statistical forecasting), and inventory optimization principles including min/max calculations, safety stock determination, and EOQ modeling

• Expert knowledge of Business Intelligence (BI) and data analytics tools such as Power BI, Tableau, QlikView, or similar platforms for dashboard creation, data visualization, and performance reporting

• Strong proficiency in Microsoft Excel (advanced functions, pivot tables, macros, statistical analysis) and data manipulation using SQL or similar database query languages

• Working knowledge of Enterprise Resource Planning (ERP) systems (SAP, Oracle, Microsoft Dynamics) with emphasis on supply chain modules including Materials Management (MM), Sales & Distribution (SD), and Production Planning (PP)

• Understanding of petroleum industry operations including vessel discharge procedures, pipeline systems, depot operations, product specifications, quality standards, and regulatory compliance requirements

• Knowledge of maritime logistics concepts including vessel operations, laytime calculations, demurrage/despatch, charter party terms, and port operations

• Familiarity with statistical analysis software (R, Python, SAS, SPSS) and forecasting tools for advanced analytics (preferred)

Core Competencies

• Exceptional analytical and quantitative skills with ability to work with large complex datasets, identify patterns and trends, and derive meaningful insights that drive business decisions

• Strategic thinking capability with ability to see the big picture while maintaining attention to operational details and accuracy

• Strong problem-solving skills with systematic approach to root cause analysis and solution development

• Excellent communication and presentation skills with ability to explain complex technical concepts to non-technical stakeholders and influence decision-making at senior management levels

• Strong stakeholder management and relationship-building abilities, particularly in dealing with regulatory authorities, industry bodies, and external partners

• Proactive and self-motivated work style with ability to work independently, manage multiple priorities, and deliver results under pressure

• Detail-oriented mindset with commitment to data accuracy, process discipline, and quality standards

• Collaborative team player with ability to work effectively across functional boundaries and build consensus among diverse stakeholders

• Continuous improvement orientation with curiosity to learn new methodologies, tools, and industry best practices

• Business acumen with understanding of cost drivers, financial metrics, and commercial
implications of supply chain decisions

• Strategic Supply Planning & Forecasting
• Vessel Performance Management & Importation Efficiency
• Inventory Management & Logistics Optimization
• Regulatory Compliance & Stakeholder Liaison
• Reporting & System Integrity

• Advanced proficiency in supply chain planning methodologies
• Expert knowledge of Business Intelligence (BI) and data analytics tools
• Strong proficiency in Microsoft Excel
• Understanding of petroleum industry operations
• Knowledge of maritime logistics concepts

• Bachelor's degree in Supply Chain Management, Logistics, Industrial Engineering, Operations Research, Business Administration, Economics, or related quantitative field (required)
• Master's degree in Supply Chain Management, Business Administration (MBA), Industrial Engineering, or related discipline (preferred)
• Professional certifications such as Certified Supply Chain Professional (CSCP), Certified in Production and Inventory Management (CPIM), Certified Professional Forecaster (CPF), or similar supply chain credentials (highly desirable)
• Minimum 5-7 years of progressive experience in supply chain planning, demand forecasting, inventory management, or logistics analytics roles within petroleum, energy, manufacturing, or distribution industries