Time & Attendance Assistant
2025-12-02T14:35:54+00:00
Sheer Logic
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FULL_TIME
Nairobi
Nairobi
00100
Kenya
Professional Services
IT
2025-12-07T17:00:00+00:00
Kenya
8
We are seeking a competent and tech-savvy Time & Attendance Assistant to oversee the administration of our client’s employee clocking system and ensure accurate tracking of attendance, overtime, public holidays and leave. The ideal candidate will have IT/Statistics background preferably within hospitality, manufacturing or a similar fast-paced environment and strong IT skills to efficiently manage digital systems. This role plays a key part in ensuring data accuracy, compliance and smooth integration of attendance records into payroll processing.
Key Responsibilities:
- Monitor daily clock-ins and clock-outs, verifying accuracy and following up on any missing or incorrect entries.
- Troubleshoot clocking issues, escalating technical problems to IT when necessary.
- Regularly audit attendance data to ensure accuracy, integrity and completeness.
- Ensure accurate recording and validation of attendance, overtime and public holiday in line with our policy.
- Generate and submit daily, weekly and monthly reports as requested from time to time
- Coordinate and maintain leave records (annual, sick, compassionate, maternity/paternity, etc.) in the system.
- Verify that all leave applications are properly authorized by line managers/supervisors and accurately recorded.
- Collaborate with the payroll team to ensure seamless data transfer from the time and attendance system to payroll
- Address employee queries on attendance, leave and payroll inputs related to time and attendance while maintaining confidentiality of payroll related matters
- Train new employees on the use of the time clocking system and related HR processes.
- Support internal and external HR audits related to time and attendance data.
- Maintain secure and organized attendance and leave records, both electronic and physical.
- Any other duties as may be assigned from time to time
Qualifications and Skills:
- Diploma or bachelor’s degree in IT, Business Administration, or related field.
- 1–2 years of Statistics/Data or administrative experience, preferably within hospitality, manufacturing, or a similar fast-paced environment.
- Hands-on experience with HR software or time & attendance management systems
- Proficient in Microsoft Excel and report generation.
- Excellent attention to detail, organization and data accuracy.
- Strong communication and problem-solving skills.
- Must have high level of integrity and confidentiality.
Monitor daily clock-ins and clock-outs, verifying accuracy and following up on any missing or incorrect entries. Troubleshoot clocking issues, escalating technical problems to IT when necessary. Regularly audit attendance data to ensure accuracy, integrity and completeness. Ensure accurate recording and validation of attendance, overtime and public holiday in line with our policy. Generate and submit daily, weekly and monthly reports as requested from time to time Coordinate and maintain leave records (annual, sick, compassionate, maternity/paternity, etc.) in the system. Verify that all leave applications are properly authorized by line managers/supervisors and accurately recorded. Collaborate with the payroll team to ensure seamless data transfer from the time and attendance system to payroll Address employee queries on attendance, leave and payroll inputs related to time and attendance while maintaining confidentiality of payroll related matters Train new employees on the use of the time clocking system and related HR processes. Support internal and external HR audits related to time and attendance data. Maintain secure and organized attendance and leave records, both electronic and physical. Any other duties as may be assigned from time to time
Diploma or bachelor’s degree in IT, Business Administration, or related field. 1–2 years of Statistics/Data or administrative experience, preferably within hospitality, manufacturing, or a similar fast-paced environment. Hands-on experience with HR software or time & attendance management systems Proficient in Microsoft Excel and report generation. Excellent attention to detail, organization and data accuracy. Strong communication and problem-solving skills. Must have high level of integrity and confidentiality.
JOB-692ef94ae251d
Vacancy title:
Time & Attendance Assistant
[Type: FULL_TIME, Industry: Professional Services, Category: IT]
Jobs at:
Sheer Logic
Deadline of this Job:
Sunday, December 7 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Tuesday, December 2 2025, Base Salary: Not Disclosed
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JOB DETAILS:
We are seeking a competent and tech-savvy Time & Attendance Assistant to oversee the administration of our client’s employee clocking system and ensure accurate tracking of attendance, overtime, public holidays and leave. The ideal candidate will have IT/Statistics background preferably within hospitality, manufacturing or a similar fast-paced environment and strong IT skills to efficiently manage digital systems. This role plays a key part in ensuring data accuracy, compliance and smooth integration of attendance records into payroll processing.
Key Responsibilities:
- Monitor daily clock-ins and clock-outs, verifying accuracy and following up on any missing or incorrect entries.
- Troubleshoot clocking issues, escalating technical problems to IT when necessary.
- Regularly audit attendance data to ensure accuracy, integrity and completeness.
- Ensure accurate recording and validation of attendance, overtime and public holiday in line with our policy.
- Generate and submit daily, weekly and monthly reports as requested from time to time
- Coordinate and maintain leave records (annual, sick, compassionate, maternity/paternity, etc.) in the system.
- Verify that all leave applications are properly authorized by line managers/supervisors and accurately recorded.
- Collaborate with the payroll team to ensure seamless data transfer from the time and attendance system to payroll
- Address employee queries on attendance, leave and payroll inputs related to time and attendance while maintaining confidentiality of payroll related matters
- Train new employees on the use of the time clocking system and related HR processes.
- Support internal and external HR audits related to time and attendance data.
- Maintain secure and organized attendance and leave records, both electronic and physical.
- Any other duties as may be assigned from time to time
Qualifications and Skills:
- Diploma or bachelor’s degree in IT, Business Administration, or related field.
- 1–2 years of Statistics/Data or administrative experience, preferably within hospitality, manufacturing, or a similar fast-paced environment.
- Hands-on experience with HR software or time & attendance management systems
- Proficient in Microsoft Excel and report generation.
- Excellent attention to detail, organization and data accuracy.
- Strong communication and problem-solving skills.
- Must have high level of integrity and confidentiality.
Work Hours: 8
Experience in Months: 12
Level of Education: associate degree
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