3 Assistant Office Administrator III
2025-05-13T19:00:33+00:00
Co-operative University of Kenya (CUK)
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FULL_TIME
Nairobi
Nairobi
00100
Kenya
Education, and Training
Admin & Office
2025-06-03T17:00:00+00:00
Kenya
8
REMUNERATION:
- Basic Salary per month range: Kshs. (36,914/= - 56,833/=)
- House Allowance per month: Kshs. 35, 383 /=)
Applicants should meet the following requirements:
- Must possess a Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC) or equivalent qualifications from an accredited/recognized institution;
- Must possess three (3) years’ experience at Grade 5 with exemplary performance;
- Must be computer literate;
- Must demonstrate excellent customer service skills;
- Must be knowledgeable on relevant ERP systems; and
- Must demonstrate knowledge of relevant policies, strategies, regulations and procedures.
OR
- Must possess a KCSE Certificate;
- Must possess Typewriting III (50 wpm);
- Must possess Office Management III;
- Must possess Business English II;
- Must possess Secretarial Studies II;
- Must possess Commerce II;
- Must possess Shorthand II (90 wpm);
- Must Possess three (3) years’ experience at Grade 5 with exemplary performance
- Must be computer literate;
- Must demonstrate excellent customer service skills;
- Must be knowledgeable on relevant ERP systems; and
- Must demonstrate knowledge of relevant policies, strategies, regulations and procedures.
Duties & Responsibilities
- Maintain and update databases such as contact lists and client information to ensure accuracy.
- Retrieve the requested information promptly for the supervisor.
- Manage the supervisor’s schedule, including meetings, appointments, and travel plans.
- Welcome and attend to visitors and clients, providing relevant information and maintaining a professional image.
- Handle incoming phone calls, addressing inquiries from parents, staff, and stakeholders.
- Coordinate meetings by setting agendas, booking venues, organising refreshments and recording the proceedings.
- File and organize office documents for easy access and future reference.
- Safeguard confidential documents and ensure secure record handling.
- Track correspondence and file movements through proper record-keeping and sign-off procedures.
- Uphold office etiquette and protocol to maintain a positive corporate image.
- Ensure office cleanliness to promote a conducive work environment.
- Manage and report on petty cash or imprest for departmental operations.
- Carry out other tasks as needed to support University operations.
- May be required to perform other related duties based on the CUK’s needs.
Maintain and update databases such as contact lists and client information to ensure accuracy. Retrieve the requested information promptly for the supervisor. Manage the supervisor’s schedule, including meetings, appointments, and travel plans. Welcome and attend to visitors and clients, providing relevant information and maintaining a professional image. Handle incoming phone calls, addressing inquiries from parents, staff, and stakeholders. Coordinate meetings by setting agendas, booking venues, organising refreshments and recording the proceedings. File and organize office documents for easy access and future reference. Safeguard confidential documents and ensure secure record handling. Track correspondence and file movements through proper record-keeping and sign-off procedures. Uphold office etiquette and protocol to maintain a positive corporate image. Ensure office cleanliness to promote a conducive work environment. Manage and report on petty cash or imprest for departmental operations. Carry out other tasks as needed to support University operations. May be required to perform other related duties based on the CUK’s needs.
Must possess a Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC) or equivalent qualifications from an accredited/recognized institution; Must possess three (3) years’ experience at Grade 5 with exemplary performance; Must be computer literate; Must demonstrate excellent customer service skills; Must be knowledgeable on relevant ERP systems; and Must demonstrate knowledge of relevant policies, strategies, regulations and procedures. OR Must possess a KCSE Certificate; Must possess Typewriting III (50 wpm); Must possess Office Management III; Must possess Business English II; Must possess Secretarial Studies II; Must possess Commerce II; Must possess Shorthand II (90 wpm); Must Possess three (3) years’ experience at Grade 5 with exemplary performance Must be computer literate; Must demonstrate excellent customer service skills; Must be knowledgeable on relevant ERP systems; and Must demonstrate knowledge of relevant policies, strategies, regulations and procedures.
JOB-682396d1965c4
Vacancy title:
3 Assistant Office Administrator III
[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]
Jobs at:
Co-operative University of Kenya (CUK)
Deadline of this Job:
Tuesday, June 3 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Tuesday, May 13 2025, Base Salary: Not Disclosed
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JOB DETAILS:
REMUNERATION:
- Basic Salary per month range: Kshs. (36,914/= - 56,833/=)
- House Allowance per month: Kshs. 35, 383 /=)
Applicants should meet the following requirements:
- Must possess a Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC) or equivalent qualifications from an accredited/recognized institution;
- Must possess three (3) years’ experience at Grade 5 with exemplary performance;
- Must be computer literate;
- Must demonstrate excellent customer service skills;
- Must be knowledgeable on relevant ERP systems; and
- Must demonstrate knowledge of relevant policies, strategies, regulations and procedures.
OR
- Must possess a KCSE Certificate;
- Must possess Typewriting III (50 wpm);
- Must possess Office Management III;
- Must possess Business English II;
- Must possess Secretarial Studies II;
- Must possess Commerce II;
- Must possess Shorthand II (90 wpm);
- Must Possess three (3) years’ experience at Grade 5 with exemplary performance
- Must be computer literate;
- Must demonstrate excellent customer service skills;
- Must be knowledgeable on relevant ERP systems; and
- Must demonstrate knowledge of relevant policies, strategies, regulations and procedures.
Duties & Responsibilities
- Maintain and update databases such as contact lists and client information to ensure accuracy.
- Retrieve the requested information promptly for the supervisor.
- Manage the supervisor’s schedule, including meetings, appointments, and travel plans.
- Welcome and attend to visitors and clients, providing relevant information and maintaining a professional image.
- Handle incoming phone calls, addressing inquiries from parents, staff, and stakeholders.
- Coordinate meetings by setting agendas, booking venues, organising refreshments and recording the proceedings.
- File and organize office documents for easy access and future reference.
- Safeguard confidential documents and ensure secure record handling.
- Track correspondence and file movements through proper record-keeping and sign-off procedures.
- Uphold office etiquette and protocol to maintain a positive corporate image.
- Ensure office cleanliness to promote a conducive work environment.
- Manage and report on petty cash or imprest for departmental operations.
- Carry out other tasks as needed to support University operations.
- May be required to perform other related duties based on the CUK’s needs.
Work Hours: 8
Experience in Months: 36
Level of Education: associate degree
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