About the Job

ADMINISTRATIVE SECRETARY II

REF: EACC/CSS/ASII/15

Job Requirements

• Minimum relevant work experience of four (4) years;
• Diploma in Secretarial Studies or an equivalent qualification from a recognised institution;
• Demonstrable skills in computer application.

Job Responsibilities

• Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;
• Managing the office diary including appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
• Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and acting as the link between executive offices, internal and external visitors to ensure efficient response time;
• Devising and maintaining office systems that include data management and files for efficient record preservation;
• Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
• Answering the telephone lines and direct calls and transferring them to the respective recipients for further action;
• Arranging for departmental staff travel;
• Maintaining up to date filing systems in the department and track file movement out of the Office to ensure accountability of the file user;
• Receiving all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out;
• Assisting in staff welfare issues in the department to ensure staff needs are addressed;
• Handling the office imprest.

• Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;
• Managing the office diary including appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
• Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and acting as the link between executive offices, internal and external visitors to ensure efficient response time;
• Devising and maintaining office systems that include data management and files for efficient record preservation;
• Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
• Answering the telephone lines and direct calls and transferring them to the respective recipients for further action;
• Arranging for departmental staff travel;
• Maintaining up to date filing systems in the department and track file movement out of the Office to ensure accountability of the file user;
• Receiving all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out;
• Assisting in staff welfare issues in the department to ensure staff needs are addressed;
• Handling the office imprest.

• Demonstrable skills in computer application.

• Diploma in Secretarial Studies or an equivalent qualification from a recognised institution;