Legal Counsel & Assistant Company Secretary Job at Vivo Energy - Career Opportunity in Kenya
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Vacancy title:
Legal Counsel & Assistant Company Secretary

[ Type: FULL TIME , Industry: Consulting , Category: Legal ]

Jobs at:

Vivo Energy

Deadline of this Job:
26 January 2021  

Duty Station:
Within Kenya , Nairobi , East Africa

Summary
Date Posted: Wednesday, January 20, 2021 , Base Salary: Not Disclosed


JOB DETAILS:
Vivo Energy is the Shell licensee in 16 countries in Africa. We are proud to offer our customers the very best of Shell’s high quality products and services - including supply reliability, technical expertise and unmatched customer service - in the countries where we operate. In doing so, we have in place industry-leading health and safety standards, and are committed to delivering Shell’s fuels and lubricants in an environmentally and socially responsible manner. A joint venture between Vitol (40%), Helios Investment Partners (40%) and Shell (20%), Vivo Energy represents a unique combination of resources, experience and expertise.
Job Purpose
The Legal Counsel and Assistant Company Secretary works closely with the Head of Legal (HOL) and Company Secretary with the main responsibility being to manage the Legal Risks that the organization would face and ensure that they are ameliorated and resolved as required by the law.
The Legal Counsel serves as legal advisor to the Company as required from time to time and specifically serves as a resource on legal matters, issues of institutional procedure and corporate governance. .

The main responsibilities of the office are, but are not limited to the following:-
• Assessing and managing all legal obligations and responsibilities of the Company to ensure that at all times the business of the company is conducted within the law;
• Checking on the various aspects of the operations of the company and advising on the legality of such actions and ensuring compliance;
• Providing legal representation, advice, counsel, and opinions in all areas of law affecting the Company, including compliance and legal regulatory issues;
• Keeping a follow up on all the cases in which the Company is a party to ensure quick and optimal resolution for the company;
• Supervising and guiding the external lawyers and firms representing the company;
• Advising the Company, its management and other employees in the course of their work for the company;
• Bringing legal issues and concerns to the attention of senior administration and assisting in developing policies to ensure compliance with the law;
• Undertaking legal review of and advise the company upon important legal documents, agreements, policies and procedures;
• Providing updates to the company’s management on the legislation that affects the company’s business and operations;
• Conducting legal training to the Company’s employees on the respective legal requirements for their roles in the Company and acting as a resource on the interpretation of existing or proposed laws and regulations;
• Providing legal advice regarding all legal matters involving regulators, complainants or other parties;
• Providing company secretarial services to the company
• Performing other projects and duties at the request of the Company’s management as assigned


Principal Accountabilities
• Legal Advice.
o Ensuring that all statutory and regulatory requirements are properly complied with.
o Updating management on all changes occurring in the Law from time to time that affect the operations of the company.
o Offering legal guidance while strategic decisions for the betterment and growth of the company like acquisitions, disposals, joint collaborations etc are made.
o Legal research, analysis and preparation of legal opinions on all matters arising.
o Ensuring that the Memo and Articles of Association of the company are properly complied with.
Company Secretarial(Assistant)
• Attendance of Board Meetings ( on request) , taking and producing the minutes( on request),
• Assists the Company Secretary in keeping of minute books,
• Assists the Company Secretary in keeping the company seal,
• Preparation of memorandum for use of company seal,
• Assists the Company Secretary in arranging board meetings and annual general meetings,
• Assists the Company Secretary in preparing agenda and time table for board and annual general meetings,
• Assists the Company Secretary in keeping of the Share Register,
• Assists the Company Secretary in keeping of Share Certificates Book,
• Assists the Company Secretary in preparation of Power of Attorney for her issuance
• Assists the Company Secretary in making of statutory declarations
• Assists the Company Secretary in keeping of register of directors and secretary and
• Assists the Company Secretary in preparation of board papers among other functions.
• Training of new and existing directors on corporate governance, duties and responsibilities of directors etc.
• Advice to directors on legal, governance, accounting and tax implications of proposed policies,
• Monitoring changes in relevant legislation and regulatory environment in the running of companies and taking appropriate action,
• Developing and overseeing the systems that ensure the company complies with the Companies Act and other applicable laws,
• Taking a role in share issues, mergers and takeovers,
• Advice to the company on all company secretarial and governance matters
People
• Filing of accounts and annual returns at the registry,
• Filing of changes in company directorships and secretaries at the registry,
• Filing of changes in shareholding at the registry,
• Filing of resolutions at the registry,
• Filing of changes in registered offices of company,
Contracts.
• Actual generation and drafting of clauses in agreements in line with the needs and requirements of the company.
• Keeping a log of all contracts and preserving all contracts.
• Ensuring that the company’s interests are protected in contracting.
• Ensuring that the contracts/agreements are acceptable and not entirely one sided by negotiating clauses.
• checking and ensuring that important clauses in all contracts have been included for example, contract price, payment method, delivery date, consequences for breach, dispute resolution, termination clauses, anti bribery and corruption, general business principles, etc.
• Preparing addendums amending, correcting or extending validity of contracts.
• Attendance of contract negotiation meetings.
• Approval of contracts for signature. Basically ensuring that they are within negotiated terms, the law, that due diligence has been conducted etc.
• Commenting on contracts in tender documents and suggesting changes.
• Scrutiny of all securities provided by Buyers to the company to secure credit such as bank guarantees
Dispute Resolution/Cases
• Receiving and acting upon all court summons, pleadings and demand letters served upon the company.
• Keeping a diary of all cases that are in court and when they are coming up for hearing.
• Instructing and ensuring that the company is represented in court by competent advocates.
• Ensuring that all documentary and other evidence is well preserved and stored, all files are in place and well updated and coordinating the entire litigation process.
• Making monthly litigation reports to the group legal advisor on the progress of the matters.
• Approval of court pleadings before they are filed in court.
• Preparation of witnesses for hearing- pre trial briefing with the lawyers.
• Accompanying of witnesses to court.
• Arranging and attending strategy meetings with the lawyers on how to proceed.
• Follow up with lawyers on the progress of court matters and pushing them to take certain actions.
• Instructing lawyers to institute cases on behalf of the company.


Requirements
Job Knowledge, Skills & Experiences:
• Graduate of Law
• Masters in Law or business is an added advantage
• Admitted to the bar with 10+ years of experience and a current practicing certificate • 5 years court experience
• Certified Public Secretary
• Must have been in litigation for minimum 5 years
• Worked in a corporate commercial organization
• Ability to work independently
• Demonstration of creativity and initiative
• Capacity for identifying potential legal problems and designing legal solutions
• Demonstrates grit and courage
• Demonstrates the ability to defend and guard the interests of the company jealously
• Business minded
• Working with minimum supervision


Job Education Requirements: Not Specified


Job Education Experience: Not Specified


Work Hours: 8

 

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Job Info
Job Category: Legal jobs in Kenya
Job Type: Full-time
Deadline of this Job: 26 January 2021
Duty Station: Nairobi
Posted: 20-01-2021
No of Jobs: 1
Start Publishing: 20-01-2021
Stop Publishing (Put date of 2030): 20-01-2065
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