Summary
Date Posted: Thursday, February 13, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
The Insurance Regulatory Authority is a State Corporation established under the Insurance Act, Cap 487 of the Laws of Kenya with the mandate to regulate, supervise and promote development of the insurance industry in Kenya. The Authority is seeking applications for the following vacant positions:
JOB TITLE Legal Assistant
DIVISION Legal Affairs
GRADE/LEVEL IRA 8
IMMEDIATE SUPERVISOR Senior Legal Officer
JOB SUMMARY
Responsible for providing office administration support services in the Legal Affairs Division.. .

  Responsibilities
Administrative Support
• Prepare notes, draft correspondences, type letters and reports including document binding in accordance with agreed instructions
• Drafting preliminary legal documents and liaising with the external lawyers
• Attend to cases in the court registry
• Reserve, sort, record, and distribute office mail, correspondence and documents to appropriate officials
• Schedule appointments and requests for meetings, synchronize and update appointments
• Locate and attach appropriate files to correspondence or queries as well as organise filing and retrieval systems
• Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure.
• Organize meetings and conferences and accurately record the proceedings of various deliberations
• Monitor and track the progress of various assignments and regularly updating the appropriate Head of Department and other members of staff on specific deadlines and problems
• Format board papers before they are uploaded on the e-board software
• Offer logistical support for Board
• meetings/Workshop/Training Preparations
Customer Relations
• Respond to office telephone enquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls
• Receive official visitors and walk in customers by ascertaining the nature of business and directing them accordingly
• Maintain effective communication channels with other departments, external organizations and individuals

Skills
• Strong communication and public relations skills;
• Strong organization and inter personal skills; and
• Planning and coordinating skills.
• Professionalism;
• Ethical and integrity;
• Team player; and
• Ability to work under pressure, prioritize and multi task

  Qualifications
Education and knowledge
• Bachelor’s degree in a business related field;
• Diploma in Law (Paralegal studies)
• Proficiency in ICT
Experience
• At least 2 years’ providing administrative support in a busy environment;
• Administration and customer service experience; and
• Experience in events planning and management

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

Work Hours: 8

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Job application procedure
If you believe you are the right candidate for the above position and can clearly demonstrate your ability to meet the job requirements given, please submit your application (clearly indicating on the envelope the reference number and position you are applying for) with a detailed CV, stating your position, current remuneration, qualifications, experience, names and addresses of three referees, email and telephone contacts together with copies of your certificates and national identification card by close of business on 28th February 2020 to:
Commissioner of Insurance & Chief Executive Officer
Insurance Regulatory Authority
Zep-Re Place
P.O Box 43505-00100,
Email: careers@ira.go.ke ,
Nairobi
IRA is an Equal Opportunity Employer and Persons With Disabilities are encouraged to apply.
Note: only shortlisted candidates will be contacted and canvassing will result in automatic disqualification..

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