Deadline of this Job: 15 September 2022
Position Summary
• Reporting to the Director of Programs and Operations, the Human Resources Coordinator is the Head of Adeso’s Human Resources Department. The person in this role will oversee all Human Resources practices and processes and is the go-to person for all employee related issues, from recruitment to retention. Our full-time staff, part-time staff, consultants, contractors and temporary hires are our most important assets and the Human Resources Coordinator will be tasked to ensure that we - at Adeso - have a happy and productive work culture where everyone works towards our mission.
Specific Roles And Responsibilities
• Staffing/recruitment: Supervising the organization’s hiring process from recruiting, interviewing, and smooth on boarding process. Ensuring Adeso’s programs and administrative teams are optimally staffed; staff are well trained and aware of their duties and responsibilities; and are thriving in their roles.
• Understanding Staffing Needs: Support Adeso’s current and future staffing needs through understanding the gaps in needs in current programming and administrative departments.
• Contract Management: Preparation of staff employment contract, consultants, casuals and temporary staff. Ensuring proper procedures and timelines are followed for probationary periods and renewals are done on time.
• Payroll management: Timely and accurately processing of the payroll. Ensuring payroll data is accurate and up to date.
• Compensation and benefits: Determine that staff compensation is fair, meets industry standards, and is enough to motivate and retain staff. Preparing and amending where necessary HR documents i.e., employment contracts and recruitment guides. Handle Medical cover, pension and any other staff benefits.
• Records management: Maintaining proper physical and online personnel records. Ensure the organization’s archive (Google HR Drive) is well maintained and secure.
• Policy formulation: Formulation and implementation of organization’s policies, standard operating procedures and departmental framework.
• Performance management: Conducting performance appraisals. Developing/reviewing reward, compensation and benefit system that motivates staff.
• Culture management: Nurture and ensure there is a positive working culture at Adeso. Promoting equality and diversity within the organization. Create effective channels of communication between employees and management.
• Handling employee relations: Handling employee grievances, labour relations, staff welfare and benefits. Implementing disciplinary procedures and measures. Being the first point of contact for employees on any HR related queries.
• Responsible for Environmental &, Occupational Safety and Health Administration: Co-coordinating internal trainings, updating policies, monitoring records and corrective actions maintaining and upholding optimal occupational, safety and health standards.
• Perform any other duties as assigned by management.
Skills And Qualifications
• Bachelor’s Degree in Human Resources Management or equivalent from a recognized institution.
• At least five (5) years’ experience in Human Resources Management.
• Strong social and negotiating skills, with the ability to manage conflicts well.
• Good knowledge of Kenyan labour laws.
• Highly organized and with attention to details.
• Strong ethical standards and dependable.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational and analytical skills.
• Knowledge of the Somali language is a plus.
Position Summary
• Reporting to the Director of Programs and Operations, the Human Resources Coordinator is the Head of Adeso’s Human Resources Department. The person in this role will oversee all Human Resources practices and processes and is the go-to person for all employee related issues, from recruitment to retention. Our full-time staff, part-time staff, consultants, contractors and temporary hires are our most important assets and the Human Resources Coordinator will be tasked to ensure that we - at Adeso - have a happy and productive work culture where everyone works towards our mission.
Specific Roles And Responsibilities
• Staffing/recruitment: Supervising the organization’s hiring process from recruiting, interviewing, and smooth on boarding process. Ensuring Adeso’s programs and administrative teams are optimally staffed; staff are well trained and aware of their duties and responsibilities; and are thriving in their roles.
• Understanding Staffing Needs: Support Adeso’s current and future staffing needs through understanding the gaps in needs in current programming and administrative departments.
• Contract Management: Preparation of staff employment contract, consultants, casuals and temporary staff. Ensuring proper procedures and timelines are followed for probationary periods and renewals are done on time.
• Payroll management: Timely and accurately processing of the payroll. Ensuring payroll data is accurate and up to date.
• Compensation and benefits: Determine that staff compensation is fair, meets industry standards, and is enough to motivate and retain staff. Preparing and amending where necessary HR documents i.e., employment contracts and recruitment guides. Handle Medical cover, pension and any other staff benefits.
• Records management: Maintaining proper physical and online personnel records. Ensure the organization’s archive (Google HR Drive) is well maintained and secure.
• Policy formulation: Formulation and implementation of organization’s policies, standard operating procedures and departmental framework.
• Performance management: Conducting performance appraisals. Developing/reviewing reward, compensation and benefit system that motivates staff.
• Culture management: Nurture and ensure there is a positive working culture at Adeso. Promoting equality and diversity within the organization. Create effective channels of communication between employees and management.
• Handling employee relations: Handling employee grievances, labour relations, staff welfare and benefits. Implementing disciplinary procedures and measures. Being the first point of contact for employees on any HR related queries.
• Responsible for Environmental &, Occupational Safety and Health Administration: Co-coordinating internal trainings, updating policies, monitoring records and corrective actions maintaining and upholding optimal occupational, safety and health standards.
• Perform any other duties as assigned by management.
Skills And Qualifications
• Bachelor’s Degree in Human Resources Management or equivalent from a recognized institution.
• At least five (5) years’ experience in Human Resources Management.
• Strong social and negotiating skills, with the ability to manage conflicts well.
• Good knowledge of Kenyan labour laws.
• Highly organized and with attention to details.
• Strong ethical standards and dependable.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational and analytical skills.
• Knowledge of the Somali language is a plus.
HR Manager job at McKinsey & Company
Deadline of this Job: 15 September 2022
Qualifications
• 5+ years of HR experience with 1+ years of relevant managerial experience
• Bachelor’s degree in HR or related field; Master’s degree preferred
• HR certification and practicing license-if based in Nairobi
• Strong people leadership
• Knowledge of Africa labor law and other related regulations
• Exceptional interpersonal and communication skills
• Strong problem-solving and ability to work with numbers
• Multi-tasking capability; excellent project management skills
• Core understanding of HR risk topics
What You'll Do
• You will develop HR strategies to manage a multi-location population across all paths, including the ongoing adjustment and risk management frameworks to support decision making.
• In this role, you will lead team to provide on the ground support for all colleagues across locations in Africa and serve as contact point for all HR related policies and activities from onboarding, to mobility/immigration, to firm member relations to departures. You will ensure efficient and effective HR administration, including leading several HR content workstreams (e.g. FSP performance management processes, HR policy development, management of the external worker population and associated risks)
• You will also manage the administration and reporting on all firm people systems including workflows on key employee events, ensuring data accuracy and management as per Firm policies. As well as develop compensation approach and structures in line with local market conditions and the overall Firm framework. You will coordinate the annual compensation processes. You will oversee office implementation of benefit programs working with staff, firm benefits, and insurance companies to resolve issues. You will provide advice and counsel to managers and to office leadership on local application of priority HR risk areas (e.g., compliance with relevant regulatory requirements, personnel records, external workers, investigations, background checks, etc.,). Understand best practices and know when to call upon firm legal or other COEs (e.g., external workers) for help.
• You will serve as point of contact for firm members with personnel related complaints and act as certified practitioner dealing with these to the highest professional standards. Scope of your work will also include partnering with the FSP Talent Management team (firm) and the Africa FSP Committee to help guide firm service professional recruiting, development, performance management and evaluation, compensation and retention/excitement for the office. You will lead the HR team (Africa-wide) and oversee their performance, growth, and development. You will work collaboratively with other people function managers in the geography and other HR Managers in the region (EEMA). You will participate in and where appropriate lead regional (EEMA) strategic HR initiatives.
• 5+ years of HR experience with 1+ years of relevant managerial experience
• Bachelor’s degree in HR or related field; Master’s degree preferred
• HR certification and practicing license-if based in Nairobi
• Strong people leadership
• Knowledge of Africa labor law and other related regulations
• Exceptional interpersonal and communication skills
• Strong problem-solving and ability to work with numbers
• Multi-tasking capability; excellent project management skills
• Core understanding of HR risk topics
What You'll Do
• You will develop HR strategies to manage a multi-location population across all paths, including the ongoing adjustment and risk management frameworks to support decision making.
• In this role, you will lead team to provide on the ground support for all colleagues across locations in Africa and serve as contact point for all HR related policies and activities from onboarding, to mobility/immigration, to firm member relations to departures. You will ensure efficient and effective HR administration, including leading several HR content workstreams (e.g. FSP performance management processes, HR policy development, management of the external worker population and associated risks)
• You will also manage the administration and reporting on all firm people systems including workflows on key employee events, ensuring data accuracy and management as per Firm policies. As well as develop compensation approach and structures in line with local market conditions and the overall Firm framework. You will coordinate the annual compensation processes. You will oversee office implementation of benefit programs working with staff, firm benefits, and insurance companies to resolve issues. You will provide advice and counsel to managers and to office leadership on local application of priority HR risk areas (e.g., compliance with relevant regulatory requirements, personnel records, external workers, investigations, background checks, etc.,). Understand best practices and know when to call upon firm legal or other COEs (e.g., external workers) for help.
• You will serve as point of contact for firm members with personnel related complaints and act as certified practitioner dealing with these to the highest professional standards. Scope of your work will also include partnering with the FSP Talent Management team (firm) and the Africa FSP Committee to help guide firm service professional recruiting, development, performance management and evaluation, compensation and retention/excitement for the office. You will lead the HR team (Africa-wide) and oversee their performance, growth, and development. You will work collaboratively with other people function managers in the geography and other HR Managers in the region (EEMA). You will participate in and where appropriate lead regional (EEMA) strategic HR initiatives.
Deadline of this Job: 14 September 2022
Main Purpose
• Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objective.
Accountabilities
• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Support the HR Manager in setting up and following up the recruitments.
• Additional HR/ Admin tasks delegated by the Project HR Manager
Requirements
Education
• Desirable Human Resources related diploma.
Experience
• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.
Languages
• Mission language and local language essential
Knowledge
• Essential computer literacy (word, excel, internet)
• Desirable, proficiency in HOMER
Job Purpose
The HR & Admin Officer will be responsible for providing support to the HR & Admin Manager in the various human resource functions, which include recruitment, staffing, training and development, performance management and employee counseling.
Key Roles & Responsibilities
• Assisting the HR Manager in design, development and delivery of strategic and operational HR services in the organization
• Assisting in staff recruitment by reviewing job descriptions, drafting advertisements, shortlisting, preparing documentation for interviews, conducting interviews, candidate’s placement and orientation
• Implementing HR policies, practices and procedures while ensuring compliance with legal and regulatory requirements
• Building capacity of the coordination team to understand and implement HR policies, guidelines and practices
• Carrying out staffing audits, identifying staffing gaps, recruitment, selection and placement of staff
• Working with program managers to address HR, administrative and staffing needs for various projects
• Preparing institutional quarterly HR newsletters
• Performing administrative roles in management of the organization’s medical insurance and pension scheme while ensuring correct and up to date information is availed to staff
• Maintaining up to date and accurate staff and institutional records in the HRMS software and manual filling system
• Maintaining an up to date database of all full time, contract and short term staff
• Handling employee relations issues, dealing with grievances and implementing agreed on disciplinary procedures
• Support HR Manager in review of performance management guidelines, HR policies and other institutional staff guidelines
• Retaining up to date records of institutional assets and managing their issuance and insurance
• HRMS administration and staff training on usage of self-care modules
• Conducting staff exit interviews and facilitating effective staff clearance, documentation and release from the organization
• Handling staff welfare matters
• Preparing and presenting regular HR & Administrative reports
Requirements
• Bachelor’s degree in health Business Management/ Social Sciences or a related field Higher diploma in Human Resource Management
• Good understanding and practical knowledge of Kenyan labour laws and Statutory returns Minimum 3 years work experience in a busy HR office preferably in an NGO
• Computer literacy and ability to use a recognized Human Resource Information System Ability to maintain confidentiality of all Human Resource information
• Experience in general office Administration
• Good communication, presentation and interpersonal skills
• A self-starter, highly organized with ability to organize work of self and others effectively Methodical and pays attention to details
• Handle and process HR transactions (including hires, transfers, reorganizations, terminations, job and personal data changes, organizational changes)
• Respond to requests for employee verifications
• Support the background check process in HireRight and Sterling
• Maintain personnel files up to date
• Respond to 1st level HR-related inquiries from employees
• Partner with HR Partners, HR Leads in-country and focal points globally to resolve HR administrative problems
• Liaison with key functional areas (Payroll, Compensation, Benefits, HRIS, Finance, Legal, and IT teams) to ensure transactions and documentation are current, timely, and accurate
• Proactively suggest process improvement to enhance the efficiency of HR admin processes
• Provides support for other HR functions as needed
Work Experience
Job Requirements:
• Minimum of 1 – 2 years HR Administration/HR Operations/HR Shared Services experience
• Experience in a customer service environment with demonstrated experience in active listening and problem-solving skills
• Experience in HR concepts and Employment laws and regulations a plus
• Knowledge of and/or experience in Benefits, Compensation, Recruiting, and Payroll
• Workday, Cornerstone, ADP experience a plus
The position will be responsible for ensuring the overall Human Resource and people operations duties administration, coordination and evaluation of human resources plans and programs are conducted in a manner that allows proper implementation of organization’s strategy and objectives.
Key Duties/ Responsibilities
• Lead the Implementation of the HR strategies, goals and objectives.
• Manage the work plan and budget of human resources operations.
• Support the HR Director in defining and developing the organizational culture.
• Implement and administer the human resources policies and procedures.
• Manage the recruitment and selection process for all levels of employees in partnership with the line managers
• Develop and administer a performance management program that drives a high-performance culture.
• Develop and maintain a human resources information system that meets the overall organization needs.
• Develop career development and succession plans that addresses the current and future organizational needs.
• Support current and future business needs through the development, engagement, motivation and preservation of human capital.
• Facilitate employee learning and development by assessing capability, identifying gaps and designing training interventions to redress them.
• Design and administer employee welfare programs that ensure general well-being of the employees.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Assist managers with disciplinary matters related to staff performance or behavior.
• Effectively manage service providers including agents, consultants providing HR related services.
Qualifications, Knowledge and Experience
• 7+ years’ Human Resource Management experience, with at least 3 years at a management level
• Bachelor’s Degree in Human Resources, Organizational Behavior, Management and Leadership or any other related field
• A Master’s Degree is advantageous
• Certified Human Resource Professional (CHRP).
• Registered with Institute of Human Resource Management (IHRM) and with a practicing license.
• Specialist knowledge of the Kenyan Labour Laws.
• Specialist knowledge in talent management.
• Extensive experience working with human resource management systems
Key Competencies
• Excellent leadership, strategic, analytical thinking, people-management, interpersonal, problem-solving, presentation, project management (from conception to completion), and planning skills.
• Self-starter, high energy level with strong interpersonal and communication skills.
• Strong organizational skills and the ability to prioritize work, set targets and make decisions.
• Commercial acumen and financial awareness.
• Demonstrates commitment to results delivery while exceeding expectations.
• Self-motivated with critical attention to detail, deadlines, and reporting.
• Highest level of personal and professional integrity.
Main Purpose
• Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objective.
Accountabilities
• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR processes management.
• Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
• Support the HR Manager in setting up and following up the recruitments.
• Additional HR/ Admin tasks delegated by the Project HR Manager
Requirements
Education
• Desirable Human Resources related diploma.
Experience
• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing countries.
Languages
• Mission language and local language essential
Knowledge
• Essential computer literacy (word, excel, internet)
• Desirable, proficiency in HOMER
Deadline of this Job: 07 September 2022
The HR & Admin Officer will be responsible for providing support to the HR & Admin Manager in the various human resource functions, which include recruitment, staffing, training and development, performance management and employee counseling.
Key Roles & Responsibilities
• Assisting the HR Manager in design, development and delivery of strategic and operational HR services in the organization
• Assisting in staff recruitment by reviewing job descriptions, drafting advertisements, shortlisting, preparing documentation for interviews, conducting interviews, candidate’s placement and orientation
• Implementing HR policies, practices and procedures while ensuring compliance with legal and regulatory requirements
• Building capacity of the coordination team to understand and implement HR policies, guidelines and practices
• Carrying out staffing audits, identifying staffing gaps, recruitment, selection and placement of staff
• Working with program managers to address HR, administrative and staffing needs for various projects
• Preparing institutional quarterly HR newsletters
• Performing administrative roles in management of the organization’s medical insurance and pension scheme while ensuring correct and up to date information is availed to staff
• Maintaining up to date and accurate staff and institutional records in the HRMS software and manual filling system
• Maintaining an up to date database of all full time, contract and short term staff
• Handling employee relations issues, dealing with grievances and implementing agreed on disciplinary procedures
• Support HR Manager in review of performance management guidelines, HR policies and other institutional staff guidelines
• Retaining up to date records of institutional assets and managing their issuance and insurance
• HRMS administration and staff training on usage of self-care modules
• Conducting staff exit interviews and facilitating effective staff clearance, documentation and release from the organization
• Handling staff welfare matters
• Preparing and presenting regular HR & Administrative reports
Requirements
• Bachelor’s degree in health Business Management/ Social Sciences or a related field Higher diploma in Human Resource Management
• Good understanding and practical knowledge of Kenyan labour laws and Statutory returns Minimum 3 years work experience in a busy HR office preferably in an NGO
• Computer literacy and ability to use a recognized Human Resource Information System Ability to maintain confidentiality of all Human Resource information
• Experience in general office Administration
• Good communication, presentation and interpersonal skills
• A self-starter, highly organized with ability to organize work of self and others effectively Methodical and pays attention to details
Deadline of this Job: 15 September 2022
Major Responsibilities• Handle and process HR transactions (including hires, transfers, reorganizations, terminations, job and personal data changes, organizational changes)
• Respond to requests for employee verifications
• Support the background check process in HireRight and Sterling
• Maintain personnel files up to date
• Respond to 1st level HR-related inquiries from employees
• Partner with HR Partners, HR Leads in-country and focal points globally to resolve HR administrative problems
• Liaison with key functional areas (Payroll, Compensation, Benefits, HRIS, Finance, Legal, and IT teams) to ensure transactions and documentation are current, timely, and accurate
• Proactively suggest process improvement to enhance the efficiency of HR admin processes
• Provides support for other HR functions as needed
Work Experience
Job Requirements:
• Minimum of 1 – 2 years HR Administration/HR Operations/HR Shared Services experience
• Experience in a customer service environment with demonstrated experience in active listening and problem-solving skills
• Experience in HR concepts and Employment laws and regulations a plus
• Knowledge of and/or experience in Benefits, Compensation, Recruiting, and Payroll
• Workday, Cornerstone, ADP experience a plus
Deadline of this Job: 09 September 2022
Job PurposeThe position will be responsible for ensuring the overall Human Resource and people operations duties administration, coordination and evaluation of human resources plans and programs are conducted in a manner that allows proper implementation of organization’s strategy and objectives.
Key Duties/ Responsibilities
• Lead the Implementation of the HR strategies, goals and objectives.
• Manage the work plan and budget of human resources operations.
• Support the HR Director in defining and developing the organizational culture.
• Implement and administer the human resources policies and procedures.
• Manage the recruitment and selection process for all levels of employees in partnership with the line managers
• Develop and administer a performance management program that drives a high-performance culture.
• Develop and maintain a human resources information system that meets the overall organization needs.
• Develop career development and succession plans that addresses the current and future organizational needs.
• Support current and future business needs through the development, engagement, motivation and preservation of human capital.
• Facilitate employee learning and development by assessing capability, identifying gaps and designing training interventions to redress them.
• Design and administer employee welfare programs that ensure general well-being of the employees.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Assist managers with disciplinary matters related to staff performance or behavior.
• Effectively manage service providers including agents, consultants providing HR related services.
Qualifications, Knowledge and Experience
• 7+ years’ Human Resource Management experience, with at least 3 years at a management level
• Bachelor’s Degree in Human Resources, Organizational Behavior, Management and Leadership or any other related field
• A Master’s Degree is advantageous
• Certified Human Resource Professional (CHRP).
• Registered with Institute of Human Resource Management (IHRM) and with a practicing license.
• Specialist knowledge of the Kenyan Labour Laws.
• Specialist knowledge in talent management.
• Extensive experience working with human resource management systems
Key Competencies
• Excellent leadership, strategic, analytical thinking, people-management, interpersonal, problem-solving, presentation, project management (from conception to completion), and planning skills.
• Self-starter, high energy level with strong interpersonal and communication skills.
• Strong organizational skills and the ability to prioritize work, set targets and make decisions.
• Commercial acumen and financial awareness.
• Demonstrates commitment to results delivery while exceeding expectations.
• Self-motivated with critical attention to detail, deadlines, and reporting.
• Highest level of personal and professional integrity.