Deadline of this Job: 24 November 2022
Key Purpose Statement
The Accounts payable assistant, ensures that all payable information is readily available and understandable, answers and resolves supplier queries, facilitates on time payment of suppliers, ensures that no invoices are paid unless due and checked.
Key Duties & Responsibilities
Supplier Accounts
• Data capture all supplier invoices.
• Do creditors reconciliations.
• Process payments.
• Major suppliers acknowledgement of reconciliations completed monthly.
Financial Administration
• Provide administration support to internal customers and suppliers.
• All creditors' payments to be made within agreed payment terms, ensuring that discount is obtained where possible.
• Process invoice receipts.
• Processing vendor payments
• Preparation of cash - flow projections
• Timely processing and payment of taxes
• Accounts payable end month closing
Skills, Experience & Education
Qualifications
• Minimum requirement: Bachelor Degree in Finance or Accounting
• Added advantage: CPA K
Key Purpose Statement
The Accounts payable assistant, ensures that all payable information is readily available and understandable, answers and resolves supplier queries, facilitates on time payment of suppliers, ensures that no invoices are paid unless due and checked.
Key Duties & Responsibilities
Supplier Accounts
• Data capture all supplier invoices.
• Do creditors reconciliations.
• Process payments.
• Major suppliers acknowledgement of reconciliations completed monthly.
Financial Administration
• Provide administration support to internal customers and suppliers.
• All creditors' payments to be made within agreed payment terms, ensuring that discount is obtained where possible.
• Process invoice receipts.
• Processing vendor payments
• Preparation of cash - flow projections
• Timely processing and payment of taxes
• Accounts payable end month closing
Skills, Experience & Education
Qualifications
• Minimum requirement: Bachelor Degree in Finance or Accounting
• Added advantage: CPA K
Deadline of this Job: 24 November 2022
Competencies
PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
• Completion of High school diploma or equivalent is required. Supplementary courses or additional training in procurement functions is highly desirable. The Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is desirable.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
Work Experience
• A minimum of five (5) years of progressively responsible experience in procurement or related area is required.
• Experience working with a Systems, Application and Products (SAP) system is required.
• Work experience in Enterprise Resource Planning (ERP) system is desirable.
• One (1 ) year or more of experience in data analytics or related area is desirable.
Competencies
PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
• Completion of High school diploma or equivalent is required. Supplementary courses or additional training in procurement functions is highly desirable. The Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is desirable.
• Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
Work Experience
• A minimum of five (5) years of progressively responsible experience in procurement or related area is required.
• Experience working with a Systems, Application and Products (SAP) system is required.
• Work experience in Enterprise Resource Planning (ERP) system is desirable.
• One (1 ) year or more of experience in data analytics or related area is desirable.
Deadline of this Job: 02 December 2022
Job Overview
The Grants & Budget Manager will join Airbel’s operations team to help us deliver high-quality grants management across our portfolio. Reporting to the Grants & Operations Coordinator, you will work closely with Airbel technical and project leads, in-country and HQ grants staff, finance, and business development teams to ensure timely and accurate grant reporting, maintain grant records, lead the proposal process for new grants, and ensure compliance with donor grant agreements. You will also support our business development and department planning through portfolio financial strategy and analysis, coordinating staffing allocations and helping us identify and resolve project risks.
Key Responsibilities
• Lead proposal development process: Create proposal development workplans and coordinate inputs across HQ, country teams, and partners, work with technical leads to develop budgets for grant proposals, and ensure we are meeting donor compliance and IRC review processes.
• Review, track, and analyze expenditures for assigned Airbel grants; prepare and review Budget vs Actual reports on a monthly basis to ensure expenses are in line with grant requirements.
• Lead the effective setup and management of grants processes, including facilitating Project Opening Meetings, creation of procurement and spending plans with project leads, alignment of roles and responsibilities, and review and internal monitoring schedules.
• Create spending plans and support expenditure according to projections; hold monthly meetings with project teams to review expenditure and update spending plans.
• Coordinate sub-grants with partners: Draft, review, and process sub-awards, develop relationships with sub-grant partners, and monitor partnerships during implementation.
• Ensure that spending adheres to donor terms and conditions and IRC compliance policies throughout project implementation. Work with relevant Airbel and HQ-based finance staff to ensure accuracy of grant financial reports.
• Coordinate with grants staff across other IRC departments and country programs to track and allocate Airbel staff funding in grants led by other units.
• Maintain high-quality knowledge and information management by maintaining up to date grant files.
Demonstrated Skills And Competencies
• Minimum 2-3 years of related work experience managing grants, running budgets, and project management.
• Experience in supporting funding proposals for humanitarian/development projects from governmental, institutional and research-focused donors across multiple sectors such as health, education and protection.
• Experience supporting complex grants and projects throughout implementation, including compliance, monitoring and reporting processes.
• Excellent budget management skills including budget development, tracking expenses and developing spending plans; with high proficiency in Excel.
• Experience of working with local partners, including monitoring and capacity building.
• Excellent interpersonal and communication skills: able to effectively collaborate with a variety of people in a multi-cultural environment and across various time zones.
• The ability to work independently and productively in a fast-paced environment.
• Strong analytical problem-solving skills.
• Fluency in English, both verbal and written is required.
Other Vacancies
Job Overview
The Grants & Budget Manager will join Airbel’s operations team to help us deliver high-quality grants management across our portfolio. Reporting to the Grants & Operations Coordinator, you will work closely with Airbel technical and project leads, in-country and HQ grants staff, finance, and business development teams to ensure timely and accurate grant reporting, maintain grant records, lead the proposal process for new grants, and ensure compliance with donor grant agreements. You will also support our business development and department planning through portfolio financial strategy and analysis, coordinating staffing allocations and helping us identify and resolve project risks.
Key Responsibilities
• Lead proposal development process: Create proposal development workplans and coordinate inputs across HQ, country teams, and partners, work with technical leads to develop budgets for grant proposals, and ensure we are meeting donor compliance and IRC review processes.
• Review, track, and analyze expenditures for assigned Airbel grants; prepare and review Budget vs Actual reports on a monthly basis to ensure expenses are in line with grant requirements.
• Lead the effective setup and management of grants processes, including facilitating Project Opening Meetings, creation of procurement and spending plans with project leads, alignment of roles and responsibilities, and review and internal monitoring schedules.
• Create spending plans and support expenditure according to projections; hold monthly meetings with project teams to review expenditure and update spending plans.
• Coordinate sub-grants with partners: Draft, review, and process sub-awards, develop relationships with sub-grant partners, and monitor partnerships during implementation.
• Ensure that spending adheres to donor terms and conditions and IRC compliance policies throughout project implementation. Work with relevant Airbel and HQ-based finance staff to ensure accuracy of grant financial reports.
• Coordinate with grants staff across other IRC departments and country programs to track and allocate Airbel staff funding in grants led by other units.
• Maintain high-quality knowledge and information management by maintaining up to date grant files.
Demonstrated Skills And Competencies
• Minimum 2-3 years of related work experience managing grants, running budgets, and project management.
• Experience in supporting funding proposals for humanitarian/development projects from governmental, institutional and research-focused donors across multiple sectors such as health, education and protection.
• Experience supporting complex grants and projects throughout implementation, including compliance, monitoring and reporting processes.
• Excellent budget management skills including budget development, tracking expenses and developing spending plans; with high proficiency in Excel.
• Experience of working with local partners, including monitoring and capacity building.
• Excellent interpersonal and communication skills: able to effectively collaborate with a variety of people in a multi-cultural environment and across various time zones.
• The ability to work independently and productively in a fast-paced environment.
• Strong analytical problem-solving skills.
• Fluency in English, both verbal and written is required.
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