Deadline of this Job: 11 January 2023
Main purpose of the job
The incumbent will be responsible for supporting the Firm and the Audit and Assurance team in the management of records and information as per Firm’s and regulatory standards, alongside providing administrative and project management support to the audit teams.
What you will do
Records and information management:
Firmwide: •
Manage Deloitte information registry to ensure confidentiality and security of information; •
Manage vendors providing document management services; and •
Ensure the file retention & disposition periods are adhered to in accordance with legal & regulatory policy on retention of information.
Audit department •
Manage signed financial statements and archival tracking; •
Ensure the document management system is operating as expected to enable auto-archiving to take place seamlessly; •
On a need basis, retrieve archived audit files and share with the team members as per the Firm’s information management policy; and •
Receive all departmental mail and channel to the relevant staff.
Administration & project management: •
Resourcing staff in the resource management tool & ERP; •
Managing the Customer relationship management tool and the contract management tool; and •
Support other ad-hoc projects.
Main purpose of the job
The incumbent will be responsible for supporting the Firm and the Audit and Assurance team in the management of records and information as per Firm’s and regulatory standards, alongside providing administrative and project management support to the audit teams.
What you will do
Records and information management:
Firmwide: •
Manage Deloitte information registry to ensure confidentiality and security of information; •
Manage vendors providing document management services; and •
Ensure the file retention & disposition periods are adhered to in accordance with legal & regulatory policy on retention of information.
Audit department •
Manage signed financial statements and archival tracking; •
Ensure the document management system is operating as expected to enable auto-archiving to take place seamlessly; •
On a need basis, retrieve archived audit files and share with the team members as per the Firm’s information management policy; and •
Receive all departmental mail and channel to the relevant staff.
Administration & project management: •
Resourcing staff in the resource management tool & ERP; •
Managing the Customer relationship management tool and the contract management tool; and •
Support other ad-hoc projects.
Deadline of this Job: 16 January 2023
Job Role Description
We are looking for an organized, experienced Executive Assistant to make the work of the Production Director & Group Executive Chef easier by supporting him with regard to logistics and administrative tasks. The tasks will amongst others include travel bookings, filing and archiving of documents, meeting minutes write-ups, follow-up calls to staff and partners, support in HR activities, and data capture in production-related software.
Roles And Responsibilities
• Hotels bookings
• Airplane ticket bookings
• Car / Driver bookings
• General Business Administration
• Management of schedules/calendars
• Planning and scheduling meetings with third parties
• Attending meetings and writing meeting minutes
• Scanning and archiving documents
• Follow-up calls to staff and partners; Data capture in production-related software Preparation of events
• Support in recruitment and HR administrative processes (screening and sorting CVs, calling selected candidates and scheduling interviews, writing up of interview minutes, collecting of administrative papers
Qualifications And Skills Required.
• Minimum of 6 years of experience in a similar role
• University degree in business administration
• Ability to type on a computer professionally (60 wpm and over)
• Good Knowledge of Canva
• General computer knowledge, very strong in Excel & word
• Ability to organize and plan
Other Vacancies
Job Role Description
We are looking for an organized, experienced Executive Assistant to make the work of the Production Director & Group Executive Chef easier by supporting him with regard to logistics and administrative tasks. The tasks will amongst others include travel bookings, filing and archiving of documents, meeting minutes write-ups, follow-up calls to staff and partners, support in HR activities, and data capture in production-related software.
Roles And Responsibilities
• Hotels bookings
• Airplane ticket bookings
• Car / Driver bookings
• General Business Administration
• Management of schedules/calendars
• Planning and scheduling meetings with third parties
• Attending meetings and writing meeting minutes
• Scanning and archiving documents
• Follow-up calls to staff and partners; Data capture in production-related software Preparation of events
• Support in recruitment and HR administrative processes (screening and sorting CVs, calling selected candidates and scheduling interviews, writing up of interview minutes, collecting of administrative papers
Qualifications And Skills Required.
• Minimum of 6 years of experience in a similar role
• University degree in business administration
• Ability to type on a computer professionally (60 wpm and over)
• Good Knowledge of Canva
• General computer knowledge, very strong in Excel & word
• Ability to organize and plan
Other Vacancies
Deadline of this Job: 16 January 2023
Deadline of this Job: 16 January 2023Deadline of this Job: 16 January 2023