Deadline of this Job: 08 January 2023
Job Summary:
• Reporting to the Programme Director, the Administrative and Procurement Officer will be responsible in provision of Administrative and procurement support to the SOS Children’s Village Programme. S/he ensures that the SOS Children’s Village project complies with established policies and procedures, and guides the development of the administrative function ensuring that organisational objectives are supported and remain relevant
Key performance areas and main responsibilities
Support effective financial resources use and ensure procurement processes are adhered to
• Gives support to the programme accountant in ensuring proper financial management of the SOS Children’s Village and adherence to the financial and administrative regulations of SOS Children’s Villages Kenya and SOS-Kinderdorf International.
• Participates in the preparation of the annual plans and budget of the SOS Children’s Village Programme and ensures the budget is not exceeded.
• Maintain and continuously update lists of prequalified suppliers, contractors and consultants in various specific categories of goods, works or services according to the procurement needs of SOS CVK at location level
• Prepare SOS Children’s Villages Meru Procurement Plans in liaison with the user departments.
• Prepare Local Purchase Orders, Local Service Orders and Contract Agreements.
Assets Management
• Updates the fixed assets registers for the SOS Children’s Village Programme and conduct quarterly reviews.
• Coordinates the purchase of stationery, equipment and other supplies, and deals with various suppliers as necessary.
• Ensures that tools, equipment and machines in the Programme workshop are properly maintained and repaired regularly, and any necessary replacements are ordered in time.
• Assists with the establishment of proper store-keeping records and procedures. Conducts regular checks off all stores (e.g. drug stores, stationary stores, etc.) to ensure stock-cards are accurate and all proper procedures are being followed.
Performs General Administrative Tasks
• He/she works independently in routine tasks under the general direction of the Programme Director. Supports him/her in any way possible, removing the burden of general administration from him/her.
• Supervises all the administrative activities of the SOS Children’s Village Programme.
• Ensures the maintenance of the entire programme grounds and buildings as wellorganized offices, ensuring cleanliness and good order.
• Recommends improvements in office administration, practices, including filing systems.
• Ensures effective communication, information processing and logistics coordination.
Required Qualifications/Abilities
• A Bachelor’s degree in Business Administration, accounting or related field.
• A minimum of 3 years working experience with progressive responsibility in procurement and administrative function in a medium or large organization preferably in the NGO Sector.
• Strong organizational, analytical and interpersonal skills; demonstrated ability to follow assignments through to completion.
• Proficient user of SAP’s and MS Office productivity tools – especially advanced Excel and Navision is desirable
• Able to work under pressure, with strong organizational, planning, prioritization and execution skills and the ability take accountability for results and achievement of objectives.
• Enthusiastic, decisive, pragmatic and dynamic hands-on individual with a sense of urgency, attention to detail, thoroughness and unquestionable integrity.
• Previous experience on IGA management
Job Summary:
• Reporting to the Programme Director, the Administrative and Procurement Officer will be responsible in provision of Administrative and procurement support to the SOS Children’s Village Programme. S/he ensures that the SOS Children’s Village project complies with established policies and procedures, and guides the development of the administrative function ensuring that organisational objectives are supported and remain relevant
Key performance areas and main responsibilities
Support effective financial resources use and ensure procurement processes are adhered to
• Gives support to the programme accountant in ensuring proper financial management of the SOS Children’s Village and adherence to the financial and administrative regulations of SOS Children’s Villages Kenya and SOS-Kinderdorf International.
• Participates in the preparation of the annual plans and budget of the SOS Children’s Village Programme and ensures the budget is not exceeded.
• Maintain and continuously update lists of prequalified suppliers, contractors and consultants in various specific categories of goods, works or services according to the procurement needs of SOS CVK at location level
• Prepare SOS Children’s Villages Meru Procurement Plans in liaison with the user departments.
• Prepare Local Purchase Orders, Local Service Orders and Contract Agreements.
Assets Management
• Updates the fixed assets registers for the SOS Children’s Village Programme and conduct quarterly reviews.
• Coordinates the purchase of stationery, equipment and other supplies, and deals with various suppliers as necessary.
• Ensures that tools, equipment and machines in the Programme workshop are properly maintained and repaired regularly, and any necessary replacements are ordered in time.
• Assists with the establishment of proper store-keeping records and procedures. Conducts regular checks off all stores (e.g. drug stores, stationary stores, etc.) to ensure stock-cards are accurate and all proper procedures are being followed.
Performs General Administrative Tasks
• He/she works independently in routine tasks under the general direction of the Programme Director. Supports him/her in any way possible, removing the burden of general administration from him/her.
• Supervises all the administrative activities of the SOS Children’s Village Programme.
• Ensures the maintenance of the entire programme grounds and buildings as wellorganized offices, ensuring cleanliness and good order.
• Recommends improvements in office administration, practices, including filing systems.
• Ensures effective communication, information processing and logistics coordination.
Required Qualifications/Abilities
• A Bachelor’s degree in Business Administration, accounting or related field.
• A minimum of 3 years working experience with progressive responsibility in procurement and administrative function in a medium or large organization preferably in the NGO Sector.
• Strong organizational, analytical and interpersonal skills; demonstrated ability to follow assignments through to completion.
• Proficient user of SAP’s and MS Office productivity tools – especially advanced Excel and Navision is desirable
• Able to work under pressure, with strong organizational, planning, prioritization and execution skills and the ability take accountability for results and achievement of objectives.
• Enthusiastic, decisive, pragmatic and dynamic hands-on individual with a sense of urgency, attention to detail, thoroughness and unquestionable integrity.
• Previous experience on IGA management
Deadline of this Job: 10 January 2023
Position Summary:
The Communications Specialist will be a part of a communications technical team supporting the USAID/Somalia mission. The Specialist will participate in the full scope of strategic communication support tasks including the development and production of information products and publications, event coverage, field work, photography, social media management, strategy development, videography, and writing. The position will report to the Somalia Team Lead and be based from MSI’s Nairobi field office, with travel to Somalia as needed.
Responsibilities:
• Maintain a clear understanding of the mission’s portfolio and structure, as well as mission and Agency communications objectives.
• Contribute to the professional presentation and execution of communications products and services and contribute to systems to track metrics/indicators that will translate the effectiveness of these efforts.
• Produce compelling and relevant content that adheres to branding and style guidelines and uses a consistent tone, style, and language to communicate to target audience.
• Participate in and contribute to presentations at quarterly coordinating, strategy, and performance review meetings that assess MSI efforts during the previous quarter.
• Contribute to the accountability of the project by tracking/updating content and tasks using project management and filing systems.
• Contribute to the development of technical team communications strategies and content plans in their area of coverage.
• Provide daily monitoring and management of platforms to flag any sensitive issues.
• Contribute to the development of social media messaging and toolkits with draft messages, corresponding links, and appropriate images on a regular basis.
• Schedule and post social media content optimally as per the content calendar and checking that all edits have been made and approvals secured prior to publishing.
Other Vacancies
Deadline of this Job: 18 January 2023Position Summary:
The Communications Specialist will be a part of a communications technical team supporting the USAID/Somalia mission. The Specialist will participate in the full scope of strategic communication support tasks including the development and production of information products and publications, event coverage, field work, photography, social media management, strategy development, videography, and writing. The position will report to the Somalia Team Lead and be based from MSI’s Nairobi field office, with travel to Somalia as needed.
Responsibilities:
• Maintain a clear understanding of the mission’s portfolio and structure, as well as mission and Agency communications objectives.
• Contribute to the professional presentation and execution of communications products and services and contribute to systems to track metrics/indicators that will translate the effectiveness of these efforts.
• Produce compelling and relevant content that adheres to branding and style guidelines and uses a consistent tone, style, and language to communicate to target audience.
• Participate in and contribute to presentations at quarterly coordinating, strategy, and performance review meetings that assess MSI efforts during the previous quarter.
• Contribute to the accountability of the project by tracking/updating content and tasks using project management and filing systems.
• Contribute to the development of technical team communications strategies and content plans in their area of coverage.
• Provide daily monitoring and management of platforms to flag any sensitive issues.
• Contribute to the development of social media messaging and toolkits with draft messages, corresponding links, and appropriate images on a regular basis.
• Schedule and post social media content optimally as per the content calendar and checking that all edits have been made and approvals secured prior to publishing.
Other Vacancies