Duties and Responsibilities
• Preparing disposal schedules;
• Disposing closed files in accordance with relevant Government regulations;
• Updating and maintaining up to date file movement records;
• Ascertaining the general cleanliness of the registry; and
• Guiding and supervising staff working under him or her.
Job Specifications
For appointment to this grade, an Officer must have:
• Served in the grade of Records Management Officer II in the public service or in a comparable position in the Private Sector for a minimum period of three (3) years;
• Bachelor’s Degree in any of the following disciplines: Records /Information Management or its equivalent or equivalent qualification from a recognized Institution;
• Certificate in computer applications skills; and
• Shown Merit, integrity and ability as reflected in work performance and results.
Deadline of this Job: 01 February 2023
ROLE DESCRIPTION
WKSP is seeking a Short-Term Technical Assistance (STTA) to support the WKSP Finance and Administration department for period of two months. This position will ensure overall financial management and procurement oversight in line with RTI and USAID policies and guidelines.
PRIMARY RESPONSIBILITIES
• Support the project with finance and operations which include but not limited to general administrative processes, financial management, procurement, accounting, administration, information technology and logistics
• Ensuring that the procurement systems are compliant to RTI policies and procedures.
• Ensure that the project has adequate cash flow monthly.
• Manages projection of monthly Anticipate, evaluate current and emerging financial risks, and provide mitigation measures.
• Manages the grants and strategic Activities funds (SAF) programs from inception to close out, including selection of grantees, pre-award/application documents, budget reviews, signed grant agreements, modification, financial reports, and monitors audits of grantees
• Build successful relationships with colleagues, donors, and partners to develop project success
• Ensure project compliance to USAID and RTI policies, guidelines and procedures
• Responsible to ensure project financial goals are met and provide support to the technical team to ensure timely activity implementation is carried out
• Ensures efficient and compliant administration of the project in keeping with internal and external compliance requirements.
• Timely submission of DA 1 form and following up with vendors for reimbursements.
• Any other duties assigned by the supervisor depending on project needs.
REQUIRED QUALIFICATIONS
Education and Professional Qualifications
• Bachelor’s degree in accounting, business administration, or related field
Required Qualifications and Experience
• At least 7 Years’ experience in Finance and Administration and Logistics with knowledge on Managing USAID Funded Project.
• Demonstrated experience administering and managing complex grant funding, including experience with procedures to monitor, evaluate, and report on grant implementation and expenditures
• Willing to work from Kisumu for the period of the assignment
• Available Immediately
Deadline of this Job: 31 January 2023
Main Propose
Organizing and supervising the daily supply chain activities and the teams associated, in the Coordination or Project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.
Accountabilities
• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission
Other Vacancies
Main Propose
Organizing and supervising the daily supply chain activities and the teams associated, in the Coordination or Project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.
Accountabilities
• Supervising and organizing the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Informing the Logistics / Supply Manager in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission
Other Vacancies
Deadline of this Job: 01 February 2023
Deadline of this Job: 31 January 2023
Deadline of this Job: 24 January 2023
Deadline of this Job: 28 January 2023