Green Heart Kilifi is a regenerative town and productive agricultural landscape across 750 acres in Kilifi, on the coast of Kenya. Our vision is to drive a positive impact on Kilifi’s natural ecosystems, community, and economy.

Keep things stocked & running

Supplies and consumables in stock, equipment repairs coordinated, parcels handled, and travel & accommodation booked to policy.

Systems

Keep records clean

Daily data entry across Google Drive and Notion, new-hire and exit folders, internal trackers kept current — and filing errors flagged, not buried.

Logistics & Calendar

Keep the team on schedule

Book all-staff and organization meetings, follow up on action points, and schedule reviews and events.

Land & Compliance

Keep the paperwork tight

Maintain land transaction files, chase signatures, track compliance deadlines, handle petty cash and procurement documents, and support work-permit renewals.

People Operations

Support the team

Recruitment logistics, onboarding setup, leave tracking, staff events, and distributing HR communications.

What success looks like

Nothing falls through the cracks

Supplies never run out unexpectedly, files are where they should be, deadlines are tracked early, and confidential information is handled with discretion. You spot what needs doing before being asked.

What we're looking for

You might be a great fit if you…

• Have 1–2 years in an admin, procurement, or office-support role (preferred, not absolute — strong juniors welcome).
• Are highly organized, and work with intention and real attention to detail.
• Are comfortable with Google Workspace (Drive, Calendar, Docs, Sheets) and Notion.
• Write and speak clear English and Swahili.
• Prioritize well and hit deadlines reliably.
• Are discreet and trustworthy with confidential information.
• Stay calm and reliable under pressure.
• Are eager to learn and grow with a community that's still being built.

• Keep supplies and consumables in stock.
• Coordinate equipment repairs.
• Handle parcels.
• Book travel and accommodation to policy.
• Perform daily data entry across Google Drive and Notion.
• Maintain new-hire and exit folders.
• Keep internal trackers current.
• Flag filing errors.
• Book all-staff and organization meetings.
• Follow up on action points.
• Schedule reviews and events.
• Maintain land transaction files.
• Chase signatures.
• Track compliance deadlines.
• Handle petty cash and procurement documents.
• Support work-permit renewals.
• Assist with recruitment logistics.
• Support onboarding setup.
• Track leave.
• Assist with staff events.
• Distribute HR communications.

• Organization
• Attention to detail
• Google Workspace (Drive, Calendar, Docs, Sheets)
• Notion
• Clear English and Swahili communication
• Prioritization
• Reliability in hitting deadlines
• Discretion and trustworthiness with confidential information
• Calmness under pressure
• Eagerness to learn and grow

• BA/BSc/HND
• 1-2 years in an admin, procurement, or office-support role (preferred, not absolute — strong juniors welcome)