Vacancy title:
Administrative Officer II

[Type: FULL_TIME, Industry: Education, and Training, Category: Teachers & Education]

Jobs at:
Pwani University

Deadline of this Job:
Wednesday, May 28 2025

Duty Station:
Kilifi | Kilifi | Kenya

Summary
Date Posted: Thursday, May 15 2025, Base Salary: Not Disclosed

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JOB DETAILS:

ADMINISTRATIVE OFFICER II GRADЕ 7 1 POSITION REF: PU/ADV/05/05/2025

• This is an entry level to this cadre in the University and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship o any other reason as may be stipulated in the Kenyan Labour Laws.

Academic Qualification

• The candidate must have a Bachelor degree in any area of study from a recognised institution.

Experience

• The candidate must have minimum of one (1) year relevant work experience in a busy organisation with proven integrity, independence, innovativeness and compliance to deadlines.
• In addition, the candidate must have experience in handling the following:

Skills

• Processing and issuance of transcripts
• Issuance of Certificates
• Verification of academic documents
• Typesetting of examination drafts
• Filing of examination returns
• Assist in budgeting and procurement planning
• Prepare office correspondences
• Records and document management
• Attend to visitors and inquiries
• Capture students personal data for the purpose ofpreparing a list for printing of academic
• certificates and preparation of graduation booklet
• Generate reports from data base
• Provide secretariat services to Committees

The candidate must have the following:

• Communication skills
• Computer proficiency
• Interpersonal skills
• Organisational skills
• Report writing skills
• Team work skills

Work Hours: 8

Experience in Months: 24

Level of Education: postgraduate degree

Job application procedure

Interested applicants should submit four (4) copies of their application accompanied by a detailed Curriculum Vitae, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials. Applications and letters of recommendation from referees should be addressed to:

The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi

Candidates with foreign qualifications MUST submit a Certificate of Recognition from the Commission of University Education (CUE).
Pwani University is an equal opportunity employer, female candidates and persons living with disability are encouraged to apply. The latter should attach their National Council for Persons with Disability (NCPWD) Certificate.
The deadline for submitting applications is Wednesday 28th May, 2025. Applications received later than this date will not be considered
Please Note that: Only shortlisted candidates will be contacted.
Canvassing will lead to automatic disqualification

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