Administrative Officer
2025-06-19T12:47:43+00:00
Reeds Africa Consult
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_2119/logo/Reeds%20Africa%20Consult.png
https://www.greatkenyanjobs.com/jobs
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Human Services
Admin & Office
2025-06-28T17:00:00+00:00
Kenya
8
- To provide efficient administrative and clerical support to ensure smooth day-to-day operations within the organization. The Admin Officer is responsible for maintaining office systems, coordinating logistics, managing records, and supporting departments in achieving operational effectiveness.
Job Description
Key Responsibilities:
- Office Management:
- Ensure the office environment is well maintained, organized, and fully equipped.
- Manage office supplies, stationery, and inventory; raise purchase requests as needed.
- Oversee cleaning, security, and general upkeep of the office premises.
- Documentation & Records Management:
- Maintain both physical and digital filing systems for easy retrieval and reference.
- Handle incoming and outgoing correspondence including letters, emails, and deliveries.
- Support document preparation, printing, binding, and scanning.
- Travel & Logistics Coordination:
- Arrange local travel, accommodation, and meeting logistics for staff and visitors.
- Manage vehicle bookings and fuel usage records (where applicable).
- Track and renew office licenses, subscriptions, and contracts.
- Administrative Support to Teams:
- Provide clerical and operational support to departments such as HR, Finance, and Operations.
- Assist with scheduling meetings, preparing agendas, and taking minutes when required.
- Follow up on assigned tasks and maintain logs of administrative activities.
- Vendor & Service Provider Liaison:
- Coordinate with office vendors for utilities, supplies, repairs, and service maintenance.
- Ensure timely payments and delivery of services.
- Compliance & Reporting:
- Ensure adherence to organizational administrative policies and procedures.
- Generate regular reports on office operations, usage of resources, and logistics activities.
Job Requirements
Qualifications & Experience:
- Diploma or Degree in Business Administration, Office Management, or a related field.
- Minimum 2–3 years’ experience in administrative support or office coordination.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with basic procurement and logistics processes is an added advantage.
Office Management: Ensure the office environment is well maintained, organized, and fully equipped. Manage office supplies, stationery, and inventory; raise purchase requests as needed. Oversee cleaning, security, and general upkeep of the office premises. Documentation & Records Management: Maintain both physical and digital filing systems for easy retrieval and reference. Handle incoming and outgoing correspondence including letters, emails, and deliveries. Support document preparation, printing, binding, and scanning. Travel & Logistics Coordination: Arrange local travel, accommodation, and meeting logistics for staff and visitors. Manage vehicle bookings and fuel usage records (where applicable). Track and renew office licenses, subscriptions, and contracts. Administrative Support to Teams: Provide clerical and operational support to departments such as HR, Finance, and Operations. Assist with scheduling meetings, preparing agendas, and taking minutes when required. Follow up on assigned tasks and maintain logs of administrative activities. Vendor & Service Provider Liaison: Coordinate with office vendors for utilities, supplies, repairs, and service maintenance. Ensure timely payments and delivery of services. Compliance & Reporting: Ensure adherence to organizational administrative policies and procedures. Generate regular reports on office operations, usage of resources, and logistics activities.
Diploma or Degree in Business Administration, Office Management, or a related field. Minimum 2–3 years’ experience in administrative support or office coordination. Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with basic procurement and logistics processes is an added advantage.
JOB-685406efab65d
Vacancy title:
Administrative Officer
[Type: FULL_TIME, Industry: Human Services, Category: Admin & Office]
Jobs at:
Reeds Africa Consult
Deadline of this Job:
Saturday, June 28 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Thursday, June 19 2025, Base Salary: Not Disclosed
Similar Jobs in Kenya
Learn more about Reeds Africa Consult
Reeds Africa Consult jobs in Kenya
JOB DETAILS:
- To provide efficient administrative and clerical support to ensure smooth day-to-day operations within the organization. The Admin Officer is responsible for maintaining office systems, coordinating logistics, managing records, and supporting departments in achieving operational effectiveness.
Job Description
Key Responsibilities:
- Office Management:
- Ensure the office environment is well maintained, organized, and fully equipped.
- Manage office supplies, stationery, and inventory; raise purchase requests as needed.
- Oversee cleaning, security, and general upkeep of the office premises.
- Documentation & Records Management:
- Maintain both physical and digital filing systems for easy retrieval and reference.
- Handle incoming and outgoing correspondence including letters, emails, and deliveries.
- Support document preparation, printing, binding, and scanning.
- Travel & Logistics Coordination:
- Arrange local travel, accommodation, and meeting logistics for staff and visitors.
- Manage vehicle bookings and fuel usage records (where applicable).
- Track and renew office licenses, subscriptions, and contracts.
- Administrative Support to Teams:
- Provide clerical and operational support to departments such as HR, Finance, and Operations.
- Assist with scheduling meetings, preparing agendas, and taking minutes when required.
- Follow up on assigned tasks and maintain logs of administrative activities.
- Vendor & Service Provider Liaison:
- Coordinate with office vendors for utilities, supplies, repairs, and service maintenance.
- Ensure timely payments and delivery of services.
- Compliance & Reporting:
- Ensure adherence to organizational administrative policies and procedures.
- Generate regular reports on office operations, usage of resources, and logistics activities.
Job Requirements
Qualifications & Experience:
- Diploma or Degree in Business Administration, Office Management, or a related field.
- Minimum 2–3 years’ experience in administrative support or office coordination.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with basic procurement and logistics processes is an added advantage.
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Click Here
All Jobs | QUICK ALERT SUBSCRIPTION
