Vacancy title:
Assistant Office Administrator II/ Secretary

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Pwani University

Deadline of this Job:
Wednesday, May 28 2025

Duty Station:
Kilifi | Kilifi | Kenya

Summary
Date Posted: Thursday, May 15 2025, Base Salary: Not Disclosed

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JOB DETAILS:

ASSISTANT OFFICE ADMINISTRATOR II/SECRETARY REF: PU/ADV/06/05/2025

• This is an entry level to this cadre and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenyan Labour Laws.

Academic Qualification

• Diploma in Secretarial Studies/Business Administration/Business Management/Office Management or equivalent qualification from a recognised institution;

Professional Qualifications

• The candidate must provide evidence in the following:

Experience

• Business English III/Communications II;
• Certificate course in supervisory skills/ development course or equivalent Commerce II
• Office Management III/Office Administration and Management III
• Office Practice II or Secretarial Duties II
• Shorthand III (100 w.p.m.)
• Typewriting III (minimum 50 w.p.m.) or Computerized Document Processing III
• The candidate must have at least one (1) year work experience in the relevant field.

In addition, the candidate must have experience in handling the following:

• Verification of academic documents
• Filing of examination returns
• Assist in Budgeting and procurement planning within a department.
• Drafting official correspondence as advised
• Typesetting of examination drafts
• Handling telephone calls and appointments

Skills

• Records and Documents Management
• Security of office records, documents, and equipment
• Attend to visitors and inquiries
• The candidate should have experience and provide evidence in the following:
• Communication skills
• Computer proficiency skills
• Interpersonal skills
• Organisational skills
• Team work skills
• Time management skills

Work Hours: 8

Experience in Months: 24

Level of Education: postgraduate degree

Job application procedure

Interested applicants should submit four (4) copies of their application accompanied by a detailed Curriculum Vitae, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials. Applications and letters of recommendation from referees should be addressed to:

The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi

Candidates with foreign qualifications MUST submit a Certificate of Recognition from the Commission of University Education (CUE).
Pwani University is an equal opportunity employer, female candidates and persons living with disability are encouraged to apply. The latter should attach their National Council for Persons with Disability (NCPWD) Certificate.
The deadline for submitting applications is Wednesday 28th May, 2025. Applications received later than this date will not be considered
Please Note that: Only shortlisted candidates will be contacted.
Canvassing will lead to automatic disqualification

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