Vacancy title:
Finance and Budget Assistant

[Type: FULL_TIME, Industry: , Category: Accounting & Finance]

Jobs at:
UN-Habitat

Deadline of this Job:
Tuesday, July 22 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Wednesday, June 25 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Responsibilities

• Budget and Finance Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
• Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Monitors expenditures and compares with approved budget; conducts regular expenditure commitment reviews for all funds and takes necessary actions; prepares adjustments as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja/SAP and monitoring reporting requirements by donors.
• Process fund distribution received from HQ and input allotment advice in Umoja System.
• General Duties Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
• Maintain and keep up-to-date files.
• May be responsible for providing guidance and, training and daily supervision to other general service staff in their areas of responsibility.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties, as assigned by the supervisor

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of seven (7) years of experience in finance, budget, accounting, administrative services or related areas is required.
• The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher.
• A minimum of three (3) years of experience working with modern ERP systems, such as SAP is required.
• Experience working with the UN or similar international organization is desirable.
• One (1) year or more of experience in data analytics or related areas is desirable.

Work Hours: 8

Experience in Months: 84

Level of Education: bachelor degree

Job application procedure

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