Fieldforce Solutions Limited is a local Kenyan agency that provides Experiential Marketing, Branding and Field Force Management Services.

We are seeking a reliable, organized and detail-oriented HR Assistant to support the day-to-day human resource functions of the organization. The successful candidate will assist with HR administration, employee records, attendance and leave management, payroll support, recruitment and general employee-related matters.

This is an opportunity for an HR professional with practical experience who is looking to further develop and apply their skills in a dynamic working environment.

Key Responsibilities

HR Administration

• Maintain and update employee records, contracts and personnel files.
• Assist in preparing HR letters, memos, reports and other documentation.
• Support the implementation and administration of HR policies and procedures.
• Maintain confidentiality of employee and company information.

Attendance and Leave Management

• Monitor and maintain employee attendance records.
• Track leave applications, balances and related documentation.
• Prepare attendance and leave reports as required.

Payroll Support

• Assist in compiling payroll information, including attendance, overtime and other relevant payroll inputs.
• Ensure payroll information is accurate and submitted on time.
• Respond to routine employee payroll queries and escalate complex matters where necessary.

Recruitment and Onboarding

• Assist with job advertisements and initial screening of applicants.
• Coordinate interviews and communicate with candidates.
• Assist with the preparation of onboarding documentation and induction of new employees.

Employee Support and HR Coordination

• Serve as a first point of contact for routine HR-related queries.
• Assist in employee welfare and engagement activities.
• Support communication between HR and other departments.
• Assist with other HR-related duties as assigned.

Qualifications and Experience

• Diploma or equivalent qualification in Human Resource Management.
• Minimum of 3 years' relevant experience in HR, preferably covering HR administration, employee records, payroll support and recruitment.
• CHRP (K) qualification or ongoing studies will be an added advantage.
• Basic understanding of HR administration, payroll processes and employment practices in Kenya.
• Proficiency in Microsoft Word, Excel and Outlook.
• Good organizational and time-management skills.
• Good communication and interpersonal skills.
• High level of accuracy, discretion and attention to detail.

• Maintain and update employee records, contracts and personnel files.
• Assist in preparing HR letters, memos, reports and other documentation.
• Support the implementation and administration of HR policies and procedures.
• Maintain confidentiality of employee and company information.
• Monitor and maintain employee attendance records.
• Track leave applications, balances and related documentation.
• Prepare attendance and leave reports as required.
• Assist in compiling payroll information, including attendance, overtime and other relevant payroll inputs.
• Ensure payroll information is accurate and submitted on time.
• Respond to routine employee payroll queries and escalate complex matters where necessary.
• Assist with job advertisements and initial screening of applicants.
• Coordinate interviews and communicate with candidates.
• Assist with the preparation of onboarding documentation and induction of new employees.
• Serve as a first point of contact for routine HR-related queries.
• Assist in employee welfare and engagement activities.
• Support communication between HR and other departments.
• Assist with other HR-related duties as assigned.

• Proficiency in Microsoft Word, Excel and Outlook
• Good organizational and time-management skills
• Good communication and interpersonal skills
• High level of accuracy, discretion and attention to detail

• Diploma or equivalent qualification in Human Resource Management
• Minimum of 3 years' relevant experience in HR, preferably covering HR administration, employee records, payroll support and recruitment
• CHRP (K) qualification or ongoing studies will be an added advantage
• Basic understanding of HR administration, payroll processes and employment practices in Kenya