Legal Administrative Secretary
2025-05-12T12:02:48+00:00
Emerge Egress Consulting
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https://emergeegressconsulting.com/
FULL_TIME
Nairobi
Nairobi
00100
Kenya
Consulting
Legal
2025-05-19T17:00:00+00:00
Kenya
8
Role Objective
Our clients in the legal sector in Nairobi seek proactive individuals that are ready to contribute to the growth of the organizations in the administrative departments.
Core Duties and Responsibilities
- Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner.
- In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally.
- Preparing briefs, minutes and reports for the meetings.
- Representing the Partner and management in various meetings.
- Takes on a keen leadership and management role.
- Handling reception and corporate communication via various channels, calls, emails, online and digital platforms.
- Attending to mail, phone calls and other corporate communication tools on behalf of the partner.
- Carry out various secretarial duties for partner and other staff members as required.
- In charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports.
- In charge of ensuring that various bills due are paid on a timely basis.
- Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations.
- Handle all maintenance, repairs and operational issues to ensure seamless operations.
- Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc
- Supervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc
- Invoicing and ensuring billing and collection of payments is done in a timely fashion.
- Take part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved.
- Prepare and be an integral part of execution team for office events as needed such as tournaments, sponsorships etc.
- Any other duties as allocated.
Job Specifications and Qualifications
- Diploma in Law/Business Administration and or related field.
- At least 3 years’ experience.
- Proficiency with MS Office Suite
Key Competencies
- Excellent organizational skills
- Proactive
- High Integrity
- Confidentiality
- Adaptability and Flexibility
- Excellent verbal and written communication skills
Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner. In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally. Preparing briefs, minutes and reports for the meetings. Representing the Partner and management in various meetings. Takes on a keen leadership and management role. Handling reception and corporate communication via various channels, calls, emails, online and digital platforms. Attending to mail, phone calls and other corporate communication tools on behalf of the partner. Carry out various secretarial duties for partner and other staff members as required. In charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports. In charge of ensuring that various bills due are paid on a timely basis. Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations. Handle all maintenance, repairs and operational issues to ensure seamless operations. Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc Supervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc Invoicing and ensuring billing and collection of payments is done in a timely fashion. Take part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved. Prepare and be an integral part of execution team for office events as needed such as tournaments, sponsorships etc. Any other duties as allocated.
Excellent organizational skills Proactive High Integrity Confidentiality Adaptability and Flexibility Excellent verbal and written communication skills
Diploma in Law/Business Administration and or related field. At least 3 years’ experience. Proficiency with MS Office Suite
JOB-6821e368deb4b
Vacancy title:
Legal Administrative Secretary
[Type: FULL_TIME, Industry: Consulting, Category: Legal]
Jobs at:
Emerge Egress Consulting
Deadline of this Job:
Monday, May 19 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Monday, May 12 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Role Objective
Our clients in the legal sector in Nairobi seek proactive individuals that are ready to contribute to the growth of the organizations in the administrative departments.
Core Duties and Responsibilities
- Organizing and diarizing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner.
- In charge of overseeing operational and administrative tasks to ensure the office is functioning optimally.
- Preparing briefs, minutes and reports for the meetings.
- Representing the Partner and management in various meetings.
- Takes on a keen leadership and management role.
- Handling reception and corporate communication via various channels, calls, emails, online and digital platforms.
- Attending to mail, phone calls and other corporate communication tools on behalf of the partner.
- Carry out various secretarial duties for partner and other staff members as required.
- In charge of preparation of Petty Cash and other administrative budgets, follow up on resources utilization reports.
- In charge of ensuring that various bills due are paid on a timely basis.
- Coordinate logistical aspects for the partner and the office team such as accommodation, travel, visas and transfers at various points and destinations.
- Handle all maintenance, repairs and operational issues to ensure seamless operations.
- Act as the key liaison contact for the office between the various stakeholders such as government authorities, suppliers, clients, staff etc
- Supervisory In charge of staff-Ensuring their issues are well handled, delegating tasks etc
- Invoicing and ensuring billing and collection of payments is done in a timely fashion.
- Take part in preparation of bids, tenders, proposals, presentations in order to ensure that the business development initiatives turnaround time are well achieved.
- Prepare and be an integral part of execution team for office events as needed such as tournaments, sponsorships etc.
- Any other duties as allocated.
Job Specifications and Qualifications
- Diploma in Law/Business Administration and or related field.
- At least 3 years’ experience.
- Proficiency with MS Office Suite
Key Competencies
- Excellent organizational skills
- Proactive
- High Integrity
- Confidentiality
- Adaptability and Flexibility
- Excellent verbal and written communication skills
Work Hours: 8
Experience in Months: 36
Level of Education: associate degree
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