Vacancy title:
Manager Administration, Procurement and Facilities

[Type: FULL_TIME, Industry: Banking, Category: Admin & Office]

Jobs at:
DIB Bank Kenya

Deadline of this Job:
Friday, July 4 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Thursday, June 26 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Drive the functionality of the Administration Department to ensure efficient and effective service delivery and support to all the internal & external customers. 

Key Responsibilities 

• Implementation of department projects to ensure optimum and effective utilization of department budget. 
• Give effective guidance to Administration Units for the successful accomplishment of tasks and activities related to their units. 
• Sharing of Administration related MIS reports to the top management to facilitate the decision-making process. 
• Ensure timely maintenance and renovations are carried out for all the running and new premises / projects (Branches, Departments) in the Bank. 
• Monitor all types of Purchase and Service on behalf of Bank and as per the operating manuals, sharia principles and policies & procedures 
• Taking necessary measures to maintain successful safety & security across all premises of bank. 
• Monitor the centralized payment system to ensure proper control of expenses within the organization. 
• Providing effective data services set up across DIB departments 
• Verifying effective Document Management Services across the Bank. 
• Supervise and control various Administration Functions like Facility Management, Stores Management, Business Travel Planning, Passport & Visa Handling, Public Relation Activities, Mailing Services, Event Management, and Fixed Assets Management to ensure smooth functioning of the Bank. 
• Authorized signatory and custodian of all type of Service Contracts and Lease Agreements for premises, ATM’s & CDM’s after the approval of Sharia and Legal Department. 
• Ensure smooth communication with Central Bank and other government bodies on behalf of the Bank. 
• Coordinate between relevant Departments such as Group Internal Audit, Risk Management and Insurance Companies for the signing of insurance contracts for the premises and frauds 

Job Requirements 

• Bachelor’s degree in Business Administration or equivalent field 
• Additional Qualifications: Postgraduate qualification/additional courses in Management will be an added advantage. 
• Minimum 7-10 years of experience in the Development and Management of Administration function 
• Overall Staff Development & Job Rotations knowledge 
• Business administration skills 
• Banking business understanding  
• Compliance best practices  
• Banking Policies & Procedures 

Key Competencies 

• Coaching & Mentoring  
• Communication Skills  
• Innovative Thinking 
• Leadership  
• Planning and Organizing 
• Problem Solving Skills  
• Relationship Management 
• Foundations & principles of Islamic finance 

Work Hours: 8

Experience in Months: 84

Level of Education: bachelor degree

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