Emerge Egress Consulting is a Management and Training Consulting established in 2017 (herein referred as EEC). EEC specializes in offering tailored and proficient HR Management training and team building services. We examine issues of concern in depth and we have specialized in training which looks at the demand for potential success of Government, Local ...

Role Objective

Our client, a high-end hotel located in Machakos, is looking to hire a highly organized and detail-focused Office Secretary to provide administrative assistance and ensure proper documentation of meetings and office activities.

This role primarily involves minute-taking, records management, and supporting efficient day-to-day office functions. The position is available for immediate placement.

Core Duties and Responsibilities

• Participate in meetings and capture accurate, well-structured minutes.
• Handle incoming calls, emails, and general office correspondence professionally.
• Prepare and distribute meeting agendas, minutes, and action items promptly
• Maintain filing systems (both physical and electronic) to ensure easy retrieval of information.
• Maintain systematic records of meeting documents, reports, and correspondence.
• Manage calendars, schedule appointments, and coordinate meetings.
• Provide administrative support to management and various departments.
• Ensure confidentiality and secure handling of sensitive company information.
• Assist in drafting reports, presentations, and official correspondence.

Job Specifications and Qualifications

• Diploma in Business Administration, Secretarial Studies, or a related field.
• At least 2 years’ experience in a secretarial or administrative role.
• Proven experience in minute-taking and documentation.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good typing speed with high accuracy.
• Strong written and verbal communication skills.

Key Competencies

• High attention to detail.
• Strong organizational and time management skills.
• Professionalism and discretion.
• Ability to multitask and meet deadlines.
• Good interpersonal and communication skills.
• Ability to work with minimal supervision.

• Participate in meetings and capture accurate, well-structured minutes.
• Handle incoming calls, emails, and general office correspondence professionally.
• Prepare and distribute meeting agendas, minutes, and action items promptly
• Maintain filing systems (both physical and electronic) to ensure easy retrieval of information.
• Maintain systematic records of meeting documents, reports, and correspondence.
• Manage calendars, schedule appointments, and coordinate meetings.
• Provide administrative support to management and various departments.
• Ensure confidentiality and secure handling of sensitive company information.
• Assist in drafting reports, presentations, and official correspondence.

• High attention to detail.
• Strong organizational and time management skills.
• Professionalism and discretion.
• Ability to multitask and meet deadlines.
• Good interpersonal and communication skills.
• Ability to work with minimal supervision.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good typing speed with high accuracy.
• Strong written and verbal communication skills.

• Diploma in Business Administration, Secretarial Studies, or a related field.
• At least 2 years’ experience in a secretarial or administrative role.
• Proven experience in minute-taking and documentation.