INTERNAL ADVERTISEMENT FOR PROMOTION POST IN THE DEPARTMENT OF HEALTH SERVICES

• taking oral dictation;
• using e-office to research and process data;
• operating office equipment;
• attending to visitors/clients;
• handling telephone calls, handling customer inquiries and complaints;
• coordinating schedules of meetings and appointments coordinating travel arrangements;
• ensuring security of office records, equipment and documents, including classified materials;
• ensuring security, integrity and confidentiality of data;
• establishing and monitoring procedures for record keeping of correspondence and file movements;
• maintaining an up to date filing system in the office;
• preparing responses to routine correspondence, managing office protocol and etiquette and managing petty cash and any other office administrative services duties that may be assigned.
• In addition, an officer will guide and supervise other office administrative services personnel.

• Management of office administrative services
• Computer applications
• Secretarial management
• Oral dictation
• Data processing
• Office equipment operation
• Customer service
• Meeting and appointment coordination
• Travel arrangements
• Record keeping
• Filing systems
• Correspondence preparation
• Office protocol and etiquette
• Petty cash management
• Supervision of personnel

• Served in the grade of Chief Office Administrator for a minimum period of three (3) years;
• Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution in Kenya.; OR Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution in Kenya.;
• Certificate in Secretarial Management Course from Kenya School of Government or any other Government training institute;
• Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution in Kenya.;
• Certificate in computer applications from a recognized institution in Kenya.
• Demonstrated professional competence in management of office administrative services.