Vacancy title:
Procurement & Administration Manager

[Type: FULL_TIME, Industry: Human Services, Category: Admin & Office]

Jobs at:
CDL Human Resource

Deadline of this Job:
Monday, June 30 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Thursday, June 19 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Key Responsibilities Summary

Import & Export Operations (Pre & Post-Import) – 30%

• Manage end-to-end import processes including IDF preparation, permits, marine insurance, supplier coordination, and customs clearance.
• Review and track post-import documentation and ensure accurate goods entry into the system.
• Communicate shipment ETAs internally and update costing and physical import files accordingly.

Procurement & Inventory Control – 10%

• Handle vendor management, stock monitoring, procurement documentation, and vendor account setup.
• Conduct stock takes, manage re-order levels, and track procurement activities and performance.

Spare Parts Management – 5%

• Oversee importation and inventory of biomedical spare parts, ensuring timely delivery and stock adequacy.

Financial Oversight & Reporting – 15%

• Support budgeting, invoice processing, supplier payments, cost reporting, and procurement analytics for financial efficiency.

Insurance, Security & Permit Renewals – 30%

• Coordinate insurance for assets and vehicles, and ensure timely renewal of statutory licenses (business permits, fire license, branding, etc.).
• Implement and monitor safety measures including security systems (e.g., CCTV).

NTSA, Immigration, and County Matters – 5%

• Manage vehicle inspections, logbook transfers, driving license renewals, work permits, and immigration documents.

General Admin & Operations – 5%

• Ensure smooth logistics, office maintenance, procurement of supplies, document management, and internal event coordination.

Compliance & Quality Control – 5%

• Ensure adherence to procurement policies, product certifications (CE, FDA), and vendor audits for quality assurance.

Government & Statutory Compliance – Integrated

• Ensure timely renewals of regulatory licenses and continuous compliance with customs, import laws, and business regulations.

Human Resource Support – 15%

• Supervise and support procurement/admin staff, lead training initiatives, oversee performance reviews, and foster team development aligned with organizational goals.

Qualifications and Skills:

Educational Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field. A professional certification in procurement or supply chain management is a plus (e.g., CIPS, CPP).
• Ability to speak and understand Gujarati or Hindi (mandatory)

Experience:

• Minimum of 3-5 years of experience in procurement, administration, or logistics management, preferably in healthcare, medical equipment, or related industries.
• Experience in managing relationships with both local and international suppliers.
• Knowledge of procurement software and inventory management systems.a

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Go to CDL Human Resource on cdl.zohorecruit.com to apply

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