Job Specific Context

Under the Risk and Compliance Group, the Contracts and Property Committee is responsible for oversight related to procurement, provisions and write offs activities.

* THIS VACANCY IS OPEN TO INTERNAL CANDIDATES ONLY *

Role Purpose

This role serves a vital quality assurance function by directly assisting the Contracts and Property Committee (CPC) Chair in the review of submitted cases. The Procurement Senior Officer works in close collaboration with the operations, programme, and project teams to successfully deliver procurement services.

Functions / Key Results Expected

The Procurement Senior Officer (CPC Secretariat) will be responsible for the following duties:

CPC Quality Assurance, Strategic Advisory & Pre-Review:

Strategic Quality Assurance & Risk Management: Lead comprehensive Quality Assurance (QA) and risk assessments on high-value and complex Contracts and Property Committee (CPC) submissions. Ensure submissions not only comply with UNOPS Financial Rules and Regulations (FRR) and procurement manuals, but also demonstrate sound commercial principles, value for money, and robust risk mitigation.

Authoritative Advisory & Policy Interpretation: Serve as the primary subject-matter expert for requesting units. Provide authoritative, solutions-oriented guidance to Project Managers and Operations leadership on complex policy interpretations, optimal procurement strategies, and non-standard contract modalities prior to formal committee presentation.

Cross-Functional Advisory & Stakeholder Engagement: Drive proactive outreach to non-procurement and non-CPC stakeholders (e.g., technical experts, finance, and project teams) to foster cross-functional collaboration to ensure CPC reviews seek and receive all required expertise needed for comprehensive assessments of the risks pertaining to specific cases.

Capacity Building & Systemic Improvement: Analyze recurring compliance issues and rejection trends from CPC pre-reviews to identify knowledge gaps. Design and deliver targeted training sessions and capacity-building initiatives for procurement personnel to systemically improve the quality and compliance of future submissions.

Process Optimization: Proactively identify workflow bottlenecks within the QA and pre-review process. Formulate and implement strategic business process improvements to streamline submission timelines without compromising compliance or risk management standards.

Secretariat Operations and Documentation:

• Manage the CPC case pipeline, prepare meeting agendas, and coordinate schedules for the CPC Chairperson and voting members.
• Act as the official rapporteur during CPC meetings, drafting accurate, comprehensive, and legally sound meeting minutes that capture the committee’s deliberations, technical queries, and final recommendations.
• Formalize and disseminate the CPC Chairperson’s final decisions to submitting units and maintain a highly organized, audit-ready digital archive of all CPC records.

Oversight of Procurement and Contracts:

• Conduct preliminary reviews and analysis of requests for contract awards, Long-Term Agreements (LTAs), and contract amendments (including cumulative variations) to verify that the solicitation and evaluation processes were conducted transparently, competitively, and in accordance with the Procurement Manual.
• Verify that vendor backgrounds, sanctions checks, and conflict of interest declarations are properly documented.

Oversight of Property, Assets, and Financial Write-offs:

• Conduct preliminary reviews of submissions for the disposal of UNOPS or project assets (via sale, transfer, donation, or destruction) to ensure adherence to asset management frameworks and donor agreements.
• Review requests for the write-off of financial losses, ensuring adequate actions reports, justification, and evidence are provided.

Oversight of Dwelling and Lease Agreements:

• Conduct preliminary reviews of submissions for lease agreements, office facilities setups, and dwelling/housing contracts requiring CPC clearance.
• Ensure market assessments and financial commitments related to real estate and dwelling comply with UNOPS administrative instructions.

Knowledge Management & Capacity Building:

• Analyze common errors or recurring issues in CPC submissions and develop notes or checklists with recommendations to improve the quality of future submissions.
• Maintain, update, and enhance CPC statistical and knowledge management tools
• Organize and provide support in training sessions for field and operational staff on CPC procedures, submission requirements, and compliance standards.

Skills

• Global Sourcing, Procurement Contracts, Public Procurement, Single Sourcing, Stakeholder Management, Tender Management, eSourcing

Competencies

Education Requirements

Required

• Bachelor’s degree (or equivalent) in any discipline with 4 years of relevant experience OR
• Master’s degree (or equivalent) in any discipline with 2 years of relevant experience is required

Desired

• A globally or nationally recognized professional certificate or membership (e.g. CIPS) is desired.

Experience Requirements

Required

• Direct experience reviewing, auditing, or preparing submissions for a procurement review or oversight committee (such as the CPC) is required.
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
• Analytical skills and attention to detail, with a proven ability to interpret and apply regulatory frameworks is required.

Desired

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.

Language Requirements

• Language: English, Proficiency Level: Fluent, Requirement: Required
• Language: French, Proficiency Level: Intermediate, Requirement: Desirable
• Language: Spanish, Proficiency Level: Intermediate, Requirement: Desirable

Additional Information

• UNOPS does not accept unsolicited resumes.
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.

• Lead comprehensive Quality Assurance (QA) and risk assessments on high-value and complex Contracts and Property Committee (CPC) submissions. Ensure submissions not only comply with UNOPS Financial Rules and Regulations (FRR) and procurement manuals, but also demonstrate sound commercial principles, value for money, and robust risk mitigation.
• Serve as the primary subject-matter expert for requesting units. Provide authoritative, solutions-oriented guidance to Project Managers and Operations leadership on complex policy interpretations, optimal procurement strategies, and non-standard contract modalities prior to formal committee presentation.
• Drive proactive outreach to non-procurement and non-CPC stakeholders (e.g., technical experts, finance, and project teams) to foster cross-functional collaboration to ensure CPC reviews seek and receive all required expertise needed for comprehensive assessments of the risks pertaining to specific cases.
• Analyze recurring compliance issues and rejection trends from CPC pre-reviews to identify knowledge gaps. Design and deliver targeted training sessions and capacity-building initiatives for procurement personnel to systemically improve the quality and compliance of future submissions.
• Proactively identify workflow bottlenecks within the QA and pre-review process. Formulate and implement strategic business process improvements to streamline submission timelines without compromising compliance or risk management standards.
• Manage the CPC case pipeline, prepare meeting agendas, and coordinate schedules for the CPC Chairperson and voting members.
• Act as the official rapporteur during CPC meetings, drafting accurate, comprehensive, and legally sound meeting minutes that capture the committee’s deliberations, technical queries, and final recommendations.
• Formalize and disseminate the CPC Chairperson’s final decisions to submitting units and maintain a highly organized, audit-ready digital archive of all CPC records.
• Conduct preliminary reviews and analysis of requests for contract awards, Long-Term Agreements (LTAs), and contract amendments (including cumulative variations) to verify that the solicitation and evaluation processes were conducted transparently, competitively, and in accordance with the Procurement Manual.
• Verify that vendor backgrounds, sanctions checks, and conflict of interest declarations are properly documented.
• Conduct preliminary reviews of submissions for the disposal of UNOPS or project assets (via sale, transfer, donation, or destruction) to ensure adherence to asset management frameworks and donor agreements.
• Review requests for the write-off of financial losses, ensuring adequate actions reports, justification, and evidence are provided.
• Conduct preliminary reviews of submissions for lease agreements, office facilities setups, and dwelling/housing contracts requiring CPC clearance.
• Ensure market assessments and financial commitments related to real estate and dwelling comply with UNOPS administrative instructions.
• Analyze common errors or recurring issues in CPC submissions and develop notes or checklists with recommendations to improve the quality of future submissions.
• Maintain, update, and enhance CPC statistical and knowledge management tools
• Organize and provide support in training sessions for field and operational staff on CPC procedures, submission requirements, and compliance standards.

• Global Sourcing
• Procurement Contracts
• Public Procurement
• Single Sourcing
• Stakeholder Management
• Tender Management
• eSourcing

• Bachelor’s degree (or equivalent) in any discipline with 4 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 2 years of relevant experience is required
• A globally or nationally recognized professional certificate or membership (e.g. CIPS) is desired.
• Direct experience reviewing, auditing, or preparing submissions for a procurement review or oversight committee (such as the CPC) is required.
• Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
• Analytical skills and attention to detail, with a proven ability to interpret and apply regulatory frameworks is required.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.