Vacancy title:
Project Assistant

[Type: FULL_TIME, Industry: Financial Services, Category: Management]

Jobs at:
Sidian Bank

Deadline of this Job:
Tuesday, May 27 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Monday, May 12 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Project Assistant

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience2 - 3 years
• LocationNairobi
• Job FieldProject Management 

JOB PURPOSE

The job holder will be responsible for working closely with the project team members and leads to help deliver strategic organizational projects efficiently. The business analyst is tasked to streamline user requirements and deliver quality, on time and on budget projects.

KEY RESPONSIBILTIES 

• Project Coordination and Administrative Support 
• Communication and Collaboration
• Solution Design and Evaluation
• Risk & Compliance

Project Coordination and Administrative support.

• Gather and analyze business requirements through interactions with stakeholders.
• Translate business needs into detailed and clear system requirements.
• Ensure that requirements align with organizational goals and can be effectively implemented.
• Assist in developing and maintaining project plans, timelines, and schedules.
• Provide regular progress reports to management and facilitation of stakeholder’s meetings and workshops.
• Assist in the preparation and distribution of project-related communications, such as memos and updates.
• Assist in the preparation and submission of project-related documentation for regulatory approvals or compliance requirements.
• Provide administrative support for project-related special events or initiatives.
• Handle any other administrative tasks as assigned by the project manager or team members.
• Assist in the preparation of presentations, reports, and other project-related materials.

Communication and Collaboration

• Serve as a liaison between business stakeholders, Vendor and the IT development team.
• Facilitate effective communication, ensuring a shared understanding of project goals and requirements.
• Collaborate with cross-functional teams to address challenges and find optimal solutions.
• Communicate to management on root cause issues causing conflict with the intended process execution and recommended solutions.
• Monitor and train internal users on newly implemented systems to heighten awareness of new systems.
• Establish and maintain relationships with third parties / vendors.
• Partner with other stakeholder teams across business units to develop necessary analysis and documentation in a collaborative way, communicating effectively and efficiently with all stakeholders.
• Develop meaningful and lasting relationships with partners for optimized systems integration, and respond to questions and concerns from managers and executives with supporting research and recommendations

Solution Design and Evaluation

• Support delivery of continuous organizational process re-engineering / change strategy across business units.
• Participating in product development and implementation by analyzing data and financial requirements for new products, channel developments or new IT investments.
• Conduct daily systems analytics to maximize effectiveness and troubleshoot problems
• Design and propose solutions to address business challenges or enhance existing processes.
• Evaluate and recommend technology solutions that align with business objectives.
• Assess the feasibility and impact of proposed solutions, considering factors such as cost, time, and resource requirements.

Risk & Compliance

• Attend training and maintain knowledge of and comply with all bank policies and procedures including Anti Money Laundering/Countering Financing of Terrorism/Countering Proliferation Financing laws, rules and regulations.
• Participate or undertake Anti Money Laundering/Countering Financing of Terrorism/Countering Proliferation Financing bank programs on a regular basis e.g. taking attestations, self-assessment tests, filling in compliance questionnaires as required
• Comply and not to knowingly participate or assist in any violation of Anti Money Laundering/Countering Financing of Terrorism/Countering Proliferation Financing laws, rules, regulations or internal policies, procedure and guidelines.
• Report suspected money laundering cases to their respective heads of units or to the Money Laundering Reporting Officer as soon as such incidents occur immediately with a clear basis of suspicion   
• Avoid Misrepresentation and Malicious Reporting – knowingly making a false, fictitious or fraudulent representation e.g. statement, report, document.
• Avoid Tipping Off customers being investigated so as not to knowingly prejudice an investigation by disclosing information.
• Not provide advice or other assistance to individuals who attempt to violate or avoid Anti Money Laundering/Countering Financing of Terrorism/Countering Proliferation Financing laws, rules, regulations or corporate policies.
• Respond to all AML/CFT/CPF queries when requested by Compliance Unit to allow the bank to comply with the requirements of The Anti-Money Laundering and Combating Financing of Terrorism Amendment Act
• Co – operate fully with regulators and law enforcement agents and make available required documents and information.

DECISION MAKING AUTHORITY

• Review scope of work and project initiation documents.
• Review user requirements for completeness.
• Review the impact and approve change requests during the project cycle.
• Review the UAT pass rate as per the exit criteria for the project Go live.

ACADEMIC BACKGROUND

• University degree in Computer Science / Information Technology/ Project Management related field with minimum of Second-Class Honors, Upper Division.

WORK EXPERIENCE

• At least 2 years in a Projects Management Position or a related field.
• 3+ years of proven experience in an analytics and systems development capacity
• Experience in business analysis or a related role.

SKILLS & COMPETENCIES

• Ability to pay attention to detail.
• Good communication skills.
• Ability to solve problems
• Ability to manage time effectively.
• Exceptional analytical and conceptual thinking skills.
• Excellent external and internal communication skills.
• Aptitude for fostering positive relationships
• Teamwork and leadership skills
• Solid organizational skills
• Strong working knowledge of Microsoft Office
• Practical experience generating process documentation and reports
• Strong working knowledge of relevant Microsoft applications, including Visio
• Proven capabilities in project and user-testing management
• Proven development of innovative and impactful systems solutions
• Extensive experience with data visualization
• Highly proficient technical writing capabilities

PROFESSIONAL CERTIFICATION

• Bachelor’s Degree from related fields.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Go to Sidian Bank on sidianbank.co.ke to apply

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