Vacancy title:
Registrar, Academic Affairs – Scale Ru 15

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Rongo University

Deadline of this Job:
Tuesday, May 20 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Tuesday, May 6 2025, Base Salary: Not Disclosed

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JOB DETAILS:

For appointment to this grade, one MUST:

• Be a holder of an earned PhD or equivalent degree qualification in a relevant area from a recognized and accredited University;
• Be at least a Senior Lecturer who has had experience in management;
• Have served for at least three (3) years as a Deputy Registrar – Academic Affairs/Chair of Department /Dean of Faculty/ School;
• Demonstrate a clear understanding of national development policies, goals and objectives and ability to integrate them into academic functions.
• Have certificate in Leadership Course lasting not less than four (4) weeks from a recognized institution;
• Be proficient in computer application; and
• Fulfill requirements of Chapter Siof the Constitution of Kenya 2010.

Job Description

The duties and responsibilities shall include:

• Coordinate the preparation of teaching and exam timetables ensuring that they come out on time and properly updated to guide in administration of academic programs and student assessment;
• Coordinate the preparation of University academic calendars;
• Coordinate Academic Affairs and processing of examination, academic transcripts, and certificates for students;
• Coordinate development and review of curricular;
• Coordinate the process of credit transfer, verification, and certification of academic qualifications of students seeking admission;
• Participate in the establishment of linkages with the industry and external organizations;
• Ensure strict conformance to rules and regulations that govern the implementation of the nacademic syllabus, students research programme and students conduct within the University;
• Provide secretarial services to the University Senate and all committees relating to academic matters;
• Work closely with academic departments to ensure compliance with the requirements of
• professional statutory and other regulatory bodies;
• Communicate, follow up and implement decisions of Management Board within the Academic Affairs Division;
• Manage efficient use of teaching and learning facilities;
• Manage and coordinate graduation and convocation ceremonies;
• Facilitates training needs assessment among teaching and technical staff within Academic Affairs Sub-Division;
• Prepare and approve the unit budget;
• Control the unit expenditure;
• Account for the funds allocated to the unit;
• Ensure proper records, use, safety and custody of assets allocated to the unit; and
• Perform any other duty as may be assigned from time to time.

Work Hours: 8

Experience in Months: 36

Level of Education: postgraduate degree

Job application procedure

Interested applicants are required to submit ten (10) copies of their applications containing copies of the application letters, updated Curriculum Vitae, ALL academic and professional qualifications including transcripts, work experience and other relevant certificates and testimonials. The reference number of the position applied for MUST be indicated on the application letter and the envelope.
Applications should be addressed to:
Deputy Vice-Chancellor,
Administration, Finance & Planning,
P.O. Bo103-40404,
RONGO.

Applicants are advised to contact their referees and request them to send reference letters to the above address on sealed envelopes.       

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