Vacancy title:
Senior Finance Assistant

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Accounting & Finance]

Jobs at:
World Bank Group

Deadline of this Job:
Wednesday, May 7 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Wednesday, April 30 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Senior Finance Assistant

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience3 years
• LocationNairobi
• Job FieldFinance / Accounting / Audit 

Duties & Responsibilities

• Country Office accounting, Asset and Funds Management:
• Process timely payments run for locally paid vendors and follow up any queries.
• Process E-payable transactions via the workflow and ensure compliance of the requests, and correctness of the entries.
• Review expenses for accuracy, proper approval, and correct categorization; ensure correction of any errors or discrepancies to maintain financial integrity.
• Process journal entries and payroll adjustments in SAP when needed.
• Ensure the proper booking of accruals and prepayments entries.
• Process staff loans, travel advances, and rental advance requests.
• In collaboration with facilities team, conduct annual physical asset inventory count and update SAP asset records.
• Ensure the compliance of the fixed assets registration and disposal process as per the policies.
• Ensure the correct and timely posting of Memorandum of Understanding (MOU) chargeback.
• Ensure bank authorized signatories and certificate of designations update.
• Monitor and ensure replenishment of the local Imprest bank account.
• Ensure segregation of duty in petty cash management and that petty cash counts are done, when supporting other offices as a backup.

Monitoring & Reporting:

• Prepare and submit Monthly Statement Reports (MSR) in the Country Office Accounting Portal (COAP) while ensuring the accuracy of the Business Area Master and Business Area Contact sections.
• Support the Country Office budget monitoring, analysis, and monthly reporting activities.
• Prepare centralized overheads forecast and balances for emergency preparedness templates.
• Follow up for timely submission of Statement of Expenses (SOE) and ensure timely recovery of staff receivables.
• Monitor admin portal purchase orders transactions and ensure closure of purchase orders as per the WBG guidelines.
• Provide ad-hoc reports at the request of the Management (travel, SAP profiles, unreconciled procurement cards statement etc.).

Other Responsibilities:

• Work with the Head of the Country Office to ensure a strong control environment in the office, providing advice on internal control issues. 
• Provide guidance on WBG / IFC policies and procedures; this includes performing knowledge sharing sessions with ACS and other staff and ensure WBG guidelines and best practices are communicated and implemented.
• Onboard new staff members on finance related matters, systems, travel, policies and perform interim support for colleagues when necessary.
• Provide guidance to vendors as well as other staff on tools and systems (vendor kiosk portal, myTravel, admin portal, SAP etc.).
• Liaise with Procurement Specialist when needed and advise on procurement guidelines and vendor selection and registration process.
• Respond to scorecard / quality assurance / internal review for improvement (IRI) / audit queries as needed and implement the action plan.
• Ensure proper filing of all documents as per the record retention policy.
• Liaise with Chennai teams: Imprest / Payroll / Accounts Receivable / Travel audit / Accounts Payable / Financial Assistance as needed.
• Liaise with IBRD and MIGA finance colleagues on various topics (Joint Country Representation support, MOU etc.).
• Liaise with banks in connection with IFC local Imprest account monitoring.
• Follow up of staff termination process with HR team (financial aid balance, any other outstanding balances, Procurement Cards cancellation etc.).

Selection Criteria

• Bachelor’s degree in accounting, Finance, Business or Economics with at least 3 years of working experience in finance or accounting roles.
• Recognized professional certification (CPA, CMA, CIMA, ACCA, etc.) is a plus.
• Sound knowledge and understanding of accounting theories, concepts and principles, financial accounting reporting, budgeting, and cost allocations.
• Ability to analyze and synthesize information, interpret data, retrieve information, and clearly and concisely communicate results. 
• Good data mining skills with working knowledge of Microsoft Package.
• Experience with data analytics (Power BI) / AI tools will be appreciated.
• Prior experience in ERP applications (SAP) is a significant advantage.
• Ability to understand risk management principles and monitor the effectiveness of internal controls processes.
• Strong communication skills with the ability to prepare, present and discuss findings in written or oral form.
• Diligence and attention to detail.
• Excellent interpersonal skills and team player, with the ability to work in a multi-cultural environment.
• Ability to manage multiple, concurrent tasks with tight deadlines.
• Ability to function effectively in multi-disciplinary teams within a matrix management environment.
• Fluency in English is required. 

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Go to World Bank Group on worldbankgroup.csod.com to apply

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