2 Administrative Secretary II
2025-05-20T20:02:43+00:00
Ethics and Anti-Corruption Commission
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FULL_TIME
Nairobi
Nairobi
00100
Kenya
Public Administration, and Government
Admin & Office
2025-06-03T17:00:00+00:00
Kenya
8
- Reporting to the Deputy Director – Administration, the jobholder is responsible for the provision of administrative support to ensure efficient and effective delivery of service.
Duties and Responsibilities
- Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;
- Managing the office diary including appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
- Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and acting as the link between executive offices, internal and external visitors to ensure efficient response time;
- Devising and maintaining office systems that include data management and files for efficient record preservation;
- Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
- Answering the telephone lines and direct calls and transferring them to the respective recipients for further action;
- Arranging for departmental staff travel;
- Maintaining up to date filing systems in the department and track file movement out of the Office to ensure accountability of the file user;
- Receiving all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out;
- Assisting in staff welfare issues in the department to ensure staff needs areaddressed;
- Handling the office imprest.
Requirements for Appointment
For appointment as an Administrative Secretary II, a person must possess the following qualifications:
- Minimum relevant work experience of four (4) years;
- Diploma in Secretarial Studies or its equivalent from a recognised institution;
- Kenya Certificate of Secondary Education (KCSE) minimum mean grade of C or its equivalent from a recognised institution;
- Certificate in computer applications.
Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department; Managing the office diary including appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events; Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and acting as the link between executive offices, internal and external visitors to ensure efficient response time; Devising and maintaining office systems that include data management and files for efficient record preservation; Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed; Answering the telephone lines and direct calls and transferring them to the respective recipients for further action; Arranging for departmental staff travel; Maintaining up to date filing systems in the department and track file movement out of the Office to ensure accountability of the file user; Receiving all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out; Assisting in staff welfare issues in the department to ensure staff needs areaddressed; Handling the office imprest.
Minimum relevant work experience of four (4) years; Diploma in Secretarial Studies or its equivalent from a recognised institution; Kenya Certificate of Secondary Education (KCSE) minimum mean grade of C or its equivalent from a recognised institution; Certificate in computer applications.
JOB-682cdfe33568c
Vacancy title:
2 Administrative Secretary II
[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]
Jobs at:
Ethics and Anti-Corruption Commission
Deadline of this Job:
Tuesday, June 3 2025
Duty Station:
Nairobi | Nairobi | Kenya
Summary
Date Posted: Tuesday, May 20 2025, Base Salary: Not Disclosed
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JOB DETAILS:
- Reporting to the Deputy Director – Administration, the jobholder is responsible for the provision of administrative support to ensure efficient and effective delivery of service.
Duties and Responsibilities
- Producing documents, briefing papers and reports to ensure maintenance of confidential documents in the department;
- Managing the office diary including appointments, foreign and domestic travel itineraries, travel bookings and hotel reservations for the management to facilitate timely management of events;
- Managing office protocol and public relations, receiving and screening incoming calls, and correspondences and acting as the link between executive offices, internal and external visitors to ensure efficient response time;
- Devising and maintaining office systems that include data management and files for efficient record preservation;
- Following up on issues that require interdepartmental coordination for the engagement of various stakeholders to ensure effective communication is relayed;
- Answering the telephone lines and direct calls and transferring them to the respective recipients for further action;
- Arranging for departmental staff travel;
- Maintaining up to date filing systems in the department and track file movement out of the Office to ensure accountability of the file user;
- Receiving all documents for notations or signature to be actioned by the respective officers to ensure appropriate actions are carried out;
- Assisting in staff welfare issues in the department to ensure staff needs areaddressed;
- Handling the office imprest.
Requirements for Appointment
For appointment as an Administrative Secretary II, a person must possess the following qualifications:
- Minimum relevant work experience of four (4) years;
- Diploma in Secretarial Studies or its equivalent from a recognised institution;
- Kenya Certificate of Secondary Education (KCSE) minimum mean grade of C or its equivalent from a recognised institution;
- Certificate in computer applications.
Work Hours: 8
Experience in Months: 48
Level of Education: associate degree
Job application procedure
Interested and qualified? click here to apply
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