Vacancy title:
3 Personal Secretary II

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Admin & Office]

Jobs at:
Office of the Director of Public Prosecutions

Deadline of this Job:
Wednesday, July 2 2025

Duty Station:
Nairobi | Nairobi | Kenya

Summary
Date Posted: Tuesday, June 24 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Qualifications

• Craft/Certificate
• For appointment to this position a candidate must have
•  The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution: -
  • Typewriting III (minimum 50wpm/Computerized Document Processing III
  • Shorthand III (100 WPM) • Secretarial Duties II
  • Office Management/Office Administration and Management III
  • Business English III/Communication II
  • Commerce II
• A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access and Internet); and
• Meet Chapter Six (6) of the constitution of Kenya 2010.

 Duties & Responsibilities

• An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:
• Recording dictation in shorthand transcribing it in type written form;
• Managing e-office;
• Typing letters, memos and reports from drafts and manuscripts;
• Processing data;
• Operating office equipment and reporting on any need for office repairs;
• Ensuring security of office equipment documents and records;
• Attending to visitors /clients;
• Filing documents;
• Receiving, recording and dispatching mails;
• Handling routine office duties, telephone calls, diary and appointments;
• Cross referencing correspondence;
• Requesting for office stationery;
• Operating petty cash;
• Assisting in the preparation for meetings;
• Handling confidential documents; and
• Maintaining a register of outgoing and incoming mails.

Work Hours: 8

Experience: No Requirements

Level of Education: professional certificate

Job application procedure

Interested and qualified? Click here to apply

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