Vacancy title:
Academic Registrar Grade 3 (Formerly Grade 15)

[Type: FULL_TIME, Industry: Education, and Training, Category: Teachers & Education]

Jobs at:
South Eastern Kenya University

Deadline of this Job:
Monday, September 22 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Tuesday, September 2 2025, Base Salary: Not Disclosed

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JOB DETAILS:

SALARY SCALE

• Basic salary: KES. 224,631.00 p.m- KES 345,816.00 p.m
• House allowance: KES. 73,715.00 p.m
• Commuter allowance: KES.13,000.00 p.m.
• Leave Allowance: As provided by the University
• Medical Cover: As provided by the University

Terms of employment

• The successful candidate will be engaged on Contract terms

Job Specification
The duties and responsibilities entail:

• Assisting the Deputy Vice-Chancellor (Academic, Research and Innovation) in the general administration in the Academic, Research and Innovation Division.
• Coordinating programmes/syllabi, rules and regulations governing the implementation of academic and research programmes and students conduct in the University.
• Coordinating continuous assessment of University and national examinations.
• Coordinating the preparation of teaching and examination timetables.
• Providing secretarial services to all Senate committees related to academics and student matters.
• Guiding Deans of Schools, Directors of Institutes and Chairmen of Departments in running of academic, research and outreach programmes at the respective levels.
• Coordinating and collect evidence for performance targets and preparation of the division’s performance contract quarterly reports.
• Overseeing the administration of student welfare services and integrity of the student data base.
• Working closely with the Deputy Vice-Chancellor (Academic, Research and Innovation) on teaching and technical staff development, training needs and research collaboration programmes.
• Coordinating teaching staff evaluation by students.
• Working closely with academic departments to ensure success in Professional, Statutory and Regulatory Body interventions.
• Developing and administer the division’s budget.
• Planning student’s selection, admission and registration processes.
• Coordinating the administration and processing of examinations, academic transcripts and certificates.
• Communicating, follow-up and implement decisions of Management and Management Committees.
• Planning the semester schedule of classes each semester.
• Supervising the coordination, evaluation and certification of all graduation applications.
• Coordinating the allocation of resources for academic, research and outreach purposes.
• Performing any other duties that may be assigned by the Vice-Chancellor or the Deputy Vice-Chancellor (Academic, Research and Innovation ).

REQUIREMENT FOR APPOINTMENT

For appointment to this post, a candidate must:

• Have an earned PhD or its equivalent from a recognized and accredited University.
• Have a Master’s Degree in relevant area from an accredited and recognized University.
• Have Bachelor’s Degree from an accredited and recognized University.
• Have at least fifteen (15) years’ cumulative relevant work experience, four (4) of which must be at senior management level.
• Demonstrate leadership skills and management of staff at University level.
• Have management course lasting not less than four (4) weeks cumulatively.
• Have proven capacity to promote learning teaching and research and development in a University.
• Be computer proficient and conversant with use of ERP system.
• Be a member of a recognized professional body (where applicable)
• Satisfy the requirements of Chapter six of the Constitution of Kenya on Leadership and Integrity upon successful appointment.

Work Hours: 8

Experience in Months: 180

Level of Education: bachelor degree

Job application procedure

All applications should be clearly marked with the reference number of the advertised position and submitted as follows:

Interested applicants should send THREE (3) HARD COPIES of application letter, Curriculum Vitae (giving details of educational and professional qualifications, age, detailed work experience, present post and salary, applicant’s telephone number and e-mail address), Academic & Professional certificates and other relevant testimonials to the address below, quoting clearly the relevant reference number on the envelope.
Those who had applied earlier for the re-advertised positions need not re-apply.

The Deputy Vice-Chancellor,
Corporate Services
South Eastern Kenya University
P.O. BOX 170-90200,
KITUI.

A MANDATORY electronically scanned copy of the application in PDF format (as one running document) to be sent to recruitment04@seku.ac.ke latest by Tuesday, 8th July, 2025. INDICATE THE JOB APPLIED FOR AND REF: ON THE SUBJECT OF THE EMAIL.
All applications should be sent to the above address latest by Friday, 5th September, 2025.
Only shortlisted candidates will be contacted.

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