Job Purpose

Reporting to the Divisional Finance Manager, the job holder will be responsible for ensuring timely processing, reconciliation, and settlement of supplier accounts in accordance with approved policies, contractual obligations, statutory requirements, and agreed credit terms, while maintaining strong supplier relationships and effective financial controls.

Responsibilities:

• Manage the end-to-end accounts payable process, ensuring accurate and timely processing of supplier invoices and payments.
• Verify supplier invoices against approved procurement, receiving, and supporting documentation.
• Prepare payment schedules and ensure supplier obligations are settled within agreed credit terms and company policies.
• Maintain accurate supplier master data and accounts payable records within ERP and financial systems.
• Perform supplier account reconciliations and promptly resolve outstanding balances, discrepancies, and disputes.
• Build and maintain effective supplier relationships while responding to payment-related queries in a timely manner.
• Ensure compliance with company financial policies, internal controls, statutory requirements, and delegated authority limits.
• Support internal and external audits by maintaining accurate records and providing required documentation.
• Manage month-end and year-end accounts payable closing activities, including reconciliation of supplier accounts and accruals.
• Monitor and resolve outstanding Goods Received Not Invoiced (GRNI) balances and other aged reconciling items.
• Prepare accounts payable reports, analyses, and reconciliations to support financial reporting and cash flow management.
• Collaborate with Procurement, Operations, Stores, and other stakeholders to enhance process efficiency and service delivery.
• Identify and implement process improvements, cost-saving initiatives, and best practices within the accounts payable function.
• Provide guidance and support to internal stakeholders on accounts payable policies, procedures, and compliance requirements.

Education, Professional Qualifications & Work experience

• Bachelor's Degree in Accounting, Finance, Commerce, Business Administration, or a related field.
• CPA (K), ACCA, or equivalent professional qualification.
• Minimum three (3) years' experience in Accounts Payable, Financial Accounting, or a similar finance role.
• Experience working in a computerized accounting environment.
• Strong understanding of financial accounting principles and relevant tax legislation.
• Proficiency in ERP systems, preferably SAP.
• KCSE Minimum C (plain)

Skills & Competencies

• Strong analytical, problem-solving, and numerical skills.
• Strong planning, organizational, and time management skills.
• High attention to detail and accuracy.
• Effective communication, interpersonal, and stakeholder management skills.
• Ability to work under pressure and meet tight deadlines.
• Strong teamwork and collaboration skills.
• Proficiency in Microsoft Excel, ERP systems, and financial reporting tools.
• High level of integrity, professionalism, and ethical conduct.

• Manage the end-to-end accounts payable process, ensuring accurate and timely processing of supplier invoices and payments.
• Verify supplier invoices against approved procurement, receiving, and supporting documentation.
• Prepare payment schedules and ensure supplier obligations are settled within agreed credit terms and company policies.
• Maintain accurate supplier master data and accounts payable records within ERP and financial systems.
• Perform supplier account reconciliations and promptly resolve outstanding balances, discrepancies, and disputes.
• Build and maintain effective supplier relationships while responding to payment-related queries in a timely manner.
• Ensure compliance with company financial policies, internal controls, statutory requirements, and delegated authority limits.
• Support internal and external audits by maintaining accurate records and providing required documentation.
• Manage month-end and year-end accounts payable closing activities, including reconciliation of supplier accounts and accruals.
• Monitor and resolve outstanding Goods Received Not Invoiced (GRNI) balances and other aged reconciling items.
• Prepare accounts payable reports, analyses, and reconciliations to support financial reporting and cash flow management.
• Collaborate with Procurement, Operations, Stores, and other stakeholders to enhance process efficiency and service delivery.
• Identify and implement process improvements, cost-saving initiatives, and best practices within the accounts payable function.
• Provide guidance and support to internal stakeholders on accounts payable policies, procedures, and compliance requirements.

• Strong analytical, problem-solving, and numerical skills.
• Strong planning, organizational, and time management skills.
• High attention to detail and accuracy.
• Effective communication, interpersonal, and stakeholder management skills.
• Ability to work under pressure and meet tight deadlines.
• Strong teamwork and collaboration skills.
• Proficiency in Microsoft Excel, ERP systems, and financial reporting tools.
• High level of integrity, professionalism, and ethical conduct.

• Bachelor's Degree in Accounting, Finance, Commerce, Business Administration, or a related field.
• CPA (K), ACCA, or equivalent professional qualification.
• Minimum three (3) years' experience in Accounts Payable, Financial Accounting, or a similar finance role.
• Experience working in a computerized accounting environment.
• Strong understanding of financial accounting principles and relevant tax legislation.
• Proficiency in ERP systems, preferably SAP.
• KCSE Minimum C (plain)