Background information about the job or company (e.g., role context, company overview)

St. Scholastica Uzima Hospital is hiring an Accountant to maintain accurate and up-to-date financial records in compliance with institutional policies. The role is based in Elgeyo Marakwet and strong knowledge of Kenyan tax laws is required.

Job Purpose

To manage the financial records, ensure compliance with accounting standards, and support the institution in achieving financial sustainability through accurate reporting, effective budgeting, and sound internal control practices in accordance with the Missionary Benedictine Policies.

Responsibilities or duties

1. Financial Management & Reporting

• Maintain accurate and up-to-date financial records in compliance with institutional policies, statutory requirements, IAS, and IFRS.
• Prepare monthly financial statements, management reports, and analysis for decision making.
• Ensure timely preparation of trial balances, balance sheets, income statements, and cash flow statements.
• Ensure donor funds are accurately captured, accounted for, and timely reporting is done.
• Day-to-day supervision of the finance department.

2. Budgeting & Forecasting

• Assist in the preparation, monitoring, and review of institutional budgets.
• Provide variance analysis and advise management on budget performance.
• Support departments in budget drawing and financial planning.
• Review operational costs and recommend areas for optimization.

3. Accounts Receivable

• Oversee all the billing processes of the hospital, hospitality centre, and Kindergarten.
• Ensure all debtors, corporates, and students adhere to the credit periods and limits.
• Ensure all services requiring preauthorization are properly done.
• Ensure all copayments and down payments are collected.
• Ensure all claims are accurately done and submitted on time.
• Ensure all claim forms, boarding forms, and KYC forms are accurately filled.
• Ensure quarterly sign-offs for all debtor accounts.

4. Accounts Payable

• Check and approve LPQs and LSOs.
• Participate in receiving of goods.
• Ensure all payables have a LPO, eTIMS compliant invoice, GRNs, and proof of supply.
• Process supplier invoices.
• Manage supplier payments.
• Reconcile all accounts payables on a quarterly basis.

5. Payroll Administration

• Prepare and process staff payroll in compliance with the MBS policies (HR and Finance policies).
• Prepare and process staff payroll in compliance with statutory laws (PAYE, NSSF, SHIF, Housing levy, catering levy, Withholding tax, NITA Levy, pension, etc.).
• Ensure timely filing and remittance of all the statutory deductions.
• Ensure compliance on all statutory requirements.
• Prepare and process all consultancy payments in accordance with contracts, policies, and statutory requirements.

6. Internal Controls & Compliance

• Ensure proper documentation and filing of all financial transactions.
• Implement and monitor internal control systems to safeguard institutional assets.
• Do quarterly stock takes to verify stocks and inventory.
• Ensure compliance with accounting standards, tax laws, and institutional policies.

7. Cash & Bank Management

• Manage petty cash and reconcile on a daily basis.
• Manage advances and imprest.
• Monitor cash flow in reference to budgets.
• Advice the supervisor on liquidity position on a monthly basis or less.
• Reconcile all cash collections (Cash, M-Pesa, EFTs) on a daily basis.

8. Stakeholders Management

• Facilitate both internal and external audits.
• Be the contact person with auditors, banks, suppliers, and other stakeholders on financial matters.

Qualifications or requirements (e.g., education, skills)

Experience needed

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Maintain accurate and up-to-date financial records in compliance with institutional policies, statutory requirements, IAS, and IFRS.
• Prepare monthly financial statements, management reports, and analysis for decision making.
• Ensure timely preparation of trial balances, balance sheets, income statements, and cash flow statements.
• Ensure donor funds are accurately captured, accounted for, and timely reporting is done.
• Day-to-day supervision of the finance department.
• Assist in the preparation, monitoring, and review of institutional budgets.
• Provide variance analysis and advise management on budget performance.
• Support departments in budget drawing and financial planning.
• Review operational costs and recommend areas for optimization.
• Oversee all the billing processes of the hospital, hospitality centre, and Kindergarten.
• Ensure all debtors, corporates, and students adhere to the credit periods and limits.
• Ensure all services requiring preauthorization are properly done.
• Ensure all copayments and down payments are collected.
• Ensure all claims are accurately done and submitted on time.
• Ensure all claim forms, boarding forms, and KYC forms are accurately filled.
• Ensure quarterly sign-offs for all debtor accounts.
• Check and approve LPQs and LSOs.
• Participate in receiving of goods.
• Ensure all payables have a LPO, eTIMS compliant invoice, GRNs, and proof of supply.
• Process supplier invoices.
• Manage supplier payments.
• Reconcile all accounts payables on a quarterly basis.
• Prepare and process staff payroll in compliance with the MBS policies (HR and Finance policies).
• Prepare and process staff payroll in compliance with statutory laws (PAYE, NSSF, SHIF, Housing levy, catering levy, Withholding tax, NITA Levy, pension, etc.).
• Ensure timely filing and remittance of all the statutory deductions.
• Ensure compliance on all statutory requirements.
• Prepare and process all consultancy payments in accordance with contracts, policies, and statutory requirements.
• Ensure proper documentation and filing of all financial transactions.
• Implement and monitor internal control systems to safeguard institutional assets.
• Do quarterly stock takes to verify stocks and inventory.
• Ensure compliance with accounting standards, tax laws, and institutional policies.
• Manage petty cash and reconcile on a daily basis.
• Manage advances and imprest.
• Monitor cash flow in reference to budgets.
• Advice the supervisor on liquidity position on a monthly basis or less.
• Reconcile all cash collections (Cash, M-Pesa, EFTs) on a daily basis.
• Facilitate both internal and external audits.
• Be the contact person with auditors, banks, suppliers, and other stakeholders on financial matters.

• Strong knowledge of Kenyan tax laws.
• Strong knowledge of IFRS, IAS, and GAAPs.
• Proficiency in accounting software e.g., QuickBooks, Sage, Tally, ERP systems.
• Proficiency in Microsoft Office suite.
• Strong analytical and problem-solving skills.
• High level of integrity and accountability.
• Excellent attention to detail and accuracy.
• Good communication, interpersonal skills, and emotional intelligence.
• Ability to work under pressure and meet deadlines.
• Team player with strong organizational skills.

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA (K) or ACCA qualification (or equivalent) preferred.
• At least 3–5 years of accounting experience, preferably in an education institution or service industry.