JOB TITLE; ACCOUNTS ASSISTANT

NATURE OF JOB: FULL TIME

INDUSTRY: HOSPITALITY

SALARY: KSHS. 40,000

JOB LOCATION: UPPERHILL

DUTIES AND RESPONSIBILITIES

Accounts Payable Management

Process supplier invoices accurately and in a timely manner

Verify invoices against purchase orders and delivery notes

Ensure proper authorization and coding of all payments

Prepare payment schedules and support timely settlement of creditors

Accounts Receivable Management

Issue invoices to clients and follow up on outstanding payments

Maintain updated debtor records and aging reports

Carry out regular follow-ups to ensure timely collections

Reconcile customer accounts and resolve discrepancies

Bank Reconciliation

Prepare daily/weekly/monthly bank reconciliations

Investigate and resolve variances between bank statements and cashbook records

Ensure all transactions are accurately posted in the accounting system

General Accounting Support

Assist in preparation of financial reports and management accounts

Maintain proper filing of financial documents (both physical and digital)

Post journal entries and assist in month-end closing processes

Support audits by providing required documentation and schedules

Compliance & Controls

Ensure adherence to internal financial policies and procedures

Support implementation of proper internal controls

Assist in ensuring compliance with relevant accounting standards and regulations

KEY REQUIREMENT SKILLS AND QUALIFICATION

Bachelor’s Degree in Finance, Accounting, or a related field

CPA (Part IV or above) mandatory

At least 3 years’ experience in a busy accounting or finance environment

Strong knowledge of accounts payable, accounts receivable, and reconciliations

Proficiency in accounting software (e.g., QuickBooks, Sage, ERP systems)

Strong MS Excel skills (formulas, pivot tables preferred)

• Process supplier invoices accurately and in a timely manner
• Verify invoices against purchase orders and delivery notes
• Ensure proper authorization and coding of all payments
• Prepare payment schedules and support timely settlement of creditors
• Issue invoices to clients and follow up on outstanding payments
• Maintain updated debtor records and aging reports
• Carry out regular follow-ups to ensure timely collections
• Reconcile customer accounts and resolve discrepancies
• Prepare daily/weekly/monthly bank reconciliations
• Investigate and resolve variances between bank statements and cashbook records
• Ensure all transactions are accurately posted in the accounting system
• Assist in preparation of financial reports and management accounts
• Maintain proper filing of financial documents (both physical and digital)
• Post journal entries and assist in month-end closing processes
• Support audits by providing required documentation and schedules
• Ensure adherence to internal financial policies and procedures
• Support implementation of proper internal controls
• Assist in ensuring compliance with relevant accounting standards and regulations

• Strong knowledge of accounts payable, accounts receivable, and reconciliations
• Proficiency in accounting software (e.g., QuickBooks, Sage, ERP systems)
• Strong MS Excel skills (formulas, pivot tables preferred)

• Bachelor’s Degree in Finance, Accounting, or a related field
• CPA (Part IV or above) mandatory