Background information about the job or company

Vivo's mission is to create economic opportunities in Africa through fashion. Our vision is to see Africa Dressing the World. Vivo was founded by Wandia Gichuru and Anne Marie Burugu in 2011. 12 years on, we are East Africa’s largest ladies fashion brand, designing and manufacturing 100% on the African continent. More importantly we aim to inspire a who...

Job Purpose

The Account Assistant will report directly to the Accountant and will be primarily responsible for ensuring that the Finance systems and processes are both efficient and effective and that principles of accounting are applied in order analyze financial information ensuring payments are done.

You will be responsible for ensuring that all statutory deductions are filled and paid on or before the due dates. You will also assist in facilitating other departments’ in running their day to day activities, ensuring a good relationship with our suppliers and service providers. You will be responsible for Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.

You will be responsible for all bank and vendor reconciliation and prepare the report which will be signed off by the senior accountant and Chief Finance and Operations Officer (CFOO) on monthly and quarterly basis respectively.

Attention to detail and data entry skills are important requirements for the role. You will be interacting with vendors /supplier, so it is imperative interact in a professional manner.

Responsibilities or duties

Key Responsibilities

• Perform weekly bank reconciliations and ensure all reconciliations are reviewed and signed off on a monthly basis.
• Maintain an accurate cheque register, updating its status daily (issued, on hand, cleared).
• Prepare supplier schedules as required and post all invoices approved by the Senior Accountant.
• Ensure suppliers are paid on time in line with agreed credit terms.
• Process payments via cheque and RTGS as approved.
• Reconcile creditor accounts on a quarterly basis and prepare reconciliation reports.
• Maintain the supplier ageing register and share monthly reports.
• Ensure all accounting entries are accurately captured and properly allocated in the accounting system.
• Perform eTIMS reconciliations by ensuring output VAT from sales and input VAT are accurately captured at store level and reconcile to iTax.
• Ensure timely filing and payment of all statutory obligations, including NHIF, NSSF, PAYE, VAT, WHT, and instalment tax.
• Prepare VAT, WHT, and WHVAT returns in a timely manner and ensure prompt payment.
• Maintain an up-to-date and well-organised filing system.
• Liaise with banks and other cash-related third parties as required.
• Provide support during external audits.
• Carry out any other duties assigned from time to time.

Qualifications or requirements

Professional / Academic Background

• Bachelors Degree in Finance related Field
• CPA Part II

Essential Attributes

• Decision making: Willingness and ability to make big picture decisions that are in the best interest of the entire company. Ability to appropriately review data and come to conclusions.
• Problem solving: A problem-solving mindset to any challenging situation.
• Working Under Pressure – Ability to deliver against set objectives while operating on some occasions in stressful situations.
• Shared leadership: Commitment to working in teams. Proven ability to successfully work in a highly cross-functional matrix environment.
• Agility: Ability to work in a fast-paced environment and adapt to rapid change, including the ability to deal with shifting priorities.
• Strong team player: able to gain trust, respect and confidence quickly and effectively
• Creative: An innovative thought process.
• Enthusiasm: Energy and determination to achieve results

• Perform weekly bank reconciliations and ensure all reconciliations are reviewed and signed off on a monthly basis.
• Maintain an accurate cheque register, updating its status daily (issued, on hand, cleared).
• Prepare supplier schedules as required and post all invoices approved by the Senior Accountant.
• Ensure suppliers are paid on time in line with agreed credit terms.
• Process payments via cheque and RTGS as approved.
• Reconcile creditor accounts on a quarterly basis and prepare reconciliation reports.
• Maintain the supplier ageing register and share monthly reports.
• Ensure all accounting entries are accurately captured and properly allocated in the accounting system.
• Perform eTIMS reconciliations by ensuring output VAT from sales and input VAT are accurately captured at store level and reconcile to iTax.
• Ensure timely filing and payment of all statutory obligations, including NHIF, NSSF, PAYE, VAT, WHT, and instalment tax.
• Prepare VAT, WHT, and WHVAT returns in a timely manner and ensure prompt payment.
• Maintain an up-to-date and well-organised filing system.
• Liaise with banks and other cash-related third parties as required.
• Provide support during external audits.
• Carry out any other duties assigned from time to time.

• Attention to detail
• Data entry skills
• Professional interaction with vendors/suppliers
• Decision making
• Problem solving
• Working Under Pressure
• Shared leadership
• Agility
• Strong team player
• Creative
• Enthusiasm

• Bachelors Degree in Finance related Field
• CPA Part II