Background information about the job or company (e.g., role context, company overview)

The African Fund for Endangered Wildlife Kenya (AFEW), a world-renowned conservation and environmental education facility dedicated to the protection of the endangered Rothschild’s giraffe, is seeking to recruit a highly organized, proactive, and detail-oriented Admin Assistant to support the smooth running of administrative operations within the organization.

The successful candidate will work closely with the HR & Administration Manager and other departments to ensure efficient office administration, procurement support, records management, and general office coordination.

The role requires an individual with strong organizational skills, excellent communication abilities, and experience in office administration, procurement support, records management, and general office coordination.

Responsibilities or duties

• Provide administrative and clerical support to the HR & Administration Manager and other departments as required.
• Receive, record, and distribute incoming correspondence, documents, and parcels.
• Maintain an efficient filing system for administrative records, contracts, licenses, permits, and organizational documents.
• Prepare reports, letters, memos, meeting minutes, and other official correspondence.
• Coordinate meetings, appointments, and office schedules.
• Manage office communication channels, including telephone calls, emails, and visitor inquiries.
• Ensure the office environment is organized, functional, and adequately supplied at all times.
• Monitor office equipment and coordinate maintenance and servicing when necessary.
• Support the administration of organizational licenses, permits, and renewals to ensure compliance with statutory requirements.
• Coordinate travel arrangements, accommodation bookings, and logistical support for staff when required.
• Assist in the procurement process for office supplies, stationery, and administrative resources in accordance with organizational procurement procedures.
• Source quotations from suppliers and maintain supplier records.
• Monitor stock levels of office supplies and initiate replenishment requests in a timely manner.
• Maintain inventory records and support periodic stock-taking exercises.
• Ensure proper custody and accountability of procured items.
• Assist in coordinating organizational events, workshops, meetings, and staff activities.
• Support departmental projects and assignments as delegated by the HR & Administration Manager.

Qualifications or requirements (e.g., education, skills)

• Diploma in Business Administration, Office Administration, Human Resource Management, Procurement, Secretarial Studies, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong customer service orientation.
• Good organizational and time management skills.
• Ability to multitask and manage competing priorities.
• Strong attention to detail.
• Good record-keeping and reporting skills.
• Professional communication and interpersonal skills.
• Integrity, honesty, and accountability.
• Ability to work independently and as part of a team

Experience needed

• Minimum of 2–3 years’ experience in an administrative support role.
• Experience in office administration, procurement support, records management, and general office operations.
• Experience working in a busy office environment with multiple priorities.
• Knowledge of procurement processes, inventory management, familiarity with statutory compliance requirements such as; permits, and license renewals will be an added advantage.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

AFEW Kenya is an equal opportunity employer and encourages applications from qualified candidates who meet the above requirements.

• Provide administrative and clerical support to the HR & Administration Manager and other departments as required.
• Receive, record, and distribute incoming correspondence, documents, and parcels.
• Maintain an efficient filing system for administrative records, contracts, licenses, permits, and organizational documents.
• Prepare reports, letters, memos, meeting minutes, and other official correspondence.
• Coordinate meetings, appointments, and office schedules.
• Manage office communication channels, including telephone calls, emails, and visitor inquiries.
• Ensure the office environment is organized, functional, and adequately supplied at all times.
• Monitor office equipment and coordinate maintenance and servicing when necessary.
• Support the administration of organizational licenses, permits, and renewals to ensure compliance with statutory requirements.
• Coordinate travel arrangements, accommodation bookings, and logistical support for staff when required.
• Assist in the procurement process for office supplies, stationery, and administrative resources in accordance with organizational procurement procedures.
• Source quotations from suppliers and maintain supplier records.
• Monitor stock levels of office supplies and initiate replenishment requests in a timely manner.
• Maintain inventory records and support periodic stock-taking exercises.
• Ensure proper custody and accountability of procured items.
• Assist in coordinating organizational events, workshops, meetings, and staff activities.
• Support departmental projects and assignments as delegated by the HR & Administration Manager.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong customer service orientation.
• Good organizational and time management skills.
• Ability to multitask and manage competing priorities.
• Strong attention to detail.
• Good record-keeping and reporting skills.
• Professional communication and interpersonal skills.
• Integrity, honesty, and accountability.
• Ability to work independently and as part of a team

• Diploma in Business Administration, Office Administration, Human Resource Management, Procurement, Secretarial Studies, or a related field.
• Minimum of 2–3 years’ experience in an administrative support role.
• Experience in office administration, procurement support, records management, and general office operations.
• Experience working in a busy office environment with multiple priorities.
• Knowledge of procurement processes, inventory management, familiarity with statutory compliance requirements such as; permits, and license renewals will be an added advantage.