Job Description

Position Title: Administrative Assistant.

Location: Baringo

We are actively recruiting an Administrative Assistant to support our client, a leading international development partner implementing a donor-funded programme, for an upcoming green project based in Baringo County.

The ideal candidate will have prior experience working with international organisations or private companies operating in East Africa.

Key Responsibilities:

• Arrange appointments and manage schedules
• Type, prepare, and format reports and correspondence
• Organise workshops in coordination with programme staff
• Act as a receptionist and first point of contact
• File administrative and accounting documents and maintain an up-to-date filing system
• Enter bookkeeping transactions into Excel books of accounts
• Support the Finance Manager with administrative and logistical needs
• Prepare, process, and follow up on administrative arrangements related to staff official travel
• Support the Logistician in requesting quotations for supplies, works, and services
• Assist in identifying equipment and stationery needs for the Project Management Unit (PMU) office
• Support office management, document preparation, and archiving
• Perform other administration-related duties as assigned by the Finance Manager

Qualifications & Skills

• Relevant Diploma or Degree.
• Advanced proficiency in English and Swahili both spoken and written.
• Intermediate proficiency in Microsoft Office (capacity to use these tools will be assessed).
• A minimum 2 years’ experiencein an administrative role.
• Experience working with international organisations or private companies active in East Africa

• Arrange appointments and manage schedules
• Type, prepare, and format reports and correspondence
• Organise workshops in coordination with programme staff
• Act as a receptionist and first point of contact
• File administrative and accounting documents and maintain an up-to-date filing system
• Enter bookkeeping transactions into Excel books of accounts
• Support the Finance Manager with administrative and logistical needs
• Prepare, process, and follow up on administrative arrangements related to staff official travel
• Support the Logistician in requesting quotations for supplies, works, and services
• Assist in identifying equipment and stationery needs for the Project Management Unit (PMU) office
• Support office management, document preparation, and archiving
• Perform other administration-related duties as assigned by the Finance Manager

• Advanced proficiency in English and Swahili both spoken and written.
• Intermediate proficiency in Microsoft Office (capacity to use these tools will be assessed).

• Relevant Diploma or Degree.
• A minimum 2 years’ experiencein an administrative role.
• Experience working with international organisations or private companies active in East Africa