World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.

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Administration Fleet Officer

Job Type

Full Time

Qualification

BA/BSc/HND , Diploma

Experience

2 - 3 years

Location

Nairobi

Job Field

Administration / Secretarial , Logistics

Key Responsibilities

Administrative Duties

Tag, code, and organize loan forms for accurate tracking and filing.

Retrieve loan forms promptly upon request and maintain systematic archives.

Track reports and highlight trends or recurring issues for timely resolution.

Receive, inspect, and record incoming parcels and office items.

Share checklists with branches for asset and loan form updates and follow up on submissions.

Oversee printer maintenance and coordinate toner supply across branches.

Serve as OSH (Occupational Safety and Health) Champion for assigned branches.

Fleet & Asset Support Duties

Assist in coordinating vehicle use, routine servicing, and maintenance.

Ensure proper record-keeping for fleet and office assets.

Support field offices with administrative and asset/fleet-related tasks as needed.

Monitor and report on asset and fleet conditions for timely repairs or replacements.

Daily, Weekly & Monthly Tasks

Daily: Tag and code loan forms, retrieve requested forms, transfer items from reception, track administrative reports, and support day-to-day fleet/asset needs.

Weekly: Dispatch parcels to field offices, inspect delivered items, archive loan forms, and ensure maintenance of office assets.

Monthly: Share checklists with branches, follow up on pending loan forms, inspect key assets for repair or replacement, provide field support, and coordinate printer/asset updates.

Skills & Competencies

Strong organizational and record-keeping skills.

Ability to manage administrative, registry, and support functions effectively.

Excellent communication and coordination abilities.

Attention to detail in coding, archiving, and reporting.

Proactive problem-solving and time management skills.

Awareness of Occupational Safety and Health standards.

Qualifications

Diploma or degree in Business Administration, Records Management, Logistics, or related field.

Minimum 2–3 years’ experience in administration, registry, office support, or fleet coordination.

Valid driving license with a clean driving record and practical driving experience.

Ability to drive both manual and automatic vehicles is required.

Knowledge of basic vehicle maintenance and road safety regulations is mandatory.

Proficiency in Microsoft Office applications and basic record-keeping systems.

• Tag, code, and organize loan forms for accurate tracking and filing.
• Retrieve loan forms promptly upon request and maintain systematic archives.
• Track reports and highlight trends or recurring issues for timely resolution.
• Receive, inspect, and record incoming parcels and office items.
• Share checklists with branches for asset and loan form updates and follow up on submissions.
• Oversee printer maintenance and coordinate toner supply across branches.
• Serve as OSH (Occupational Safety and Health) Champion for assigned branches.
• Assist in coordinating vehicle use, routine servicing, and maintenance.
• Ensure proper record-keeping for fleet and office assets.
• Support field offices with administrative and asset/fleet-related tasks as needed.
• Monitor and report on asset and fleet conditions for timely repairs or replacements.
• Daily: Tag and code loan forms, retrieve requested forms, transfer items from reception, track administrative reports, and support day-to-day fleet/asset needs.
• Weekly: Dispatch parcels to field offices, inspect delivered items, archive loan forms, and ensure maintenance of office assets.
• Monthly: Share checklists with branches, follow up on pending loan forms, inspect key assets for repair or replacement, provide field support, and coordinate printer/asset updates.

• Strong organizational and record-keeping skills.
• Ability to manage administrative, registry, and support functions effectively.
• Excellent communication and coordination abilities.
• Attention to detail in coding, archiving, and reporting.
• Proactive problem-solving and time management skills.
• Awareness of Occupational Safety and Health standards.

• Diploma or degree in Business Administration, Records Management, Logistics, or related field.
• Minimum 2–3 years’ experience in administration, registry, office support, or fleet coordination.
• Valid driving license with a clean driving record and practical driving experience.
• Ability to drive both manual and automatic vehicles is required.
• Knowledge of basic vehicle maintenance and road safety regulations is mandatory.
• Proficiency in Microsoft Office applications and basic record-keeping systems.