Summary
Date Posted: Friday, August 14, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Jhpiego is a nonprofit global leader in the creation and delivery of transformative healthcare solutions for the developing world. In partnership with national governments, health experts and local communities, we build health providers skills and we develop systems that save lives now and guarantee healthier futures for women and their families. Our aim is revolutionizing health care for the planet's most disadvantaged people. We are seeking an experienced individual with excellent organizational and technical skills, who is a team player, dedicated, hardworking, innovative, highly motivated and able to work in a high-pressure environment requiring multi-tasking abilities.
Administration Manager (Nairobi Office)
Reporting to the Finance & Administration Director, the Administration Manager will oversee and provide administrative support services to the Jhpiego Kenya office. S/he will oversee office administration, leases management, procurement assets management and transport & travel services and implement systems to ensure the integrity, smooth running and effective performance of Administrative services. S/he will supervise the activities of the procurement & Stores staff working in Nairobi office and provide support to field offices administrative staff. S/he will work closely with the Finance & Administration Director and will proactively identify gaps and make suggestions for improvement in the administration department. .

Responsibilities:
• Provide oversight over Jhpiego Kenya office administrative operations i.e. Office management, procurement asset management, office safety and security facilities and utilities etc.
• Work closely with the Finance & Admin Director to review and regularly update policies and ensure compliance to policies, statutory requirements and guidelines within the section
• Establish administrative systems and provide guidance on implementation for smooth office operations
• Provide managerial oversight and guidance to operational units in Nairobi office including procurement Stores
• Lead in transport & travel logistics (both domestic and international)
• Acts as the key liaison person between the operations team and the senior management
• Develop and implement standard operating procedures for the operations department
• Develop innovative and efficient ways of administrative operations with a focus on cost cutting
• Ensure efficient operation of fleet management system, maintenance of vehicles. Ensure safe custody of and transport related records and vehicle registration documentation
• Coordinate transport management by providing fuel and vehicle maintenance analysis and approval of the taxi invoices
• Coordinate office leases management and tracking
• Coordinate taxis ground transport and local travel
• Responsible for regional and international conferences coordination and logistics. I.e. conference venue reservations, airport pick up, visas processing support, etc.
• Review hotel invoices for office meetings/functions
• Provide operations support to field offices in systems update, policy guidelines, operations, leasing of offices to ensure standards and uniform application of Jhpiego policies.
• Lead in the evaluating, appraising and selecting suppliers/vendors.
• Negotiate and maintain contracts with service providers and third parties.
• Coordinate the physical assets inventory check of all Nairobi & field office assets on an annual basis and ensure the asset register is updated regularly.
• Responsible for establishing and implementing a stores disposal plan of obsolete items
• Coordinate and oversee imports shipment, tracking, paper work and receipts
• Identify career development opportunities to develop administrative staff
• Mentor motivate and supervise staff in the section.

Job Skills: Not Specified

Qualifications • University degree in business related field
• Minimum of 6 (Six) years' experience in a similar capacity working in a busy office especially with an International organization
• Expert in one or several of the operations functions e.g. Procurement, Assets Management, Transport, or Office Administration
• Fully certified in one professional area
• Able to communicate effectively and to confidently engage with senior management instilling trust and confidence
• Excellent interpersonal and communication skills with pleasant and outgoing personality
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
• Proficient Computer skills including demonstrated hands on-experience with MS Word, MS Power Point. MC ACCESS and MS Excel
• Proficiency in both written and spoken English and Kiswahili.

Job Education Requirements: Not Specified

Job Education Experience: Not Specified

Work Hours: 8

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Job application procedure
Interested applicants should send an application & CV with 3 referees to the following email address: HR.Kenya@jhpiego.org by Friday, 21st August 2020 however, the applications will be reviewed on a rolling basis. Indicate how your education and experience qualities you for the position.
Only those selected for the interview will be contacted.
Jhpiego is an equal opportunity employer promoting gender, equity and diversity. Persons with disabilities and other minority groups are encouraged to apply.

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