Background information about the job or company (e.g., role context, company overview)

Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa. Our Vision of Aga Khan University Ho...

Responsibilities or duties

The administration assistant works as a key member of the GSMC team in ensuring that all the Academic and administrative deliverables are completed on time and in an effective manner.

Qualifications or requirements (e.g., education, skills)

Diploma or bachelor’s degree in business administration or ICT related course, Public Administration, Social Sciences for example Education, Human Resource Management, Law

Experience needed

At least one to one year of administrative experience in a university, public or private sector.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

Proficiency in computer applications, including Microsoft Office Suite and sometimes Enterprise Resource Planning (ERP) systems, is a standard requirement.

Excellent written and verbal communication skills.

Strong organizational, communication, and interpersonal skills.

Integrity and confidentiality.

• Assistance with the preparation of GSMC administrative documents such as budget tracking, processing invoices, petty cash management, and initiating low-value procurement of office and academic supplies. ROPs, contracts, PRs, invoices, TOR etc.
• Assisting in organizing meetings, conferences, open days, and other university events. This will also involve booking venues, arranging catering, and managing logistics.
• Providing basic HR support, such as maintaining staff records, assisting with recruitment logistics, and coordinating staff onboarding/orientation programs.
• Assisting students with basic queries regarding admissions, schedules, and general welfare, directing them to appropriate departments as needed.
• Support communication and coordination efforts for academic programs in WhatsApp groups and offer emerging updates alongside the coordinators, manager and the teaching assistant.

• Proficiency in computer applications, including Microsoft Office Suite and sometimes Enterprise Resource Planning (ERP) systems
• Excellent written and verbal communication skills
• Strong organizational, communication, and interpersonal skills
• Integrity and confidentiality

• Diploma or bachelor’s degree in business administration or ICT related course, Public Administration, Social Sciences for example Education, Human Resource Management, Law