Vacancy title:
Administrative Assistant

[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office]

Jobs at:
Beacon of Hope Vocational Training College

Deadline of this Job:
Wednesday, July 23 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Thursday, July 17 2025, Base Salary: Not Disclosed

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JOB DETAILS:

This position is responsible for supporting the administrative operations at the Beacon Technical Training Institute. The incumbent will play a key role in ensuring smooth and efficient day-to-day operations of the assigned department. He/ She will provide comprehensive administrative, secretarial, and logistical support, maintain organized records, manage departmental communication, and create a professional and welcoming environment for visitors, staff, and students. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic academic setting.

Key Responsibilities:

• Serve as the first point of contact for visitors and clients, ensuring professional reception and assistance.
• Provide administrative and secretarial support to departmental staff, including scheduling, correspondence, and document preparation.
• Support procurement processes, manage office inventory, and ensure prudent use of supplies.
• Assist students with general inquiries and document handling.
• Organize and support departmental meetings and events.
• Maintain accurate records, including financial and student-related data.
• Handle incoming and outgoing communications professionally.

Qualifications & Experience:

• Diploma in Business Administration, Front Office Operations, or Secretarial Studies.
• At least 2 (two) years of experience in a similar administrative role, preferably within an academic or institutional setting.

Key Skills and Competences:

• Excellent communication and interpersonal skills.
• Strong computer skills (MS Word, Excel, PowerPoint, QuickBooks, and desktop publishing).
• Good typing and basic bookkeeping skills.
• High level of integrity, organizational ability, and self-drive.
• Ability to multitask and work well with minimal supervision.
• Strong public relations and customer care skills.

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Go to Beacon of Hope Vocational Training College on docs.google.com to apply

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