PAC Advisors is a leading advisory firm with a wealth of experience and expertise in supporting African SMEs and Corporate Institutions. Our comprehensive range of integrated and innovative business advisory services includes strategic planning, human capital advisory, training and development, financial and accounting advisory, and more. With a focus on max...

Responsibilities

Executive and Strategic Support

• Calendar Management: Proactively manage and optimize the CEO’s schedule, prioritizing engagements including industrial site visits, client meetings, and internal leadership sessions.
• Communication and Coordination: Serve as the professional gatekeeper and liaison between the CEO and high-value clients. Draft, edit, and proofread technical proposals, internal memos, and executive reports.
• Travel and Logistics: Coordinate comprehensive travel arrangements for the CEO, including complex itineraries involving local industrial sites, regional clients, and international travel.
• Presentation Preparation: Assist in developing strategic presentations for executive meetings and client engagements, including compiling relevant data and performance metrics.

Operational and Administrative Management

• Meeting Stewardship: Coordinate and prepare materials for Executive and Operations Review meetings, including drafting agendas, compiling technical project updates, distributing pre-reads, and documenting key decisions and action items.
• Follow-Up Tracking: Maintain an effective system for tracking operational deadlines, strategic follow-ups, and commitments made by the CEO to ensure continuity across projects and service delivery.
• Document Control: Manage and maintain confidential files, contracts, and company records while ensuring secure and organized documentation.

Requirements

• Experience: Minimum of 2–3 years of experience supporting a C-level executive or senior leader, preferably within the Engineering, Industrial, Power, or Energy sector in Kenya or East Africa.
• Education: A Bachelor’s Degree in Business Administration, Communications, Engineering (non-technical), or a related field is highly preferred. A Diploma in a relevant field combined with substantial experience supporting senior leadership will also be considered.
• Technical Understanding: Ability to understand and engage in discussions involving technical terminology related to steam systems, power systems, compressed air, energy audits, or industrial calibration.
• Communication Skills: Exceptional written and verbal communication skills in English, with the ability to handle sensitive information with professionalism and discretion.
• Technology Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with enterprise resource planning (ERP) or project management tools.

• Proactively manage and optimize the CEO’s schedule, prioritizing engagements including industrial site visits, client meetings, and internal leadership sessions.
• Serve as the professional gatekeeper and liaison between the CEO and high-value clients. Draft, edit, and proofread technical proposals, internal memos, and executive reports.
• Coordinate comprehensive travel arrangements for the CEO, including complex itineraries involving local industrial sites, regional clients, and international travel.
• Assist in developing strategic presentations for executive meetings and client engagements, including compiling relevant data and performance metrics.
• Coordinate and prepare materials for Executive and Operations Review meetings, including drafting agendas, compiling technical project updates, distributing pre-reads, and documenting key decisions and action items.
• Maintain an effective system for tracking operational deadlines, strategic follow-ups, and commitments made by the CEO to ensure continuity across projects and service delivery.
• Manage and maintain confidential files, contracts, and company records while ensuring secure and organized documentation.

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Familiarity with enterprise resource planning (ERP) or project management tools
• Exceptional written and verbal communication skills in English
• Ability to handle sensitive information with professionalism and discretion
• Ability to understand and engage in discussions involving technical terminology related to steam systems, power systems, compressed air, energy audits, or industrial calibration.

• A Bachelor’s Degree in Business Administration, Communications, Engineering (non-technical), or a related field is highly preferred.
• A Diploma in a relevant field combined with substantial experience supporting senior leadership will also be considered.