Administrative Assistant – Healthcare Support job at Flexi-Personnel
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Administrative Assistant – Healthcare Support
2025-06-30T15:10:46+00:00
Flexi-Personnel
https://cdn.greatkenyanjobs.com/jsjobsdata/data/employer/comp_2404/logo/Flexi%20Personnel%20Limited.png
FULL_TIME
 
Kenya
Nairobi
00100
Kenya
Accounting
Admin & Office
KES
 
MONTH
2025-07-07T17:00:00+00:00
 
Kenya
8

This role will focus on scheduling coordination, administrative support, staff-client alignment, and documentation management to ensure high standards of care delivery and operational continuity. The role requires independent judgment, strong organizational skills, and the ability to multitask in a fast-paced healthcare environment.

DUTIES AND RESPONSIBILITIES

  • Schedule weekly visits for field staff (nurses, therapists, aides) in alignment with clinical directives.
  • Adjust and update schedules promptly in response to changes or approvals.
  • Review insurance prior authorizations to ensure compliance with approved visit plans.
  • Report scheduling issues and client concerns to clinical managers in a timely and effective manner.
  • Manage and document employee performance issues (e.g., absenteeism, unreliability, non-compliance).
  • Collaborate with supervisors to resolve client complaints and ensure service continuity.
  • Lead or support internal scheduling projects as directed by the Branch Manager or Administrator.
  • Participate in staff training on documentation procedures aligned with care plans.
  • Contribute to ongoing quality improvement initiatives and committee activities.
  • Perform other administrative or coordination duties as assigned.

Educational Qualifications, Experience & Competencies

  • Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
  • Minimum 3 years of experience as an administrative assistant, office manager, program coordinator, or scheduling coordinator, preferably within the healthcare industry.
  • Excellent interpersonal, written, and verbal communication skills.
  • Strong planning, prioritization, and time management abilities.
  • Ability to apply judgment and common-sense decision-making in real-time situations.
  • High level of computer literacy and proficiency in Microsoft Office Suite.
  • Attention to detail and strong problem-solving skills.
  • Ability to work independently and within a cross-functional team.
  • Professional demeanor with a cheerful, positive attitude and strong work ethic.
  • Experience with scheduling coordination in healthcare or similar sectors is highly desirable.
 
 
 
bachelor degree
36
JOB-6862a8f652ddb

Vacancy title:
Administrative Assistant – Healthcare Support

[Type: FULL_TIME, Industry: Accounting, Category: Admin & Office]

Jobs at:
Flexi-Personnel

Deadline of this Job:
Monday, July 7 2025

Duty Station:
Kenya | Nairobi | Kenya

Summary
Date Posted: Monday, June 30 2025, Base Salary: Not Disclosed

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JOB DETAILS:

This role will focus on scheduling coordination, administrative support, staff-client alignment, and documentation management to ensure high standards of care delivery and operational continuity. The role requires independent judgment, strong organizational skills, and the ability to multitask in a fast-paced healthcare environment.

DUTIES AND RESPONSIBILITIES

  • Schedule weekly visits for field staff (nurses, therapists, aides) in alignment with clinical directives.
  • Adjust and update schedules promptly in response to changes or approvals.
  • Review insurance prior authorizations to ensure compliance with approved visit plans.
  • Report scheduling issues and client concerns to clinical managers in a timely and effective manner.
  • Manage and document employee performance issues (e.g., absenteeism, unreliability, non-compliance).
  • Collaborate with supervisors to resolve client complaints and ensure service continuity.
  • Lead or support internal scheduling projects as directed by the Branch Manager or Administrator.
  • Participate in staff training on documentation procedures aligned with care plans.
  • Contribute to ongoing quality improvement initiatives and committee activities.
  • Perform other administrative or coordination duties as assigned.

Educational Qualifications, Experience & Competencies

  • Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
  • Minimum 3 years of experience as an administrative assistant, office manager, program coordinator, or scheduling coordinator, preferably within the healthcare industry.
  • Excellent interpersonal, written, and verbal communication skills.
  • Strong planning, prioritization, and time management abilities.
  • Ability to apply judgment and common-sense decision-making in real-time situations.
  • High level of computer literacy and proficiency in Microsoft Office Suite.
  • Attention to detail and strong problem-solving skills.
  • Ability to work independently and within a cross-functional team.
  • Professional demeanor with a cheerful, positive attitude and strong work ethic.
  • Experience with scheduling coordination in healthcare or similar sectors is highly desirable.

 

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

Interested and qualified? Go to Flexi-Personnel on ats.flexi-personnel.com to apply

 

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Job Info
Job Category: Administrative jobs in Kenya
Job Type: Full-time
Deadline of this Job: Monday, July 7 2025
Duty Station: Kenya | Nairobi | Kenya
Posted: 30-06-2025
No of Jobs: 1
Start Publishing: 30-06-2025
Stop Publishing (Put date of 2030): 30-06-2031
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