Background:

The Administrative Team will be responsible for ensuring the efficient and compliant execution of administrative functions across procurement, subcontract management, human resources, inventory management, and office administration. This role supports operational continuity and contributes to organizational effectiveness by managing key support systems and processes. The Administrative Team must also follow the policies, procedures and regulations of United States Government, Chemonics, and the Government of Kenya.

Responsibilities:

• Manage end-to-end procurement processes in accordance with organizational policies and donor regulations
• Manage end-to-end recruitment, onboarding, and employee management process in accordance with organizational policies and donor regulations
• Manage project inventory, including an up-to-date inventory tracker, monitoring and replenishing stocks, conducting inventory verification, and preparing inventory reports
• Manage services agreements and subcontracts, coordinating with other teams
• Manage travel logistics
• Perform general administrative tasks such as data entry, filing, and office organization

Qualifications:

• Assistant: Kenya Certificate of Secondary Education, Minimum two (2) years of relevant experience, preferably with donor-funded projects
• Associate: Bachelor’s degree in a relevant field required, Prior relevant work experience is an advantage but not required
• Coordinator: Bachelor’s degree in a relevant field required, Minimum two (2) years of relevant experience, preferably with donor-funded projects
• Officer: Bachelor’s degree in a relevant field required, Minimum four (4) years of relevant experience, preferably with donor-funded projects
• Manager: Bachelor’s degree in a relevant field required, Minimum six (6) years of relevant experience, preferably with donor-funded projects
• All Levels: Proficiency in Microsoft Office Suite and relevant management software, Solid knowledge of human resources and procurement procedures with a problem-solving attitude, impeccable organizational skills, and attention to detail, Excellent written and verbal communication skill, Kenyan Citizen, Demonstrated leadership, versatility, and integrity, Strong interpersonal, written, and verbal communication skills in English required

• Manage end-to-end procurement processes in accordance with organizational policies and donor regulations
• Manage end-to-end recruitment, onboarding, and employee management process in accordance with organizational policies and donor regulations
• Manage project inventory, including an up-to-date inventory tracker, monitoring and replenishing stocks, conducting inventory verification, and preparing inventory reports
• Manage services agreements and subcontracts, coordinating with other teams
• Manage travel logistics
• Perform general administrative tasks such as data entry, filing, and office organization

• Assistant: Kenya Certificate of Secondary Education, Minimum two (2) years of relevant experience, preferably with donor-funded projects
• Associate: Bachelor’s degree in a relevant field required, Prior relevant work experience is an advantage but not required
• Coordinator: Bachelor’s degree in a relevant field required, Minimum two (2) years of relevant experience, preferably with donor-funded projects
• Officer: Bachelor’s degree in a relevant field required, Minimum four (4) years of relevant experience, preferably with donor-funded projects
• Manager: Bachelor’s degree in a relevant field required, Minimum six (6) years of relevant experience, preferably with donor-funded projects
• All Levels: Proficiency in Microsoft Office Suite and relevant management software, Solid knowledge of human resources and procurement procedures with a problem-solving attitude, impeccable organizational skills, and attention to detail, Excellent written and verbal communication skill, Kenyan Citizen, Demonstrated leadership, versatility, and integrity, Strong interpersonal, written, and verbal communication skills in English required