Kenya Medical Research Institute (KEMRI) is a State Corporation established through the Science and Technology (Amendment) Act of 1979, which has since been amended to Science, Technology and Innovation Act 2013. The 1979 Act established KEMRI as a National body responsible for carrying out health research in Kenya.

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• Manage and optimize the Site Manager’s calendar, meeting schedule, and daily priorities, ensuring protected time for high-value operational, supervisory, and strategic tasks while proactively flagging scheduling conflicts and approaching deadlines
• Maintain structured task tracking systems and dashboards across all active deliverables, action points, and deadlines; develop automated reminders and accountability tools using Excel, Asana, Trello, or equivalent platforms
• Prepare meeting agendas, compile background documents, take minutes, and ensure follow-up for internal coordination meetings, team meetings, advisory board meetings, stakeholder engagements, and site visits
• Coordinate logistics for all meetings, delegation visits, and all-team gatherings, including travel planning, expense reporting, document preparation, and forward-looking scheduling
• Track all regulatory submissions and approvals for IRBs, Ethics Committees, PPB, NACOSTI, and KEMRI ERC; monitor timelines, expiries, renewals, protocol amendments, continuing review submissions, re-consents, and safety reports across studies
• Maintain a live regulatory and operational tracker/dashboard with status updates for each study and regulatory body, ensuring timely circulation of updates, meeting outcomes, and institutional communications across teams
• Support preparation and compilation of regulatory submission packages, operational briefs, performance summaries, and periodic reports for internal and external stakeholders
• Improve and oversee documentation flow, version control, filing systems, and SOP adherence across departments, identifying gaps or bottlenecks and proposing solutions to streamline processes
• Proactively flag risks, potential delays, or pending actions to the Site Manager and relevant study teams, issuing timely reminders and follow-ups to department heads, study coordinators, and administrative staff
• Identify process inefficiencies, propose and implement solutions, and ensure tasks move from planning to completion, supporting accountability and operational excellence across the site

• Strong stakeholder engagement and follow-up skills
• Strategic thinking ability beyond pure administration
• Strong organizational and prioritization skills
• High attention to detail, especially in regulatory tracking
• Ability to manage multiple parallel workstreams
• Proactive problem-solving mindset
• Strong written and verbal communication skills

• Bachelor’s Degree in Public Health, Business Administration, Project Management, Health Systems Management, or related field
• Minimum 1–2 years’ experience in: Clinical research administration, Project coordination, or Executive/operations support in a fast-paced environment
• Familiarity with IRB/EC and regulatory submission processes
• Knowledge of using project management tools (e.g., Excel, Asana, Trello, or equivalent platforms)
• Experience working in clinical trials or research environments is an added advantage