The Office Administrator will provide administrative, clerical, and basic accounting support to ensure the efficient operation of office activities. The role will support document management, office coordination, record keeping, procurement processes, petty cash administration, and basic accounting functions. Candidates with an accounting background will have an added advantage.

Responsibilities or duties

Administrative Support

• Provide general administrative and clerical support to the office.
• Manage incoming and outgoing correspondence, emails, and telephone calls.
• Maintain accurate filing systems, both physical and electronic.
• Prepare reports, letters, memos, and other business documents.
• Assist in scheduling meetings, appointments, and travel arrangements.

Records Management

• Maintain employee, supplier, and company records in an organized manner.
• Ensure proper storage, retrieval, and confidentiality of company documents.
• Update databases and administrative records regularly.

Accounting & Financial Support

• Assist in maintaining petty cash records and reconciliations.
• Support invoice processing, payment follow-ups, and expense tracking.
• Assist in preparing payment vouchers and supporting documents.
• Maintain accurate financial and administrative records.
• Support accounts payable and accounts receivable documentation.
• Assist during internal and external audits by providing required documentation.
• Support the Finance Department with data entry and financial reporting tasks.

Office Coordination

• Monitor and manage office supplies and stationery inventory.
• Coordinate procurement requests and liaise with suppliers when required.
• Support office maintenance activities and ensure a conducive working environment.
• Assist in organizing company meetings, events, and training sessions.

Communication & Customer Service

• Serve as the first point of contact for visitors and clients.
• Respond to inquiries professionally and direct them to the appropriate departments.
• Maintain positive relationships with internal and external stakeholders.

Compliance & Reporting

• Ensure adherence to company administrative procedures and policies.
• Prepare periodic administrative reports as required.
• Support audit and compliance processes by providing necessary documentation.
• Perform any other duties assigned by the supervisor in line with the role.

Qualifications or requirements (e.g., education, skills)

Academic Qualifications

• Diploma in Business Administration, Office Administration, Public Administration, Human Resource Management, bachelor’s degree in accounting, Accounts, Business Administration, or related discipline.
• CPA Part I or Part II, ATD, ACCA, or equivalent accounting qualification.
• Proficiency in accounting software and financial record management.

Experience needed

Experience Requirements

• 1–3 years of experience in an administrative, office support, customer service, or clerical role.

• Provide general administrative and clerical support to the office.
• Manage incoming and outgoing correspondence, emails, and telephone calls.
• Maintain accurate filing systems, both physical and electronic.
• Prepare reports, letters, memos, and other business documents.
• Assist in scheduling meetings, appointments, and travel arrangements.
• Maintain employee, supplier, and company records in an organized manner.
• Ensure proper storage, retrieval, and confidentiality of company documents.
• Update databases and administrative records regularly.
• Assist in maintaining petty cash records and reconciliations.
• Support invoice processing, payment follow-ups, and expense tracking.
• Assist in preparing payment vouchers and supporting documents.
• Maintain accurate financial and administrative records.
• Support accounts payable and accounts receivable documentation.
• Assist during internal and external audits by providing required documentation.
• Support the Finance Department with data entry and financial reporting tasks.
• Monitor and manage office supplies and stationery inventory.
• Coordinate procurement requests and liaise with suppliers when required.
• Support office maintenance activities and ensure a conducive working environment.
• Assist in organizing company meetings, events, and training sessions.
• Serve as the first point of contact for visitors and clients.
• Respond to inquiries professionally and direct them to the appropriate departments.
• Maintain positive relationships with internal and external stakeholders.
• Ensure adherence to company administrative procedures and policies.
• Prepare periodic administrative reports as required.
• Support audit and compliance processes by providing necessary documentation.
• Perform any other duties assigned by the supervisor in line with the role.

• Proficiency in accounting software and financial record management.
• Administrative and clerical support skills.
• Document management and record keeping.
• Office coordination and procurement.
• Communication and customer service.
• Attention to detail.
• Organizational skills.

• Diploma in Business Administration, Office Administration, Public Administration, Human Resource Management, bachelor’s degree in accounting, Accounts, Business Administration, or related discipline.
• CPA Part I or Part II, ATD, ACCA, or equivalent accounting qualification.
• Proficiency in accounting software and financial record management.